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Frankston City Council

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Hi Tahnee,

I note receipt of your below request. As Council’s Freedom of Information
Officer, I will be processing your request.

Please note that payment of the Freedom of Information application fee of
$31.80 is required before your application can be processed. Payment can
be made at any Frankston City Council service centre or by posting a
cheque to PO Box 490 Frankston VIC 3199. Please advise if you wish to pay
over the phone by credit card and arrangements will be made for a cashier
to call to take your card details.

Please note the general information below regarding the Freedom of
Information process and timeframes, particularly the mandatory obligations
to consult with other parties named in the documents.

Freedom of Information timeframes

There are a number of different legislative timeframes associated with
processing Freedom of Information requests.

The statutory timeframe for notifying a Freedom of Information applicant
of the agency’s decision is 30 days from the date the request becomes
valid under section 17 of the FOI Act. This timeframe may be extended if
mandatory consultation is required to process the request. You will be
notified if consultation is required to process your request and an
extension to the timeframe is required. The timeframe can also be extended
for further periods by agreement with the applicant. If an access charges
deposit is required as described below, the statutory timeframe commences
on the date that the deposit is paid.

Access to released documents is provided after full payment of the
required access charges is received. Documents may need to be withheld for
a further period of 60 days if a third party objects to disclosure. This
is the legislated period in which other parties can exercise their right
to seek review of the decision by the Victorian Civil and Administrative
Tribunal (VCAT).

Mandatory consultation

The FOI Act includes mandatory obligations requiring Council to consult
with third parties to obtain their views regarding release of the
documents. Third parties include people named in the documents, businesses
that produced documents and other government agencies.

Under section 33(9) of the FOI Act, ‘information relating to the personal
affairs of any person’ includes information that identifies any person
(including staff members’ names) or discloses their address or location;
or from which a person's identity, address or location can reasonably be
determined.

If a third party objects to release of a document which is to be
disclosed, the third party has the right to seek a review of the decision
by VCAT.

In some cases, it is possible to omit personal affairs information from
documents and therefore remove the need to consult with those third
parties. Please advise as soon as possible whether you are seeking
personal affairs information which may be included in the documents.

If you are not seeking personal affairs information relating to third
parties, such as the names of council officers or staff at businesses, it
may be possible to redact it from any released documents as outside the
scope of your request. This will reduce the amount of mandatory
consultation required to process the FOI request and may enable a decision
and documents to be provided to your more quickly.

Access charges

Under section 22 of the FOI Act and the Freedom of Information (Access
Charges) Regulations 2014 access charges are applicable to FOI requests.

Under section 22(4) of the FOI Act, if it is estimated that the charges
may exceed $50.00, a deposit of $25.00 is required (if the calculated
charge does not exceed $100.00) before the request is further processed.
If the calculated amount will exceed $100.00, the required deposit amount
is 50% of the charge. Documents are not provided until the applicable
charges are paid.

If you have any questions about the above or any other aspect of your
request, please feel free to contact me using my below contact details.

Kind regards,

[1]Frankston City Jacob Atkinson  >>  Senior Freedom of Information
Council Officer
Freedom of Information and Privacy >>  Governance
Civic Centre >> 30 Davey Street Frankston >> PO Box 490
Frankston VIC 3199
Telephone: +61 3 9768 1691 
[2]frankston.vic.gov.au  >> 
[email address]
[3]Facebook  [4]Twitter  [5]YouTube  [6]Instagram

Frankston City Council acknowledges and pays respect to the Bunurong
People, the Traditional Custodians of these lands and waters.

From: Tahnee May Mogford
<[7][FOI #11180 email]>
Sent: Friday, March 1, 2024 12:43 AM
To: FOI requests at Frankston City Council
<[8][Frankston City Council request email]>
Subject: Freedom of Information request - Traffic Management consultation
with Frankston Hospital redevelopment project

Dear Sir/Madam,

Re: Freedom of Information Request

I am writing to request information under the Freedom of Information Act.
The information I seek pertains to the consultation process between the
Frankston City Council (FCC) and the Frankston Hospital redevelopment
project regarding the impacts of the major project on local residents,
particularly in relation to the proposed traffic management plan.

Specifically, I am requesting details on the following:

1. The date(s) and parties involved in the consultation between the
Frankston hospital redevelopment project and FCC.
2. The methodology utilized to assess the effectiveness of the traffic
management plan proposed by the Frankston hospital redevelopment project.
3. Whether discussions included Frankston Primary School and St Francis
Xavier Primary School, which lack designated parking areas, and the
assessment conducted by FCC regarding the impact of the proposed traffic
management plan on these schools.
4. Any assessments made on the impacts of traffic flow, parking, and
congestion on Yuille Street during peak times, particularly in relation to
the decision to issue traffic infringements with attached pictures via
mail.
5. Considerations given to local parents of primary school children,
specifically regarding the use of surveillance cameras to capture
instances of stopping in no stopping areas for the purpose of dropping off
children at Frankston Primary School.
6. Details of the proposal within the traffic management plan and the
areas affected.
7. Briefings provided to FCC regarding the impacts discussed during the
consultation process.

Furthermore, I seek any additional relevant information regarding the
consultation process and its outcomes.

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[9][FOI #11180 email]

Is [10][Frankston City Council request email] the wrong address for Freedom
of Information requests to Frankston City Council? If so, please contact
us using this form:
[11]https://www.righttoknow.org.au/change_re...

This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:
[12]https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

The information in this email is for the use of the intended recipient
only and may contain confidential information. If you have received this
email in error, please notify the sender by return email and immediately
delete the email and destroy all copies. You must not use, disclose,
disseminate, print or copy any part of this message if you are not the
intended recipient. Any views expressed in this email are those of the
individual sender and may not necessarily reflect the views of Frankston
City Council.

Electronic mail sent to and from Frankston City Council is automatically
scanned for viruses, SPAM and content control and all care is taken.
However, Council does not accept liability for any loss or damage caused
by any computer virus contained in this email.

References

Visible links
1. http://www.frankston.vic.gov.au/home
2. http://www.frankston.vic.gov.au/
3. http://facebook.com/FrankstonCityCouncil
4. http://twitter.com/#!/FrankstonCity
5. https://www.youtube.com/channel/UCsBR4kA...
6. https://www.instagram.com/frankstoncity/
7. mailto:[FOI #11180 email]
8. mailto:[Frankston City Council request email]
9. mailto:[FOI #11180 email]
10. mailto:[Frankston City Council request email]
11. https://www.righttoknow.org.au/change_re...
12. https://www.righttoknow.org.au/help/offi...

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