Emails about South Australia - Infrastructure
Dear Department of Infrastructure and Regional Development,
Can you please provide copies of emails sent or received on 9 July 2015 mentioning "South Australia", "South Australian", "SA" or "Adelaide".
Yours faithfully,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
Thank you for your email.
To assist the Department in undertaking searches and identifying documents I am seeking further information from you about the scope of your request.
This Department is responsible for functions which relate to land transport, transport safety, infrastructure planning and coordination, civil aviation and airports, maritime transport, major projects, regional programmes and development, regional policy and local government. As such, IT searches using the original terms of your request could identify many documents from all areas of the Department relating to any of the above subject matters.
To assist in identifying only those subject matter documents which you are seeking, and in reducing any potential charges which may be imposed, I would be grateful if you could provide additional information about the emails you are seeking access to, such as a specific project or subject matter.
In accordance with subsection 15(2)(b) of the FOI Act an applicant is required to "provide such information concerning the document as is reasonably necessary to enable a responsible officer of the agency, or the minister, to identify it". Accordingly, your request is currently considered invalid as it does not provide sufficient information in order to properly identify the document/s you are seeking access to. Once you have provided information which will assist in the identification of documents the processing clock for your request will commence.
Please contact me if you have any questions regarding the processing of your request. I can be reached by telephone on (02) 6274 6495 (or through the Department’s switchboard number on 1800 075 001) or by email at [email address].
Regards,
Freedom of Information Coordinator
Department of Infrastructure and Regional Development
Level 4 East, 62 Northbourne Avenue, Canberra
Phone: 02 6274 6495
Fax: 02 6275 1347
Thank you for the response.
You have requested I provide additional information "to assist in identifying only those subject matter documents which you are seeking, and in reducing any potential charges which may be imposed".
As I am seeking emails containing discussion of infrastructure related to South Australia or Adelaide discussed on 9 July 2015, can you please provide copies of emails sent or received that are identified by a text search of the Department's email records for the terms "South Australia", "South Australian", "SA" and "Adelaide", restricted to the date 9 July 2015.
Yours sincerely,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
Please be aware that this will likely still identify a large number of documents.
I would be grateful if you could provide a contact phone number so I can contact you to discuss your request in more detail. You can send this to [email address] so that it is not published on the right to know website. Alternatively, I am contactable on 02 6274 6495 if you would prefer to call me at your convenience.
Kind regards
Taryn
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit
Corporate Services Division
Department of Infrastructure and Regional Development
(02) 6274 6495
Dear FOI,
Hi Taryn,
To assist me refine my request can you please inform me how many emails are identified by my existing request?
Yours sincerely,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
Please see my correspondence attached.
Regards
Taryn
A/g Assistant Section Head
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit
Corporate Services Division
Department of Infrastructure and Regional Development
(02) 6274 6495
Hello,
Thank you for the response and I appreciate the insight about your email searches.
Could I please revise the request to:
Can you please provide a copy of the first five emails sent or received after 11.29am on 9 July 2015 mentioning "South Australia" or "South Australian".
To clarify, the search is for the phrases indicated by quotation marks and does not include emails containing "South" or "Australia" but not "South Australia", or "South" or "Australian" but not "South Australian".
Yours sincerely,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
Acknowledgement - FOI 16-02 – Emails about South Australia Infrastructure
Thank you for your response, revising the scope of your FOI request seeking access to documents in the possession of the Department of Infrastructure and Regional Development (the Department) in accordance with the Freedom of Information Act 1982.
Your revised request seeks access to:
"the first five emails sent or received after 11.29am on 9 July 2015 mentioning 'South Australia' or 'South Australian'."
I note that "the search is for the phrases indicated by quotation marks and does not include emails containing 'South' or 'Australia' but not 'South Australia', or 'South' or 'Australian' but not 'South Australian'". I also note you are seeking access to emails relating to infrastructure.
You will be notified of any charges payable in relation to your request or of a decision regarding your FOI request as soon as this has been determined. In accordance with Section 15(5)(b) you can expect to hear from the Department regarding this matter within 30 days.
Please contact me if you have any questions regarding the processing of your request. I can be reached by telephone on (02) 6274 6495 (or through the Department’s switchboard number on 1800 075 001) or by email at [email address].
