UNCLASSIFIED

Dear Andrew,

Please find attached a letter of acknowledgement in relation to your FOI request. You will note in the letter that I am seeking your agreement to an extension of time to process the FOI request due to my imminent leave.

Ro Spence | Acting Electoral Commissioner
ACT Electoral Commission
Phone: 02 6205 0224 | [mobile number]
[email address] | www.elections.act.gov.au | facebook | twitter | youtube
Level 6, 221 London Circuit, Canberra City

-----Original Message-----
From: Andrew <[FOI #6078 email]>
Sent: Thursday, 16 January 2020 12:47 PM
To: Elections <[email address]>
Subject: Freedom of Information request - Documents relating to proposed limited electronic voting option

Dear ACT Electoral Commission,

In accordance with the Freedom of Information Act 2016, I apply for access to documents held by the Commission in relation to its proposal for a "limited electronic voting option" as referred to in the Commission's report to the Legislative Assembly of 11 September 2019.

The specific documents I request are:

- Election Management System Modernisation Project RFT 31093.110 and contract 31093.210

- Documents used in the preparation of the Commission's report to the Assembly of 11 September 2019

- Documents (including internal and external correspondence) regarding the security and verifiability requirements of the limited electronic voting option

- Minutes of 2018-2020 meetings of the Electoral Commission, the ICT Steering Committee, and any other relevant internal committee or working group, to the extent that they discuss the limited electronic voting option

I ask that the documents be supplied to me in electronic form by reply email to this address.

Disclosure of the information requested is in the public interest due to:

- the general public interest in maintaining election integrity and confidence in the results of elections

- the general public interest in maintaining confidence in the security of Australian government information systems in light of increasing domestic and foreign cybersecurity threats which have targetted a number of politically-sensitive Australian institutions

- the specific interest of the computer security research community in security vulnerabilities in internet voting systems, including the NSW iVote system and a number of comparable systems used overseas which have been formally studied by academic researchers and covered in technology industry media (e.g. https://aus01.safelinks.protection.outlo...)

I thank you for your consideration of this request and look forward to your response.

Yours faithfully,

Andrew

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Please use this email address for all replies to this request:
[FOI #6078 email]

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This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
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If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

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UNCLASSIFIED

Appreciated Andrew. I'll be in touch.

Ro Spence | Acting Electoral Commissioner
ACT Electoral Commission
Phone: 02 6205 0224 | [mobile number]
[email address] | www.elections.act.gov.au | facebook | twitter | youtube
Level 6, 221 London Circuit, Canberra City

-----Original Message-----
From: Andrew <[FOI #6078 email]>
Sent: Thursday, 16 January 2020 3:33 PM
To: Elections <[email address]>
Subject: RE: Freedom of Information request - Documents relating to proposed limited electronic voting option

Dear Mr Spence,

Thank you very much for your quick acknowledgement.

I understand your constraints and I am happy to agree to start the processing period on 3 February as you propose. I hope your leave goes well.

Yours sincerely,

Andrew

-----Original Message-----

UNCLASSIFIED

Dear Andrew,

Please find attached a letter of acknowledgement in relation to your FOI request. You will note in the letter that I am seeking your agreement to an extension of time to process the FOI request due to my imminent leave.

Ro Spence | Acting Electoral Commissioner ACT Electoral Commission
Phone: 02 6205 0224 | [mobile number]
[email address] | www.elections.act.gov.au | facebook | twitter | youtube Level 6, 221 London Circuit, Canberra City

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #6078 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://aus01.safelinks.protection.outlo...

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------
-----------------------------------------------------------------------
This email, and any attachments, may be confidential and also privileged. If you are not the intended recipient, please notify the sender and delete all copies of this transmission along with any attachments immediately. You should not copy or use it for any purpose, nor disclose its contents to any other person.
-----------------------------------------------------------------------

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UNCLASSIFIED

Hello Andrew,

Please find attached a letter in relation to your FOI application
regarding third party consultation.

Also, as discussed in this letter, I would like to speak to you more
informally about the information you are seeking and this FOI process. If
you are agreeable I would appreciate the provision of a phone number on
which to contact you or for you to contact me on the number below (and in
the letter).

Thanks Andrew.

Ro Spence | Deputy Electoral Commissioner

ACT Electoral Commission

Phone: 02 6205 0224 | [mobile number]

[1][email address] | [2]www.elections.act.gov.au | [3]facebook |
[4]twitter | [5]youtube

Level 6, 221 London Circuit, Canberra City

-----------------------------------------------------------------------
This email, and any attachments, may be confidential and also privileged.
If you are not the intended recipient, please notify the sender and delete
all copies of this transmission along with any attachments immediately.
You should not copy or use it for any purpose, nor disclose its contents
to any other person.
-----------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.elections.act.gov.au/
3. http://www.facebook.com/ElectionsACT
4. http://www.twitter.com/ElectionsACT
5. http://www.youtube.com/user/ElectionsACT

hide quoted sections

UNCLASSIFIED

Hello Andrew,

Are you able to confirm whether you received my email below and whether
you would be agreeable to a conversation about your application for
information?

