Dear Jonathan

Receipt of your email below is acknowledged and its contents noted.

In relation to your inquiry regarding record keeping at the University, I draw your attention to University Policy 1.60.04 Records Management. This policy is available from http://ppl.app.uq.edu.au/content/1.60.04....

Yours sincerely

Anthony Zgrajewski 
Right to Information and Privacy Office | The University of Queensland | www.uq.edu.au/rti
Phone: +61 7 3365 2571 | Fax: +61 7 3365 1058 | Email: [email address]
“This email (including any attached files) is intended only for the addressee and may contain confidential information of The University of Queensland. If you are not the addressee, you are notified that any transmission, distribution, printing or photocopying of this email is prohibited. If you have received this email in error, please delete and notify me. Unless explicitly stated the opinions expressed in this email do not necessarily represent the official position of The University of Queensland.”

-----Original Message-----
From: jonathan [mailto:[FOI #3004 email]]
Sent: Tuesday, 31 January 2017 8:43 PM
To: Right to Information <[UQ request email]>
Subject: Right to Information request - Various retention times

Dear University of Queensland,

I would like to know the retention period of financial information of students. This includes the credit card, debit card numbers as well as the amount paid using that particular credit card or debit card. this information is generated when students pay their or part of their tuition fees or student amenities fees online when logged into thr MySinet portal.

Further, what is the retention period of documents student have submitted to the student centre after the student graduates? The include citizenship information, tax file numbers, various forms filled out such as deferred exam requests, application for recognition of prior learning, as well as students loan forms as well as other personal information submitted to the financial aid office for students that are citizens of countries found here https://future-students.uq.edu.au/apply/...

Please indicate if there are any secondary copies in addition to primary copies and if any of this information is subject to archival. Are there seperate rention times for student that did not gradute and left the program midway?

Yours faithfully,

jonathan

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Please use this email address for all replies to this request:
[FOI #3004 email]

Is [UQ request email] the wrong address for Right to Information requests to University of Queensland? If so, please contact us using this form:
https://www.righttoknow.org.au/change_re...

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://www.righttoknow.org.au/help/offi...

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

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Dear Jonathan

 

Further to your email below, I advise:

 

1.     Your email of 31 January 2017 was not a valid application under the
Queensland Right to Information Act 2009 (RTI Act).  To make a formal
application, you must complete the application form, which is available
from
[1]http://www.rti.qld.gov.au/__data/assets/...
Under the RTI Act, applications must:

 

o    provide sufficient information concerning the document/s to enable
the University to identify the document or documents;

o    state the address for the delivery of notices and documents to which
you seek access;

o    include suitable evidence of identification if you are seeking access
to your own personal information;

o    the application fee of $46.40 must accompany the application.

 

2.     As your email was not a valid application under the RTI Act, not
right for an internal review arises.

 

3.     Finally, your email below seeks answers to specific questions
regarding the relevant Queensland State Archives retention and disposal
schedule.  I draw your attention to the comments of the Information
Commissioner in Hearl and Mulgrave Shire Council (1994) 1 QAR 557:

 

The FOI Act is not an Act which gives persons a legally enforceable right
to obtain answers to questions asked of government agencies, or even to
have government agencies extract answers to questions from documents in
their possession. The legally enforceable right conferred by section 21 of
the FOI Act is a right to be given access under the Act, and subject to
the Act, to documents of an agency and official documents of a Minister.

 

The right provided in section 23 of the RTI Act is a right to be given
access to particular documents and the above comments regarding the now
repealed Freedom of Information Act 1992 equally apply to the RTI Act.

Please do not hesitate to contact me if you have any questions or require
further information.

 

Yours sincerely

 

 

Anthony Zgrajewski 

Right to Information and Privacy Office | The University of Queensland |
www.uq.edu.au/rti

Phone: +61 7 3365 2571 | Fax: +61 7 3365 1058 | Email:
[email address]

“This email (including any attached files) is intended only for the
addressee and may contain confidential information of The University of
Queensland. If you are not the addressee, you are notified that any
transmission, distribution, printing or photocopying of this email is
prohibited. If you have received this email in error, please delete and
notify me. Unless explicitly stated the opinions expressed in this email
do not necessarily represent the official position of The University of
Queensland.”

 

 

-----Original Message-----
From: jonathan [mailto:[FOI #3004 email]]
Sent: Thursday, 2 February 2017 2:19 PM
To: Right to Information <[UQ request email]>
Subject: Internal review of Right to Information request - Various
retention times

 

Dear University of Queensland,

 

Please pass this on to the person who conducts Freedom of Information
reviews.

 

I am writing to request an internal review of University of Queensland's
handling of my FOI request 'Various retention times'.

 

Pls could you precisely identify the which rule from the retention
schedule applies to the documents mentioned initially in the request.

 

Thank you,

Jonathan

 

A full history of my FOI request and all correspondence is available on
the Internet at this address:
[2]https://www.righttoknow.org.au/request/v...

 

Yours faithfully,

 

jonathan

 

 

 

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Please use this email address for all replies to this request:

[3][FOI #3004 email]

 

This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:

[4]https://www.righttoknow.org.au/help/offi...

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

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