Regards,
Taryn
A/g Assistant Section Head
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit Corporate Services Division Department of Infrastructure and Regional Development
(02) 6274 6495
Thanks. Just to clarify - I am seeking emails sent or received by staff at the Department of Infrastructure, not "emails relating to infrastructure".
Yours sincerely,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
In your email of 13 July 2015 you advised that you are "seeking emails containing discussion of infrastructure...".
Grateful if you could confirm if this is no longer the case.
Regards
Taryn
A/g Assistant Section Head
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit Corporate Services Division Department of Infrastructure and Regional Development
(02) 6274 6495
Please consider my request:
The first five emails sent or received after 11.29am on 9 July 2015 mentioning 'South Australia' or 'South Australian', noting that the search is for the phrases indicated by quotation marks and does not include emails containing 'South' or 'Australia' but not 'South Australia', or 'South' or 'Australian' but not 'South Australian'.
Yours sincerely,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
Charges notice - FOI 16-02 – First five emails sent or received after 11.29am on 9 July 2015
I refer to your request for access to documents in the possession of the Department of Infrastructure and Regional Development (the Department) in accordance with the Freedom of Information Act 1982.
A determination of your liability to pay a charge and a preliminary charges estimate is attached.
Please contact me if you have any questions regarding the processing of your request. I can be reached by telephone on (02) 6274 6495 (or through the Department’s switchboard number on 1800 075 001) or by email at [email address].
Regards,
Taryn
A/g Assistant Section Head
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit
Corporate Services Division
Department of Infrastructure and Regional Development
(02) 6274 6495
Thank you, can you please provide instructions for paying by cheque.
Yours sincerely,
Jackson Gothe-Snape
Mr Gothe-Snape
Please make the cheque out to the Department of Infrastructure and Regional Development and send it to the postal address as outlined in paragraph 17 in the estimate of charges. Please include a cover note advising what payment is for so it can easily be referenced to your FOI request.
Freedom of Information Coordinator
Department of Infrastructure and Regional Development
Level 4 East, 62 Northbourne Avenue, Canberra
Phone: 02 6274 6495
Fax: 02 6275 1347
Dear Mr Gothe-Snape
Notification of third party consultation - FOI 16-02 – First five emails sent or received after 11.29am on 9 July 2015
I refer to your request for access to documents in the possession of the Department of Infrastructure and Regional Development (the Department) in accordance with the Freedom of Information Act 1982 (the FOI Act).
While processing your request, the Department has identified that your request includes documents affecting Commonwealth-State relations. In accordance with Section 26A of the FOI Act, the Department is required to consult with a State Government agency before making a decision on the release of documents.
I am writing to advise you that the processing time limit for your request has been extended by 30 days in accordance with Section 15(6) of the FOI Act.
I also confirm receipt of your payment by cheque on 5 August 2015. If you would like a copy of the receipt please confirm if you agree to receive this via the right to know website or if you would prefer I email or post it to you at an alternate address. Please note that the receipt contains your account information.
Please contact me if you have any questions regarding the processing of your request. I can be reached by telephone on (02) 6274 6495 (or through the Department’s switchboard number on 1800 075 001) or by email at [email address].
Regards,
Taryn
A/g Assistant Section Head
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit
Corporate Services Division
Department of Infrastructure and Regional Development
(02) 6274 6495
Hello Taryn.
Please send the receipt to the address:
News Corp
Suite 117, Press Gallery
Parliament House
ACT 2602
Yours sincerely,
Jackson Gothe-Snape
Dear Mr Gothe-Snape
Decision on access - FOI 16-02 – First five emails sent or received after 11.29am on 9 July 2015
I refer to your request for access to documents in the possession of the Department of Infrastructure and Regional Development (the Department) in accordance with the Freedom of Information Act 1982 (the FOI Act).
A statement of reasons regarding access to the documents subject to your request, as well as documents released to you in accordance with the FOI Act, are attached.
Please contact me if you have any questions regarding the processing of your request. I can be reached by telephone on (02) 6274 6495 (or through the Department’s switchboard number on 1800 075 001) or by email at [email address].
Regards,
Taryn
Assistant Director
FOI and Client Service Team Leader
Governance and Performance Section | Governance Unit
Corporate Services Division
Department of Infrastructure and Regional Development
(02) 6274 6495