Seeking policies and guidelines guiding discretionary decision making
Dear Department of the Prime Minister and Cabinet,
Administrative decisions often include the exercise of discretion. By this I mean decisions in which a government decision maker has the power to make a choice about whether to act or not act, to approve or not approve, or to approve with conditions. In these cases the decision maker’s role is to make a judgment taking into account all relevant information.
We would like to ask for a copy of the polices and guidelines currently in place to guide PM&C staffs discretionary decision making.
Thank you for your time.
Yours faithfully,
Trav S
OFFICIAL
Dear Trav S
Thank you for your email, received by the Department of the Prime Minister
and Cabinet (the Department).
Section 15 of the Freedom of Information Act 1982 (the FOI Act) requires
that a request for access to documents under the FOI Act must, among other
requirements, provide such information as is reasonably necessary to
enable the agency to identify the document being sought.
Your request does not provide such information as is reasonably necessary
to enable the Department to identify the document you are seeking.
To enable the Department to identify the document(s) you are seeking,
please specify the subject matter of the administrative decision(s) in
respect of which you are seeking 'policies and guidelines currently in
place to guide PM&C staffs discretionary decision making'.
Processing of your request will commence once it meets the requirements of
section 15 of the FOI Act.
Should you require more information or wish to discuss, please contact us,
quoting reference FOI/2020/286.
Yours sincerely
FOI and Privacy Section | Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
p. (02) 6271 5849
e. [1][DPMC request email] | w. [2]www.pmc.gov.au
One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
[3]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00[6]cid:image004.jpg@01D30607.6CF4DA00
[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.
-----Original Message-----
From: Trav S <[FOI #6982 email]>
Sent: Friday, 18 December 2020 12:48 AM
To: FOI <[email address]>
Subject: Freedom of Information request - Seeking policies and guidelines
guiding discretionary decision making
Dear Department of the Prime Minister and Cabinet,
Administrative decisions often include the exercise of discretion. By
this I mean decisions in which a government decision maker has the power
to make a choice about whether to act or not act, to approve or not
approve, or to approve with conditions. In these cases the decision
maker’s role is to make a judgment taking into account all relevant
information.
We would like to ask for a copy of the polices and guidelines currently in
place to guide PM&C staffs discretionary decision making.
Thank you for your time.
Yours faithfully,
Trav S
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Dear FOI,
Thank you for replying, to clarify.
Please regard the 1999 Humanitarian Overseas Service Medal Regulations. Section 4 Eligible service, paragraph (3) states:
"a declaration ... MAY also specify, in relation to the declared operation, conditions about ineligibility for an award of the medal".
Please regard the Acts Interpretation Act 1901. The preliminary states "This Act is like a dictionary and manual to use when reading and interpreting Commonwealth Acts and instruments made under Commonwealth Acts."
Part 7, Section 33 'Exercise of powers, functions and duties'. Paragraph (2A) prescribes that:
"Where an Act ... provides that a person MAY do a particular act or thing, and the word MAY is used, the act or thing may be done at the discretion of the person".
The HOSM regulations delegate two powers to the Assistant Secretary, Awards and Culture Branch. The power to 1) treat a period of service as eligible service, and 2) recommend the award of the medal.
The Regulations governing the medal do not prohibit the medal being awarded to commercial contractors. The Assistant Secretary confirms this and advised government that the regulations:
"allow virtually any class of persons to be determined an eligible group".
Regarding a case in which the medal was awarded to commercial contractors engaged to provide essential services to a humanitarian operation, the Branch advised:
"the case establishes a precedent for extending eligibility to commercial contractors in cases in which the contractors are engaged in Australian humanitarian operations".
Additionally to this precedent, the Foreign Minister advised PM&C that:
"there are precedents to open eligibility of the HOSM to commercial entities where these services are essential to the Government's work."
To clarify our request.
1. We seek a copy of the policy, procedures or rules guiding or related to the discretionary decision prescribed in HOSM Regulations (1999) Section 4, paragraph (3).
Yours sincerely,
Trav S
Dear FOI,
We would be grateful if you can accept this amendment to include the following in our FOI request.
Commonwealth Departments and agencies normally have policies and guidelines to assist and provide guidance to decision makers making discretionary decision.
Can we request a copy of PM&C's policies, rules and guidelines guiding discretionary decision making.
Yours sincerely,
Trav S
OFFICIAL
FOI/2020/286
Dear Trav S
Thank you for your email of Wednesday, 13 January 2021, in response to the
Department’s email of Tuesday, 12 January 2021 in which we sought
clarification of your FOI request.
We note that you responded to Department’s email of 12 January 2021 on the
same day with a different clarification (see attached email).
We note that the documents you have requested in your email of 13 January
2021 (‘a copy of PM&C's policies, rules and guidelines guiding
discretionary decision making’) appear to be substantially identical to
the documents you requested in your email of 18 December 2020 (‘a copy of
the polices and guidelines currently in place to guide PM&C staffs
discretionary decision making’) and in respect of which we sought
clarification.
We would be grateful if you could clarify whether we are to take your
email of 12 January 2021 (attached) or your email of 13 January 2021
(below) as the clarification of your FOI request.
Your sincerely
FOI and Privacy Section | Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
p. (02) 6271 5849
e. [1][DPMC request email] | w. [2]www.pmc.gov.au
One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
[3]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00[6]cid:image004.jpg@01D30607.6CF4DA00
[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.
