Use of Artificial Intelligence within the National Disability Insurance Agency
Dear FOI Officer,
I am seeking access to documents related to the implementation and utilization of Artificial Intelligence (AI) within the National Disability Insurance Agency (NDIA).
Specifically, I request the following:
Policies and Frameworks:
Documents outlining the NDIA's policies, guidelines, or frameworks governing the development, deployment, and oversight of AI-enabled algorithms and technologies.
Meeting Records:
Minutes, agendas, and related materials from discussions or meetings concerning the role of AI in NDIA processes.
Project Documentation:
Records detailing AI-driven projects or initiatives undertaken by the NDIA, including project proposals, progress reports, evaluations, and outcomes.
Risk Assessment and Mitigation:
Documents pertaining to risk assessments, ethical considerations, and mitigation strategies associated with the integration of AI technologies in NDIA processes.
Training and Support Materials:
Materials developed to train NDIA staff on the use of AI based technologies, including manuals, guidelines, or educational content.
Names and Descriptions of AI Systems:
The specific names, versions, and descriptions of AI systems or algorithms currently utilized or developed by the NDIA.
I accept that names and contact details of NDIS staff may be redacted to protect personal privacy.
If any of the requested documents are publicly available or have been previously released under the FOI Act, please provide directions on how to access them. If parts of the documents are exempt from release, I request that any non-exempt material be provided.
I am willing to discuss the scope of this request if necessary to facilitate its processing. Please inform me of any potential charges associated with this request before proceeding.
Thank you for your attention to this matter.
Sincerely,
Gabriel
Thank you for your email to the National Disability Insurance Agency
(NDIA) Freedom of Information (FOI) team.
Please note: due to a high volume of requests, our ability to respond to
you in a timely manner may be affected. We will action your request as
soon as possible and will endeavour to process your matter within the
legislative deadlines. We may need to seek your agreement to an extension
of time. We appreciate your understanding if this is required.
Participant Information
Did you know the NDIA has other ways to access the documents and
information that we hold?
Participants, Guardians and Nominees can obtain copies of some participant
information through our National Contact Centre (NCC). For more
information about what’s available through the NCC, please contact 1800
800 110.
Please visit our [1]Access to Information webpage to find out more about
accessing information through:
* The [2]Participant Information Access (PIA) scheme
* The [3]Information Publication Scheme (IPS)
* The [4]myplace portal for participants
* The [5]myplace portal for providers
Access to Data
You can also request data and statistics. Please visit our [6]Data and
insights webpage page for further information.
If you are able to obtain your information from a source listed above, you
can withdraw your FOI request by emailing [7][NDIA request email]
Further Information
Information about how to make an FOI request can be found on our website:
[8]Freedom of Information
Should you have a query unrelated to FOI, please contact the Agency by
email at [9][email address] or via webchat at [10]ndis.gov.au.
Alternatively, you can also contact us by phoning 1800 800 110.
Kind regards
Freedom of Information Team
Complaints Management & FOI Branch
General Counsel Division
National Disability Insurance Agency
E [11][NDIA request email]
The NDIA acknowledges the Traditional Custodians of Country throughout
Australia and their continuing connection to land, sea and community. We
pay our respects to them and their cultures and to Elders past, present
and emerging.
References
Visible links
1. https://www.ndis.gov.au/about-us/policie...
2. https://www.ndis.gov.au/about-us/policie...
3. https://www.ndis.gov.au/about-us/policie...
4. https://www.ndis.gov.au/participants/usi...
5. https://www.ndis.gov.au/providers/workin...
6. https://data.ndis.gov.au/
7. mailto:[NDIA request email]
8. https://www.ndis.gov.au/about-us/policie...
9. mailto:[email address]
10. https://www.ndis.gov.au/
11. mailto:[NDIA request email]
Dear Gabriel
Freedom of Information Request: Acknowledgement
Thank you for your request of 2 February 2025, made under the Freedom of
Information Act 1982 (FOI Act), for copies of documents held by the
National Disability Insurance Agency (NDIA).
Scope of your Request
You have requested access to:
“ I request the following:
Policies and Frameworks:
Documents outlining the NDIA's policies, guidelines, or frameworks
governing the development, deployment, and oversight of AI-enabled
algorithms and technologies.
Meeting Records:
Minutes, agendas, and related materials from discussions or meetings
concerning the role of AI in NDIA processes.
Project Documentation:
Records detailing AI-driven projects or initiatives undertaken by the
NDIA, including project proposals, progress reports, evaluations, and
outcomes.
Risk Assessment and Mitigation:
Documents pertaining to risk assessments, ethical considerations, and
mitigation strategies associated with the integration of AI technologies
in NDIA processes.
Training and Support Materials:
Materials developed to train NDIA staff on the use of AI based
technologies, including manuals, guidelines, or educational content.”
Irrelevant Information
Section 22 of the FOI Act allows an Agency to redact information from
documents if that information would reasonably be regarded as irrelevant
to a request for access.
Given the nature of your request, it does not seem that NDIA staff
members’ surnames and contact details would be relevant to you. Can you
please send me a reply email confirming that such details are irrelevant
to your request for access?
Processing Timeframes
In accordance with section 15(5)(b) of the FOI Act, a 30-day statutory
period for processing your request commenced from 3 February 2025. This
30-day period expires on 4 March 2025.
The 30-day period can be extended in a number of ways, including with your
agreement.
Unfortunately, it is currently taking us a little longer than 30 days to
process FOI requests. I am therefore seeking your agreement to a 30-day
extension of time under section 15AA of the FOI Act. If you agree to this
extension, the new due date for us to decide on your request will be 3
April 2025.
If you do not agree and we are unable to process your request within the
30-day period expiring on 4 March 2025, we will be deemed to have refused
your request and you will not have a right to seek internal review of that
decision. You will, however, retain your right to external review by the
Australian Information Commissioner.
Please let us know if you agree by 10 February 2025.
Disclosure Log
Subject to certain exceptions, documents released under the FOI Act will
be published on the NDIA’s disclosure log located on our website.
If you have any concerns about the publication of the documents you have
requested, please contact me.
Next steps
Your request will be allocated to an authorised FOI decision-maker. The
decision-maker may need to contact you to discuss a range of matters,
including refining the scope of your request.
We will contact you using the email address you have provided. Please
advise if you would prefer us to use an alternative means of contact.
In the meantime, if you have any questions or need help, please contact us
at [1][NDIA request email].
Regards
Mykal
Freedom of Information Officer
Complaints Management & FOI Branch
General Counsel Division
National Disability Insurance Agency
E [2][NDIA request email]
[3]NDIA logo
[4]LGBTIQA+ rainbow graphic
The NDIA acknowledges the Traditional Custodians of Country throughout
Australia and their continuing connection to land, sea and community. We
pay our respects to them and their cultures and to Elders past, present
and emerging.
[5]Aboriginal and Torres Strait Islander flags graphic
Dear foi,
I agree for information which would reasonably be regarded as irrelevant to my request be redacted. I agree to the request for a 30 day extension to April 4th 2025.
Yours sincerely,
Gabriel