Privacy training in the Defence Department
Verity Pane made this Freedom of Information request to Department of Defence
This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.
Dear Department of Defence,
I request access administratively in the first instance, but under FOI (and s 17 if necessary), for information and/or documents relating to privacy awareness and/or privacy training conducted by Defence.
In a related FOI, Defence mentioned "Complainants and commander/managers can also obtain information and advice from the Defence Privacy Intranet site which includes a Privacy Toolbox and the Privacy Knowledge Site - which also provides the information component of the Australian Privacy Principles: eAssessment course."
Would it be possible to be provided with some of this information, to get some idea of what knowledge and skill training Defence makes available on Privacy Act responsibilities? It would be useful in discussing Defence's privacy KSA.
And how many people have completed the Australian Privacy Principles eAssessment course, and is it compulsory training?
I am also interested in whether your central privacy officers (who manage privacy complaints on behalf of Defence) receive any special training or are required to do any courses to ensure they have the necessary knowledge, skills, and abilities to administer Privacy Act complaints. If you can provide anything on that, that would be useful.
To give an understanding, I am looking across the APS (but have picked Defence as a case study, given it's the largest agency) on its Privacy Act management and capabilities (having collected information from the Australian Information Commissioner side, now looking at the other side), given we are soon approaching 20 years of the Privacy Act. It is therefore timely to seek to add to the very limited body of knowledge of on this aspect of Australian public sector management.
If you think anything else will be of assistance, happy for you to provide (and the benefit of RtK is that anyone who is interested can take a look too).
Yours faithfully,
Verity Pane
UNCLASSIFIED
Good afternoon
Thank you for your email. Your email has been forwarded for consideration/action.
Kind regards
FOI Operations
[email address]
(02) 6266 2200
http://www.defence.gov.au/foi/
-----Original Message-----
From: Verity Pane [mailto:[FOI #3676 email]]
Sent: Tuesday, 27 June 2017 11:52
To: FOI requests at Defence
Subject: Freedom of Information request - Privacy training in the Defence Department
Dear Department of Defence,
I request access administratively in the first instance, but under FOI (and s 17 if necessary), for information and/or documents relating to privacy awareness and/or privacy training conducted by Defence.
In a related FOI, Defence mentioned "Complainants and commander/managers can also obtain information and advice from the Defence Privacy Intranet site which includes a Privacy Toolbox and the Privacy Knowledge Site - which also provides the information component of the Australian Privacy Principles: eAssessment course."
Would it be possible to be provided with some of this information, to get some idea of what knowledge and skill training Defence makes available on Privacy Act responsibilities? It would be useful in discussing Defence's privacy KSA.
And how many people have completed the Australian Privacy Principles eAssessment course, and is it compulsory training?
I am also interested in whether your central privacy officers (who manage privacy complaints on behalf of Defence) receive any special training or are required to do any courses to ensure they have the necessary knowledge, skills, and abilities to administer Privacy Act complaints. If you can provide anything on that, that would be useful.
To give an understanding, I am looking across the APS (but have picked Defence as a case study, given it's the largest agency) on its Privacy Act management and capabilities (having collected information from the Australian Information Commissioner side, now looking at the other side), given we are soon approaching 20 years of the Privacy Act. It is therefore timely to seek to add to the very limited body of knowledge of on this aspect of Australian public sector management.
If you think anything else will be of assistance, happy for you to provide (and the benefit of RtK is that anyone who is interested can take a look too).
Yours faithfully,
Verity Pane
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IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the email.
UNCLASSIFIED
Good morning Ms Pane
Thank you for your email. Defence has provided the following response in relation to your questions.
For the period 01 Jan 2015 - 30 Jun 2017, 28,613 Defence personnel completed the Australian Privacy Principles eAssessment course.
The eAssessment is compulsory for employees within the Defence People Group (HR), personnel requiring access to our Personnel Management System (PMKeyS) and those working in other areas which regularly deal with personal information such as Defence Archives and Freedom of Information. Many local work areas have also mandated the completion of this assessment. The completion of the assessment (either first time or as a refresher) is used as part of a response to a breach or potential breach.
Privacy complaints are managed by a small team of HR case officers who also manage internal APS employee grievances and complaints with Australian Human Rights Commission, Ombudsman and Merit Protection Commission. They receive some additional training in Privacy (through Australian Government Solicitor) and Administrative decision making. Legal advice is sought internally or externally if required.
Please find attached some additional information which may assist you with your inquiry. This information has been released administratively.
Kind regards
Nicole Hanna
FOI Case Officer
Information Management and Access
Governance and Reform Division
Department of Defence | CP1-6-003| PO Box 7910 | Canberra BC ACT 2610 | (02) 6266 3948| Email [email address]
http://www.defence.gov.au/FOI/privacy.asp
-----Original Message-----
From: Verity Pane [mailto:[FOI #3676 email]]
Sent: Tuesday, 27 June 2017 11:52
To: FOI requests at Defence
Subject: Freedom of Information request - Privacy training in the Defence Department
Dear Department of Defence,
I request access administratively in the first instance, but under FOI (and s 17 if necessary), for information and/or documents relating to privacy awareness and/or privacy training conducted by Defence.
In a related FOI, Defence mentioned "Complainants and commander/managers can also obtain information and advice from the Defence Privacy Intranet site which includes a Privacy Toolbox and the Privacy Knowledge Site - which also provides the information component of the Australian Privacy Principles: eAssessment course."
Would it be possible to be provided with some of this information, to get some idea of what knowledge and skill training Defence makes available on Privacy Act responsibilities? It would be useful in discussing Defence's privacy KSA.
And how many people have completed the Australian Privacy Principles eAssessment course, and is it compulsory training?
I am also interested in whether your central privacy officers (who manage privacy complaints on behalf of Defence) receive any special training or are required to do any courses to ensure they have the necessary knowledge, skills, and abilities to administer Privacy Act complaints. If you can provide anything on that, that would be useful.
To give an understanding, I am looking across the APS (but have picked Defence as a case study, given it's the largest agency) on its Privacy Act management and capabilities (having collected information from the Australian Information Commissioner side, now looking at the other side), given we are soon approaching 20 years of the Privacy Act. It is therefore timely to seek to add to the very limited body of knowledge of on this aspect of Australian public sector management.
If you think anything else will be of assistance, happy for you to provide (and the benefit of RtK is that anyone who is interested can take a look too).
Yours faithfully,
Verity Pane
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #3676 email]
Is [Defence request email] the wrong address for Freedom of Information requests to Department of Defence? If so, please contact us using this form:
https://www.righttoknow.org.au/change_re...
This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://www.righttoknow.org.au/help/offi...
If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.
-------------------------------------------------------------------
IMPORTANT: This email remains the property of the Department of Defence and is subject to the jurisdiction of section 70 of the Crimes Act 1914. If you have received this email in error, you are requested to contact the sender and delete the email.
Locutus Sum left an annotation ()
I agree with the applicant; the response from the agency was very informative. Also, it was prompt, and managed administratively without the machinery of the Act. It is very nice to see so much a comprehensive reply with the supporting documents. Congratulations to Deptartment of Defence.