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Information updated 17 November 2015

IMPORTANT INFORMATION

Your email has been received by the Department of Immigration and Border
Protection’s Freedom of Information (FOI) Section.  This response is
verification that we have received your email. Please be aware that if
your query is addressed by this email, you will not receive a further
individual response.  Please do not send duplicate emails as this may
cause delays in processing.

 

If your request is a valid FOI request, the Department will contact you to
acknowledge your request. Please be aware that there has been a
significant increase in the number of FOI requests received and there may
be delays in the processing of your request.

 

Please note that the Department’s FOI Section does not process the
following types of requests:

 

Notification of Change in Circumstances

The FOI Section does not process these forms. You should resubmit Form
1022 to the office where you lodged your visa application or to the
nearest office of the Department.

 

Notification of incorrect answers

The FOI Section does not process these forms. You should resubmit Form
1023 to the office where you lodged your visa application or to the
nearest office of the Department.

 

Australian Citizenship Enquiries

The Department has an administrative process to assist individuals with
this type of request.  Please complete form 119, by clicking on the
following link:
[1]http://www.border.gov.au/Forms/Documents...
You may return the completed form and attachments to the Department by
mail. Please refer to page 8 of form 119 for details on where to send your
request.

 

Movement Records

The Department has an administrative process to assist individuals with
this type of request.  Please complete form 1359, by clicking on the
following link:
[2]http://www.border.gov.au/FormsAndDocumen....
You may return the completed form to the Department either by mail; or in
person, to your nearest office. Please refer to page 1 and 2 for details
on where to send your request.

 

Superannuation – Evidence of Immigration Status

The Department has an administrative process to assist individuals with
this type of request. Please complete form 1194, by clicking on the
following link:
[3]http://www.border.gov.au/Forms/Documents...
You may return the completed form to the Department either by email; post;
or fax. Please refer to page 1 for details on where to send your request.

 

Update Passport Details

If your query relates to a updating your address or passport details,
please refer to the following link:
[4]http://www.border.gov.au/Lega/Lega/Form/....

 

General Enquiries

If your enquiry is about visas, trade, or is general in nature, and does
not relate directly to a Freedom of Information request, you should
contact the department’s general enquiries line at the following link:
[5]http://www.border.gov.au/about/contact/m....

 

If your request does not relate directly to a Freedom of Information
request, and alternative contact details have been provided above, your
email will not be actioned by the FOI Section.

 

Yours Sincerely

FOI Helpdesk

Freedom of Information Section

Department of Immigration and Border Protection

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References

Visible links
1. http://www.border.gov.au/Forms/Documents...
2. http://www.border.gov.au/FormsAndDocumen...
3. http://www.border.gov.au/Forms/Documents...
4. http://www.border.gov.au/Lega/Lega/Form/...
5. http://www.border.gov.au/about/contact/m...

Good morning

 

Thank you for your email dated 24 February 2016 in which you
have submitted an application for access to documents under the Freedom of
Information Act 1982 (FOI Act) .

 

In order for a request for access to documents under the FOI Act to be
valid, it must:

(a)  be in writing; and 
(aa)  state that the request is an application for the purposes of this
Act; and 
(b)  provide such information concerning the [1]document as is reasonably
necessary to enable a responsible officer of the agency to identify it;
and 
(c)  give details of how notices under this Act may be sent to you (for
example, by providing an electronic address to which notices may be sent
by electronic communication).

 

Your request is not currently a valid request for the purposes of the FOI
Act because you have not provided such information concerning the document
you are seeking as is reasonably necessary to enable a responsible officer
of the Department to identify it.

 

Please note that if you are seeking information of a broad nature, the
request may not satisfy the requirement of paragraph (b) above if the
Department considers the request would substantially and unreasonably
divert resources from its other operations.  You may wish to consider
limiting the scope of your request by providing more detailed information
as to the nature of the documents you are seeking and by limiting the time
period to which such documents might relate.

 

I note that you have requested access to information that is likely to
involve personal information of third parties.  The Department has a duty
to manage personal information in a manner that is consistent with the
Privacy Act.  Any request to the Department for access to such information
under the FOI Act will be considered individually on its merits taking
into account any exemptions under the FOI Act that may apply,
including information obtained in confidence, personal information and
business affairs information.

 

Finally, I also note that you are not seeking access to your own personal
information.    Charges may therefore be imposed by this Department in
accordance with the Schedule to the Freedom of Information (Charges)
Regulations 1982.  A copy of that schedule is set out below for your
information:

 

Table 1: Charges listed in Schedule to the Charges Regulations

+------------------------------------------------------------------------+
|Activity item |Charge |Schedule |
|--------------------------+-----------------------+---------------------|
|Search and retrieval: time|$15.00 per hour |Part I, Item 1 |
|spent searching for or | | |
|retrieving a document | | |
|--------------------------+-----------------------+---------------------|
|Decision making: time |First five hours: Nil |Part I, Item 5 |
|spent in deciding to grant| | |
|or refuse a request, |Subsequent hours: $20 | |
|including examining |per hour | |
|documents, consulting with| | |
|other parties, and making | | |
|deletions | | |
|--------------------------+-----------------------+---------------------|
|Electronic production: |Actual cost incurred by|Part I, Item 3 |
|retrieving and collating |the agency or minister |Part II, Items 4, 4A,|
|information stored on a |in producing the copy |6 |
|computer or on like | | |
|equipment | | |
|--------------------------+-----------------------+---------------------|
|Transcript: preparing a |$4.40 per page of |Part I, Item 4 |
|transcript from a sound |transcript |Part II, Item 7 |
|recording, shorthand or | | |
|similar medium | | |
|--------------------------+-----------------------+---------------------|
|Photocopy: a photocopy of |$0.10 per page |Part II, Item 2 |
|a written document | | |
|--------------------------+-----------------------+---------------------|
|Other copies: a copy of a |$4.40 per page |Part II, Item 3 |
|written document other | | |
|than a photocopy | | |
|--------------------------+-----------------------+---------------------|
|Replay: replaying a sound |Actual cost incurred in|Part II, Item 5 |
|or film tape |replaying | |
|--------------------------+-----------------------+---------------------|
|Inspection: supervision by|$6.25 per half hour (or|Part II, Item 1 |
|an agency officer of an |part thereof) | |
|applicant’s inspection of | | |
|documents or hearing or | | |
|viewing an audio or visual| | |
|recording | | |
|--------------------------+-----------------------+---------------------|
|Delivery: posting or |Cost of postage or |Part II, Item 8 |
|delivering a copy of a |delivery | |
|document at the | | |
|applicant’s request | | |
+------------------------------------------------------------------------+

 

As your request is currently not valid for the purposes of the FOI Act,
the Department is unable to proceed with it at the present time.  If you
are able to provide further information concerning the [2]document as is
reasonably necessary to enable a responsible officer of the Department to
identify it, the Department may be able to consider whether it holds any
relevant information.

With kind regards
FOI Helpdesk | Freedom of Information Section
Information Management Branch
Department of Immigration and Border Protection
E| [email address]

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