Official visits

OFFICIAL

Reference: 2024/345

Dear Mr Cole

Thank you for your email of 24 October 2024 in which you made a request
under the Freedom of Information Act 1982 (the FOI Act) to the Department
of the Prime Minister and Cabinet (the Department).

You set out the terms of the request as follows:

I would like to make the following freedom of information requests

1. List of the entire delegation accompanying King Charles and Queen
Camilla on their trip to Australia including support staff. If planning to
exclude peoples names then the peoples job titles only. I am not
requesting information on any security personnel.
2. The guest list for the King and Queen’s reception at Parliament house
in Canberra. Again just people’s job titles if you plan to withhold names
3. List of the entire delegation accompanying Chinese prime minister Li
Qiang including support staff on his trip to Australia in June 2024. Again
peoples job titles if you plan to exclude names

Timeframe for receiving your decision

The 30 day statutory period for processing your request commenced from the
day after the Department received your request, you should therefore
expect a decision from us by 25 November 2024. The processing period of
30 days may be extended in certain circumstances and we will write to you
separately regarding any extension of time.

Charges

Agencies may decide that an applicant is liable to pay a charge in respect
of a request for access to documents. If the Department decides that you
are liable to pay a charge, we will send you a preliminary assessment of
the charge as soon as possible.

Publication of documents

Please note that information released under the FOI Act may later be
published online on our disclosure log at
[1]https://www.pmc.gov.au/government/depart...,
subject to certain exceptions.

If you think you might wish to raise any objections to the publication of
your requested document, which may be released to you, please contact us
by email at [2][DPMC request email]. If you do wish to object to the
publication of information, you would need to set out your reasons.

Exclusion of officers’ names and contact details

For documents that fall within scope of the request, it is the
Department’s policy to withhold:

o any person’s signature;
o the names and contact details of Australian Public Service officers
not in the Senior Executive Service (SES);
o the mobile or direct numbers of SES officers;
o the names and contact details of Ministerial staff at a level below
Chief of Staff.

If you consider the information categorised above is relevant to the terms
of your request please let us know at [3][DPMC request email], otherwise we will
take it that you agree this category of information may be reasonably
regarded as irrelevant and we will delete this information if it appears
in the documents that are otherwise responsive to your request. The names
and other details of SES officers will not be withheld unless there is
some reason for that information to be exempt from release. Further
information on FOI processing can be found at the website of the Office of
the Australian Information Commissioner at
[4]https://www.oaic.gov.au/freedom-of-infor...

Yours sincerely

Coordinator | FOI Section

Department of the Prime Minister and Cabinet

p. (02) 6271 5849

e. [5][email address] w. [6]pmc.gov.au

______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
other privilege. If you are not the intended recipient of this message,
you
must not review, copy, disseminate or disclose its contents to any other
party or take action in reliance of any material contained within it. If
you
have received this message in error, please notify the sender immediately
by
return email informing them of the mistake and delete all copies of the
message from your computer system.
______________________________________________________________________

References

Visible links
1. https://www.pmc.gov.au/about-us/accounta...
2. mailto:[DPMC request email]
3. mailto:[DPMC request email]
4. https://www.oaic.gov.au/freedom-of-infor...
5. mailto:[email address]
6. https://pmc.gov.au/

OFFICIAL

Departmental reference: FOI/2024/345

Dear Mr Cole

I refer your request of 24 October 2024 for access to documents held by
the Department of the Prime Minister and Cabinet under the Freedom of
Information Act 1982.

The current due date for a decision on this request is 25 November 2024.
Regrettably, the Department is not currently in a position to finalise the
decision by this date. Accordingly, we are seeking your agreement to a
14-day extension of time to 9 December 2024 under section 15AA of the FOI
Act. We will endeavour to notify you of the decision prior to this
extended date if possible. Please be aware; however, that it may be
necessary to apply other extension of time, or ‘stop clock’ provisions
during the processing of this request.

If you agree to this request for a 14-day extension of time, I ask that
you confirm this in writing via return email by COB Friday 22 November
2024.

If you have any questions, please do not hesitate to contact me.

Kind regards

Adviser

Adviser | FOI Section[]

Department of the Prime Minister and Cabinet

p. (02) 6271 5849

Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box
6500 CANBERRA ACT 2600
e. [1][email address] w. [2]pmc.gov.au

______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
other privilege. If you are not the intended recipient of this message,
you
must not review, copy, disseminate or disclose its contents to any other
party or take action in reliance of any material contained within it. If
you
have received this message in error, please notify the sender immediately
by
return email informing them of the mistake and delete all copies of the
message from your computer system.
______________________________________________________________________

References

Visible links
1. mailto:[email address]
2. https://www.pmc.gov.au/

OFFICIAL

Reference: FOI/2024/345

Dear Mr Cole

I write in relation to your request of 24 October 2024 made under the
Freedom of Information Act 1982 (FOI Act) to advise that the Department
has determined that it is appropriate to consult a foreign entity under
section 15(7) of the FOI Act to determine whether an international
relations (section 33) exemption applies.

