OFFICIAL

Good afternoon AS,

I refer to your correspondence of 13 April 2024, where you have sought
access to the following documents under the Freedom of Information Act
1982 (FOI Act):

Please provide a copy of ALL templates used by your Information release
teams.

for release of information under the FOI act, Privacy act, APP 12 or other
administrative release scheme including but not limited to:

Allocation of Matter template to DM

ALL Decision Letter Templates used

Refusal template

Acknowledgement Letter Template

Internal Line area request for documentation Email Search template
statement of reasons template Deemed decision template Consult with other
agencies template Unreasonable diversion of resources Right to Appeal
decision

Initial considerations have identified that as it is currently written,
the scope of your request is quite broad and it is likely that reasons for
practical refusal will exist. Therefore, so that we may correctly identify
the relevant documents which you are seeking access to, we are requesting
clarification regarding your request.

We ask that you please specify the team/s within Defence you are seeking
the templates of. For instance, if you are seeking the templates used by
the Freedom of Information team or the Information Access Unit
specifically, please advise.

If you could please provide a response by 5:00pm Wednesday, 17 April 2024
it would be greatly appreciated.

I encourage you to contact me so I can assist you in moving forward with
your inquiry.

Kind regards,

Erin
Freedom of Infomation
Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

[1]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

References

Visible links
1. https://www.defence.gov.au/about/accessi...

OFFICIAL

Dear AS

Acknowledgement

I refer to your correspondence of 13 April 2024 seeking access to
documents held by the Department of Defence (Defence), under the Freedom
of Information Act 1982 (FOI Act). This email is to advise you that your
request has been received and allocated for Case Management.

The scope of your request is:

Please provide a copy of ALL templates used by your Information release
teams.

for release of information under the FOI act, Privacy act, APP 12 or other
administrative release scheme including but not limited to:

Allocation of Matter template to DM

ALL Decision Letter Templates used

Refusal template

Acknowledgement Letter Template

Internal Line area request for documentation Email Search template
statement of reasons template Deemed decision template Consult with other
agencies template Unreasonable diversion of resources Right to Appeal
decision

                …the templates used FOI team specifically, as well as any
that are used for any other administrative access information releases
such as APP12 / Privacy Act.

Disclaimer

Where staff details are captured in documents within the scope of your FOI
request, this information will be redacted; this includes private email
addresses, signatures, personnel (PMKeyS) numbers and mobile telephone
numbers, unless you specifically request such details. Defence excludes
duplicates of documents and any documents sent to or from you.
Furthermore, Defence only considers final versions of documents.

Charges

Defence may impose a charge for the work involved in providing access to
the documents in accordance with the Freedom of Information (Charges)
Regulations 2019. We will notify you if your request attracts a charge.
Please note that there is no charge for documents that contain the
personal information of the applicant.

Timeframe

The statutory timeframe to provide you with a decision on your request
ends on 13 May 2024. This period may be extended if we need to consult
with third parties, or for other reasons. We will advise you if this
happens.

Please note that where the due date falls on a Saturday, Sunday or public
holiday, the timeframe will expire on the next working day. This is in
accordance with the FOI Guidelines issued by the Office of the Australian
Information Commissioner under section 93A of the FOI Act.

Disclosure Log

Documents released under the FOI Act may be published on Defence’s
disclosure log, located on our website.

Contact Details

We will contact you via the email address you have provided. Please advise
if you would prefer us to use an alternative means of contact.

I am the Case Manager for this request. Should you have any questions
relating to your request, please do not hesitate to contact me via email:
[1][email address].

Kind regards

Erin
Freedom of Infomation
Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

[2]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

References

Visible links
1. mailto:[email address]
2. https://www.defence.gov.au/about/accessi...

OFFICIAL

Dear AS,

I refer to your Freedom of Information (FOI) request seeking access to the
following:

Please provide a copy of ALL templates used by your Information release
teams.

for release of information under the FOI act, Privacy act, APP 12 or other
administrative release scheme including but not limited to:

Allocation of Matter template to DM

ALL Decision Letter Templates used

Refusal template

Acknowledgement Letter Template

Internal Line area request for documentation Email Search template
statement of reasons template Deemed decision template Consult with other
agencies template Unreasonable diversion of resources Right to Appeal
decision

…the templates used FOI team specifically, as well as any that are used
for any other administrative access information releases such as APP12 /
Privacy Act.

The current statutory deadline for you to receive a response to your
Defence FOI request is 13 May 2024.

We are continuing to process your request however due to processing
demands associated with your request, our office is seeking your agreement
to a 14-day extension of the statutory deadline under section 15AA
[extension with agreement] of the FOI Act. This additional time will
ensure that we have considered all aspects of your request, and allow us
to make a robust decision on access.

Should you agree, the statutory deadline for you to receive a response to
your request will expire on 27 May 2024.

It would be much appreciated if you could confirm your agreement to this
extension of time via e-mail by COB 10 May 2024. I apologise for the short
turnaround.

Should you have any questions regarding this matter please do not hesitate
to contact me.

Kind regards,

Ryan

Freedom of Information
Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

Tel: 02 5108 8851

[1]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

References

Visible links
1. https://www.defence.gov.au/about/accessi...

Our reference: RQ24/01767

Agency reference: 820/23/24

Department of Defence

A S

Extension of time under s 15AB

Dear Parties,

Please find attached an extension of time decision relating to the above
referenced FOI request.

Kind regards,
 
[1][IMG]   Lakshmi Gopinath (she/her)

A/g Assistant Director | Freedom of Information Branch

Office of the Australian Information Commissioner

GPO Box 5288 Sydney NSW 2001

P 1300 363 992  E [2][email address]  

 
The OAIC acknowledges Traditional Custodians of Country
across Australia and their continuing connection to land,
waters and communities. We pay our respect to First Nations  
people, cultures and Elders past and present.

[3]Subscribe to Information Matters

Notice:

The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.

References

Visible links
1. https://www.oaic.gov.au/
2. mailto:[email address]
3. https://www.oaic.gov.au/engage-with-us/n...

OFFICIAL

Good afternoon,

Please find attached the Decision and documents relating to Defence FOI
820/23/24.

Under section 54 of the FOI Act, you are entitled to request a review of
this decision. Your review rights are attached.

Please contact this office should you require any further information.

Kind regards,

Ryan

Freedom of Information
Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

Tel: 02 5108 8851

[1]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

References

Visible links
1. https://www.defence.gov.au/about/accessi...