Dear Mr Smith,

We would like to acknowledge receipt of your FOI request to this department, received 16 February 2017, requesting the following:

'I request the document(s) which describe the data provided to the external organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements put to staff for a vote.

The scope of this request is limited only to those ballots undertaken for enterprise agreements which were proposed to take effect after 30 June 2014.

The document shall describe the data given to the ballot agent. For example, employee name, employee identification number, employee email address, etc. I exclude the data for specific employees here; I am only after the 'meta-data'.'

Your request will be processed as soon as possible. If you have any questions in relation to your application, please contact the FOI Team on 02 6263 2800.

Regards,

FOI Team

Parliamentary and Legal Services Unit
Financial and Parliamentary Division
The Treasury, Langton Crescent, Parkes ACT 2600

Phone: (02) 6263 2800
Email: [email address]

-----Original Message-----
From: James Smith [mailto:[FOI #3106 email]]
Sent: Thursday, 16 February 2017 7:51 PM
To: FOI
Subject: Freedom of Information request - Employee information provided to ballot agents in Enterprise Agreement bargaining

Dear Department of the Treasury,

This is a request for information under the Freedom of Information Act.

I request the document(s) which describe the data provided to the external organisation(s) responsible for conducting the ballot(s) for all Enterprise Agreements put to staff for a vote.

The scope of this request is limited only to those ballots undertaken for enterprise agreements which were proposed to take effect after 30 June 2014.

The document shall describe the data given to the ballot agent. For example, employee name, employee identification number, employee email address, etc. I exclude the data for specific employees here; I am only after the 'meta-data'.

If it assists you to treat this as an administrative request for information I encourage you to do so. Otherwise, please consider this a formal FOI request.

Yours faithfully,

James Smith

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Dear Mr Smith,

The Treasury is processing this request as an Administrative task rather
than an FOI request.

The Treasury commissioned ORIMA Research to conduct the Enterprise
Agreement 2015-18 Ballot. 

ORIMA emailed most Treasury staff (at their Treasury email). For staff on
leave, depending on the details they left with the department on how they
wished to be communicated with, they received either an email or a
letter. 

As a result, the data provided to ORIMA depended on the method of
communication: for instance, we only provided postal addresses for those
who were on leave/away from the department and who were to receive a
postal ballot. Where a postal address was provided, their Treasury email
address or personal email address was not provided. The common elements of
data provided were the AGS number, first name and surname.

The documents attached, in redacted form were provided to ORIMA. This
information was provided to ORIMA in-confidence.

Kind regards,

FOI Team

Parliamentary and Legal Services Division

The Treasury, Langton Crescent, Parkes ACT 2600

Phone:  +61 2 6263 2800

Email:  [1][email address]

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Please Note: The information contained in this e-mail message and any
attached files may be confidential information and may also be the subject
of legal professional privilege.  If you are not the intended recipient,
any use, disclosure or copying of this e-mail is unauthorised.  If you
have received this e-mail by error please notify the sender immediately by
reply e-mail and delete all copies of this transmission together with any
attachments.

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