The FOI Act provides an extension of the processing period by 30 days
(section 15(8)) in order to allow the Department time to undertake the
section 15(7) consultation. As a result the extended due date of your FOI
request is 8 January 2025.

We will endeavour to notify you of the decision prior to this extended
date if possible.

Yours sincerely

Adviser

Adviser | FOI Section[]

Department of the Prime Minister and Cabinet

p. (02) 6271 5849

Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box
6500 CANBERRA ACT 2600
e. [1][email address] w. [2]pmc.gov.au

______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
other privilege. If you are not the intended recipient of this message,
you
must not review, copy, disseminate or disclose its contents to any other
party or take action in reliance of any material contained within it. If
you
have received this message in error, please notify the sender immediately
by
return email informing them of the mistake and delete all copies of the
message from your computer system.
______________________________________________________________________

References

Visible links
1. mailto:[email address]
2. https://www.pmc.gov.au/

OFFICIAL

Departmental reference: FOI/2024/345

Dear Mr Cole,

I refer your request of 24 October 2024 under the Freedom of Information
Act 1982 seeking access to:

1. List of the entire delegation accompanying King Charles and Queen
Camilla on their trip to Australia including support staff. If planning to
exclude peoples names then the peoples job titles only. I am not
requesting information on any security personnel.

2. The guest list for the King and Queen’s reception at Parliament
house in Canberra. Again just people’s job titles if you plan to withhold
names

3. List of the entire delegation accompanying Chinese prime minister
Li Qiang including support staff on his trip to Australia in June 2024.
Again peoples job titles if you plan to exclude names

The current due date for a decision on the requests is 8 January 2025. I
am the member of the FOI Team that has carriage of this matter and I am
seeking an extension in order to keep your FOI request within time. The
Department is committed to processing all requests that it receives and
endeavours to complete those requests within statutory timeframes.

We have identified and reviewed the documents related to the terms of your
request, have conducted consultations with the relevant foreign entities
and commonwealth agencies. However having further reviewed the documents,
it was determined that in order to finalise this matter further work is
required to:

· Prepare those documents;

· Undertake further consultation with relevant foreign entities; and

· Complete the assessment under the FOI Act.

We note that the FOI Act has built-in provisions and operations that
provide for extensions to enable agencies and Minister’s to manage their
FOI requests and keep them within time. The Department would like to work
with applicants in managing the timeframes of its requests. Given this, I
seek your agreement to an extension of 16 days to complete the above work
under section 15AA of the FOI Act. We will keep you updated on the
progress of this request if circumstances change.

If you have any questions, please do not hesitate to contact me.

Kind regards,

Adviser | FOI Section[]

Department of the Prime Minister and Cabinet

p. (02) 6271 5849

Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box
6500 CANBERRA ACT 2600
e. [1][email address] w. [2]pmc.gov.au

______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
other privilege. If you are not the intended recipient of this message,
you
must not review, copy, disseminate or disclose its contents to any other
party or take action in reliance of any material contained within it. If
you
have received this message in error, please notify the sender immediately
by
return email informing them of the mistake and delete all copies of the
message from your computer system.
______________________________________________________________________

References

Visible links
1. mailto:[email address]
2. https://www.pmc.gov.au/

OFFICIAL
Departmental Reference: FOI/2024/345

Dear Mr Cole,

Thank you for your email. The 16-days extension of time will begin from 8 January 2025, being the current due date of this matter. As the FOI request is to be processed as a whole, this extension of time request extends to the whole FOI request.

The reason for the extension of time request is due to ongoing further consultations with the foreign government entity which were delayed due to the Christmas and New Year shutdown period.

We will endeavour to provide you with a decision before the end of the 16-day period. We will also keep you updated on the progress of this request if circumstances change.

Kind regards,

Adviser | FOI Section
Department of the Prime Minister and Cabinet
p. (02) 6271 5849
Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
e. [email address] w. pmc.gov.au

-----Original Message-----
From: alan cole <[FOI #12217 email]>
Sent: Monday, 6 January 2025 12:40 PM
To: FOI <[email address]>
Subject: Re: FOI/2024/345 - Freedom of Information extension of time request [SEC=OFFICIAL]

Dear FOI,

Thankyou for your update can I ask why this would require a further 16 days ? and are you basing this from todays date or 16 days from January 8th ? is this delay for the whole request or one part of it ?

Yours sincerely,

alan cole

-----Original Message-----

OFFICIAL

Departmental reference: FOI/2024/345

Dear Mr Cole,

I refer your request of 24 October 2024 under the Freedom of Information

Act 1982 seeking access to:

1. List of the entire delegation accompanying King Charles and Queen

Camilla on their trip to Australia including support staff. If planning to

exclude peoples names then the peoples job titles only. I am not

requesting information on any security personnel.

