Dear Anonymous

Thank you for your email below. I acknowledge receipt your initial request under the Freedom of Information Act dated 14 September 2018 (14 September Request).

ARPANSA has been in the process of scoping your 14 September Request to determine whether any charges would be applicable.

Since the information is stored in various different databases, the process of extracting the requested information into a spreadsheet for the last three years broken down by individual trip as follows:

1. Domestic or International

2. Nature of expenses such as transport, accommodation and other miscellaneous expenses.

has been a time consuming process. To date approximately 12 hours work has gone into extracting the information requested. A further review of the travel expenses is also required to determine which trips have been externally funded.

I note in your email below you have refined the scope to remove dates and locations.

In order for me to properly scope the request and determine whether charges will be apply, please let me know if you are happy with a lump sum for each year for domestic travel (including flights and associated expenses) and International travel (including flights and associated expenses)?

Kind regards

Gemma Larkins
Legal Officer
Office of the General Counsel

-----Original Message-----
From: Sun Shine <[FOI #4814 email]>
Sent: Wednesday, 26 September 2018 2:18 PM
To: $ARPANSA FOI <[ARPANSA request email]>
Subject: Re: Freedom of Information request - Travel Expenses by ARPANSA CEO

Dear Australian Radiation Protection and Nuclear Safety Agency,

Please note that no personal information is requested. Dates of travel, locations, etc. are not requested. To simplify matters, expenses may be approximated or rounded to the nearest dollar. It's my understanding that the agency's business IT tools can provide the requested information quickly.

An agency has a statutory obligation to acknowledge that an FOI request has been received as soon as practicable, and no later than 14 days after receiving a request (s15(5)(a)).

Yours faithfully,
Anonymous

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[FOI #4814 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
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Important: This email (including any attachments) is intended only for the use of the
addressee and may contain confidential and / or privileged information. If you are
not the intended addressee, you are prohibited from relaying on, distributing,
disclosing, copying or in any other way using any information in this email. If you have
received this email in error, please notify the sender immediately and erase all copies.
Any opinions expressed in this email are not necessarily held or authorised by Australian
Radiation Protection And Nuclear Safety Agency (ARPANSA).
Whilst ARPANSA has taken all reasonable steps to ensure this is email is virus free,
it accepts no responsibility and makes no warranty. The recipient should take its own
steps to ensure there is no virus and bears full responsibility for any use.

Australian Radiation Protection And Nuclear Safety Agency
***********************************************************************************

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Dear Anonymous

Thanks for your email clarifying the scope of your request.

Your freedom of information request was received on 14 September 2018. The 30 day statutory period for processing your request commenced from the day after that date. You should therefore expect a decision from us by 15 October 2018.

Kind regards

Gemma Larkins
Legal Officer
Office of the General Counsel

Important: This message may contain confidential information or legally privileged information. If you think it was sent to you by mistake, please delete all copies and advise the sender. For the purposes of the SPAM Act 2003, this email is authorised by ARPANSA.

-----Original Message-----
From: Sun Shine <[FOI #4814 email]>
Sent: Thursday, 27 September 2018 10:46 PM
To: $ARPANSA FOI <[ARPANSA request email]>
Subject: Re: FW: Freedom of Information request - Travel Expenses by ARPANSA CEO [SEC=UNCLASSIFIED]

Dear $ARPANSA FOI,

Thank you, Gemma. This request is not intended to be onerous or time-consuming. Please keep it simple.

Yes, it's acceptable to provide a total sum for domestic travel (including number of domestic trips) and a lump sum for International travel (including number of overseas trips) for each year. The total cost of domestic travel, for example, would include the CEO's business airfare, overnight accommodation, taxis and rental cars, per diem allowance, etc.

For each of the three years, this information will provide a lump sum for international trips and another lump sum for domestic trips. It will allow me to calculate an average cost per domestic trip and an average cost per international trip.

Yours sincerely,
Anonymous

-----Original Message-----

Dear Anonymous

Thank you for your email below. I acknowledge receipt your initial request under the Freedom of Information Act dated 14 September 2018 (14 September Request).

ARPANSA has been in the process of scoping your 14 September Request to determine whether any charges would be applicable.

Since the information is stored in various different databases, the process of extracting the requested information into a spreadsheet for the last three years broken down by individual trip as follows:

1. Domestic or International

2. Nature of expenses such as transport, accommodation and other miscellaneous expenses.

has been a time consuming process. To date approximately 12 hours work has gone into extracting the information requested. A further review of the travel expenses is also required to determine which trips have been externally funded.

I note in your email below you have refined the scope to remove dates and locations.

In order for me to properly scope the request and determine whether charges will be apply, please let me know if you are happy with a lump sum for each year for domestic travel (including flights and associated expenses) and International travel (including flights and associated expenses)?