Ro Spence | Deputy Electoral Commissioner

ACT Electoral Commission

Phone: 02 6205 0224 | [mobile number]

[1][email address] | [2]www.elections.act.gov.au | [3]facebook |
[4]twitter | [5]youtube

Level 6, 221 London Circuit, Canberra City

From: Spence, Rohan
Sent: Wednesday, 19 February 2020 11:43 AM
To: Andrew <[FOI #6078 email]>
Subject: Third party consultation - advice to applicant

UNCLASSIFIED

Hello Andrew,

Please find attached a letter in relation to your FOI application
regarding third party consultation.

Also, as discussed in this letter, I would like to speak to you more
informally about the information you are seeking and this FOI process. If
you are agreeable I would appreciate the provision of a phone number on
which to contact you or for you to contact me on the number below (and in
the letter).

Thanks Andrew.

Ro Spence | Deputy Electoral Commissioner

ACT Electoral Commission

Phone: 02 6205 0224 | [mobile number]

[6][email address] | [7]www.elections.act.gov.au | [8]facebook |
[9]twitter | [10]youtube

Level 6, 221 London Circuit, Canberra City

-----------------------------------------------------------------------
This email, and any attachments, may be confidential and also privileged.
If you are not the intended recipient, please notify the sender and delete
all copies of this transmission along with any attachments immediately.
You should not copy or use it for any purpose, nor disclose its contents
to any other person.
-----------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.elections.act.gov.au/
3. http://www.facebook.com/ElectionsACT
4. http://www.twitter.com/ElectionsACT
5. http://www.youtube.com/user/ElectionsACT
6. mailto:[email address]
7. http://www.elections.act.gov.au/
8. http://www.facebook.com/ElectionsACT
9. http://www.twitter.com/ElectionsACT
10. http://www.youtube.com/user/ElectionsACT

hide quoted sections

UNCLASSIFIED

Hello Andrew.

I have been working on your access application, noting that the date for a
decision is (subject to no requests by third parties for an ombudsman
review process) this Friday 20 March 2020.

I am currently working through the development of the decision notice
which requires addressing each of the decisions made and the justification
for it. Unfortunately, my attention has been directed elsewhere over the
past week or so due to the ongoing and increasing threat of the current
Coronavirus pandemic. As I am sure you can appreciate, the effect of this
pandemic and its possible impacts upon society and how that may effect the
conduct of an election, is requiring extensive and detailed consideration.

Accordingly, I write to you once again seeking your agreement to an
extension in time to meet my FOI Act obligations in providing you with
access to the requested information and the accompanying decision notice.
I am not seeking a long extension as my work is nearing completion, but my
focus needs to currently be on the impact of this virus. Accordingly, I
now ask that you agree to provide a further two weeks for my work to be
completed. My request would see the provision of information and decision
notice on 3 April 2020.

I appreciate and apologise for the frustration and inconvenience that this
may cause and I await your response.

Ro Spence | Deputy Electoral Commissioner

ACT Electoral Commission

Phone: 02 6205 0224 | [mobile number]

[1][email address] | [2]www.elections.act.gov.au | [3]facebook |
[4]twitter | [5]youtube

Level 6, 221 London Circuit, Canberra City

-----------------------------------------------------------------------
This email, and any attachments, may be confidential and also privileged.
If you are not the intended recipient, please notify the sender and delete
all copies of this transmission along with any attachments immediately.
You should not copy or use it for any purpose, nor disclose its contents
to any other person.
-----------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.elections.act.gov.au/
3. http://www.facebook.com/ElectionsACT
4. http://www.twitter.com/ElectionsACT
5. http://www.youtube.com/user/ElectionsACT

hide quoted sections

UNCLASSIFIED

Hello Andrew,

Please find attached a letter in relation to your access application.

Ro Spence | Deputy Electoral Commissioner

ACT Electoral Commission

Phone: 02 6205 0224 | [mobile number]

[1][email address] | [2]www.elections.act.gov.au | [3]facebook |
[4]twitter | [5]youtube

Level 6, 221 London Circuit, Canberra City

-----------------------------------------------------------------------
This email, and any attachments, may be confidential and also privileged.
If you are not the intended recipient, please notify the sender and delete
all copies of this transmission along with any attachments immediately.
You should not copy or use it for any purpose, nor disclose its contents
to any other person.
-----------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.elections.act.gov.au/
3. http://www.facebook.com/ElectionsACT
4. http://www.twitter.com/ElectionsACT
5. http://www.youtube.com/user/ElectionsACT

hide quoted sections