2. The guest list for the King and Queen’s reception at Parliament

house in Canberra. Again just people’s job titles if you plan to withhold

names

3. List of the entire delegation accompanying Chinese prime minister

Li Qiang including support staff on his trip to Australia in June 2024.

Again peoples job titles if you plan to exclude names

The current due date for a decision on the requests is 8 January 2025. I

am the member of the FOI Team that has carriage of this matter and I am

seeking an extension in order to keep your FOI request within time. The

Department is committed to processing all requests that it receives and

endeavours to complete those requests within statutory timeframes.

We have identified and reviewed the documents related to the terms of your

request, have conducted consultations with the relevant foreign entities

and commonwealth agencies. However having further reviewed the documents,

it was determined that in order to finalise this matter further work is

required to:

· Prepare those documents;

· Undertake further consultation with relevant foreign entities; and

· Complete the assessment under the FOI Act.

We note that the FOI Act has built-in provisions and operations that

provide for extensions to enable agencies and Minister’s to manage their

FOI requests and keep them within time. The Department would like to work

with applicants in managing the timeframes of its requests. Given this, I

seek your agreement to an extension of 16 days to complete the above work

under section 15AA of the FOI Act. We will keep you updated on the

progress of this request if circumstances change.

If you have any questions, please do not hesitate to contact me.

Kind regards,

Adviser | FOI Section[]

Department of the Prime Minister and Cabinet

p. (02) 6271 5849

Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box

6500 CANBERRA ACT 2600

e. [1][email address] w. [2]pmc.gov.au

______________________________________________________________________

IMPORTANT: This message, and any attachments to it, contains information

that is confidential and may also be the subject of legal professional or

other privilege. If you are not the intended recipient of this message,

you

must not review, copy, disseminate or disclose its contents to any other

party or take action in reliance of any material contained within it. If

you

have received this message in error, please notify the sender immediately

by

return email informing them of the mistake and delete all copies of the

message from your computer system.

______________________________________________________________________

References

Visible links

1. mailto:[email address]

2. https://www.pmc.gov.au/

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #12217 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:

https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------
______________________________________________________________________

IMPORTANT: This message, and any attachments to it, contains information

that is confidential and may also be the subject of legal professional or

other privilege. If you are not the intended recipient of this message, you

must not review, copy, disseminate or disclose its contents to any other

party or take action in reliance of any material contained within it. If you

have received this message in error, please notify the sender immediately by

return email informing them of the mistake and delete all copies of the

message from your computer system.

______________________________________________________________________

hide quoted sections

OFFICIAL

Departmental Reference: FOI/2024/345

Dear Mr Cole,

I refer to the above matter, and to our request for a 16-day extension of
time sent to you on 6 January 2025.

We are writing to follow-up on our request as we have yet to hear back
from you. We would greatly appreciate if you can let us know whether you
agree to our request for the extension of time by midday 8 January 2025.

The extension of time will preserve your rights to an internal review if
you are not happy with the Department’s decision.

Please let us know if you have any further questions or concerns.

Kind regards,

Adviser | FOI Section[]

Department of the Prime Minister and Cabinet

p. (02) 6271 5849

Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box
6500 CANBERRA ACT 2600
e. [1][email address] w. [2]pmc.gov.au

______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
other privilege. If you are not the intended recipient of this message,
you
must not review, copy, disseminate or disclose its contents to any other
party or take action in reliance of any material contained within it. If
you
have received this message in error, please notify the sender immediately
by
return email informing them of the mistake and delete all copies of the
message from your computer system.
______________________________________________________________________

References

Visible links
1. mailto:[email address]
2. https://www.pmc.gov.au/

OFFICIAL
Good morning Mr Cole,

Thank you for agreeing to the extension request. The new due date for this matter is now 24 January 2025. However, we will endeavour to finalise this matter and provide you with a decision before that date.

Should there be any further questions or concerns please let me know.

Kind regards,

Adviser | FOI Section
Department of the Prime Minister and Cabinet
p. (02) 6271 5849
Ngunnawal Country, One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
e. [email address] w. pmc.gov.au

-----Original Message-----
From: alan cole <[FOI #12217 email]>
Sent: Tuesday, 7 January 2025 7:04 PM
To: FOI <[email address]>
Subject: Re: FOI/2024/345 - Follow-up regarding extension of time request [SEC=OFFICIAL]

Dear FOI,

Hello well as you state you don’t have right to an internal review if you don’t agree to the extension I don’t have choice I agree to the extension then

Yours sincerely,

alan cole

-----Original Message-----

OFFICIAL

Departmental Reference: FOI/2024/345

Dear Mr Cole,

I refer to the above matter, and to our request for a 16-day extension of

time sent to you on 6 January 2025.

We are writing to follow-up on our request as we have yet to hear back

from you. We would greatly appreciate if you can let us know whether you

agree to our request for the extension of time by midday 8 January 2025.

The extension of time will preserve your rights to an internal review if

you are not happy with the Department’s decision.