Kind regards

Gemma Larkins
Legal Officer
Office of the General Counsel

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #4814 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://www.righttoknow.org.au/help/offi...

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

***********************************************************************************
Important: This email (including any attachments) is intended only for the use of the
addressee and may contain confidential and / or privileged information. If you are
not the intended addressee, you are prohibited from relaying on, distributing,
disclosing, copying or in any other way using any information in this email. If you have
received this email in error, please notify the sender immediately and erase all copies.
Any opinions expressed in this email are not necessarily held or authorised by Australian
Radiation Protection And Nuclear Safety Agency (ARPANSA).
Whilst ARPANSA has taken all reasonable steps to ensure this is email is virus free,
it accepts no responsibility and makes no warranty. The recipient should take its own
steps to ensure there is no virus and bears full responsibility for any use.

Australian Radiation Protection And Nuclear Safety Agency
***********************************************************************************

hide quoted sections

Dear Anonymous

I refer to your email dated 27 September 2018 refining your request for information as follows:

For each of the three years, "a total sum for domestic travel (including number of domestic trips) and a lump sum for International travel (including number of overseas trips) for each year. The total cost of domestic travel, for example, would include the CEO's business airfare, overnight accommodation, taxis and rental cars, per diem allowance, etc. "

Since meeting your request involved the creation of a new document that did not exist at the time of your request and the information requested was not contained in an existing document or a report that can ordinarily be produced from information in a database, I am releasing the attached information under administrative access. Unless I hear from you otherwise I will treat your Freedom of Information request dated 14 September 2018 as withdrawn.

Kind regards

Gemma Larkins
Legal Officer
Office of the General Counsel

Australian Radiation Protection and Nuclear Safety Agency
619 Lower Plenty Road, Yallambie VIC 3085 AUSTRALIA

Phone +61 2 9541 8311
[mobile number]
email [email address]
www.arpansa.gov.au

Important: This message may contain confidential information or legally privileged information. If you think it was sent to you by mistake, please delete all copies and advise the sender. For the purposes of the SPAM Act 2003, this email is authorised by ARPANSA.

-----Original Message-----
From: Sun Shine <[FOI #4814 email]>
Sent: Thursday, 27 September 2018 10:46 PM
To: $ARPANSA FOI <[ARPANSA request email]>
Subject: Re: FW: Freedom of Information request - Travel Expenses by ARPANSA CEO [SEC=UNCLASSIFIED]

Dear $ARPANSA FOI,

Thank you, Gemma. This request is not intended to be onerous or time-consuming. Please keep it simple.

Yes, it's acceptable to provide a total sum for domestic travel (including number of domestic trips) and a lump sum for International travel (including number of overseas trips) for each year. The total cost of domestic travel, for example, would include the CEO's business airfare, overnight accommodation, taxis and rental cars, per diem allowance, etc.

For each of the three years, this information will provide a lump sum for international trips and another lump sum for domestic trips. It will allow me to calculate an average cost per domestic trip and an average cost per international trip.

Yours sincerely,
Anonymous

-----Original Message-----

Dear Anonymous

Thank you for your email below. I acknowledge receipt your initial request under the Freedom of Information Act dated 14 September 2018 (14 September Request).

ARPANSA has been in the process of scoping your 14 September Request to determine whether any charges would be applicable.

Since the information is stored in various different databases, the process of extracting the requested information into a spreadsheet for the last three years broken down by individual trip as follows:

1. Domestic or International

2. Nature of expenses such as transport, accommodation and other miscellaneous expenses.

has been a time consuming process. To date approximately 12 hours work has gone into extracting the information requested. A further review of the travel expenses is also required to determine which trips have been externally funded.

I note in your email below you have refined the scope to remove dates and locations.

In order for me to properly scope the request and determine whether charges will be apply, please let me know if you are happy with a lump sum for each year for domestic travel (including flights and associated expenses) and International travel (including flights and associated expenses)?

Kind regards

Gemma Larkins
Legal Officer
Office of the General Counsel

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #4814 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://www.righttoknow.org.au/help/offi...

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

***********************************************************************************
Important: This email (including any attachments) is intended only for the use of the
addressee and may contain confidential and / or privileged information. If you are
not the intended addressee, you are prohibited from relaying on, distributing,
disclosing, copying or in any other way using any information in this email. If you have
received this email in error, please notify the sender immediately and erase all copies.
Any opinions expressed in this email are not necessarily held or authorised by Australian
Radiation Protection And Nuclear Safety Agency (ARPANSA).
Whilst ARPANSA has taken all reasonable steps to ensure this is email is virus free,
it accepts no responsibility and makes no warranty. The recipient should take its own
steps to ensure there is no virus and bears full responsibility for any use.

Australian Radiation Protection And Nuclear Safety Agency
***********************************************************************************

hide quoted sections