-----Original Message-----
From: Trav S <[8][FOI #6982 email]>
Sent: Wednesday, 13 January 2021 11:32 AM
To: FOI <[9][email address]>
Subject: RE: Freedom of Information request - Seeking policies and
guidelines guiding discretionary decision making (PM&C ref: FOI/2020/286)
[SEC=OFFICIAL]
Dear FOI,
We would be grateful if you can accept this amendment to include the
following in our FOI request.
Commonwealth Departments and agencies normally have policies and
guidelines to assist and provide guidance to decision makers making
discretionary decision.
Can we request a copy of PM&C's policies, rules and guidelines guiding
discretionary decision making.
Yours sincerely,
Trav S
-----Original Message-----
OFFICIAL
Dear Trav S
Thank you for your email, received by the Department of the Prime
Minister and Cabinet (the Department).
Section 15 of the Freedom of Information Act 1982 (the FOI Act) requires
that a request for access to documents under the FOI Act must, among
other requirements, provide such information as is reasonably necessary
to enable the agency to identify the document being sought.
Your request does not provide such information as is reasonably necessary
to enable the Department to identify the document you are seeking.
To enable the Department to identify the document(s) you are seeking,
please specify the subject matter of the administrative decision(s) in
respect of which you are seeking 'policies and guidelines currently in
place to guide PM&C staffs discretionary decision making'.
Processing of your request will commence once it meets the requirements
of section 15 of the FOI Act.
Should you require more information or wish to discuss, please contact
us, quoting reference FOI/2020/286.
Yours sincerely
FOI and Privacy Section | Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
p. (02) 6271 5849
e. [1][DPMC request email] | w. [2][10]www.pmc.gov.au
One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
[3][11]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00[6]cid:image004.jpg@01D30607.6CF4DA00
[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We
pay respect to their Cultures, Country and Elders both past and present.
-
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We
pay respect to their Cultures, Country and Elders both past and present.
-------------------------------------------------------------------
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[12][FOI #6982 email]
This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:
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If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
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you
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References
Visible links
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Dear FOI,
Thank you, to clarify.
We seek a copy of the policy/guidelines that relate to informing the discretionary decision prescribed by HOSM Regulation (1999) Section 4, paragraph (3).
If PM&C has more general policy/guidelines guiding discretionary decisions we would also ask for a copy of/or reference to those documents.
Yours sincerely,
Trav S
OFFICIAL
FOI/2020/286
Dear Trav S
Thank you for your below email, received by the Department of the Prime
Minister and Cabinet (the Department) on 15 January 2021 in which you
advised that:
We seek a copy of the policy/guidelines that relate to informing the
discretionary decision prescribed by HOSM Regulation (1999) Section 4,
paragraph (3).
If PM&C has more general policy/guidelines guiding discretionary decisions
we would also ask for a copy of/or reference to those documents.
We request your clarification on whether you are only seeking part 1,
namely a copy of the policy/guidelines that relate to informing the
discretionary decision prescribed by HOSM Regulation (1999) Section 4,
paragraph (3).
Otherwise, if you are also seeking part 2, namely more general
policy/guidelines guiding discretionary decisions, your request remains
unclear (we note that it is drafted in similar terms as per your original
scope dated 18 December 2020, and which was the subject of our previous
request for clarification).
Processing of your request will commence once it meets the requirements of
section 15 of the FOI Act.
Should you require more information or wish to discuss, please contact us,
quoting reference FOI/2020/286.
Yours sincerely
FOI and Privacy Section | Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
p. (02) 6271 5849
e. [1][DPMC request email] | w. [2]www.pmc.gov.au
One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
[3]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00[6]cid:image004.jpg@01D30607.6CF4DA00
[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present. -
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We pay
respect to their Cultures, Country and Elders both past and present.
-----Original Message-----
From: Trav S <[8][FOI #6982 email]>
Sent: Friday, 15 January 2021 8:51 PM
To: FOI <[9][email address]>
Subject: RE: Freedom of Information request - Seeking policies and
guidelines guiding discretionary decision making (PM&C ref: FOI/2020/286)
[SEC=OFFICIAL]
Dear FOI,
Thank you, to clarify.
We seek a copy of the policy/guidelines that relate to informing the
discretionary decision prescribed by HOSM Regulation (1999) Section 4,
paragraph (3).
If PM&C has more general policy/guidelines guiding discretionary decisions
we would also ask for a copy of/or reference to those documents.
Yours sincerely,
Trav S
-----Original Message-----
OFFICIAL
FOI/2020/286
Dear Trav S
Thank you for your email of Wednesday, 13 January 2021, in response to
the Department’s email of Tuesday, 12 January 2021 in which we sought
clarification of your FOI request.
We note that you responded to Department’s email of 12 January 2021 on
the same day with a different clarification (see attached email).
We note that the documents you have requested in your email of 13 January
2021 (‘a copy of PM&C's policies, rules and guidelines guiding
discretionary decision making’) appear to be substantially identical to
the documents you requested in your email of 18 December 2020 (‘a copy of
the polices and guidelines currently in place to guide PM&C staffs
discretionary decision making’) and in respect of which we sought
clarification.
We would be grateful if you could clarify whether we are to take your
email of 12 January 2021 (attached) or your email of 13 January 2021
(below) as the clarification of your FOI request.
Your sincerely
FOI and Privacy Section | Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
p. (02) 6271 5849
e. [1][DPMC request email] | w. [2][10]www.pmc.gov.au
One National Circuit Barton ACT 2600 | PO Box 6500 CANBERRA ACT 2600
[3][11]cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00[6]cid:image004.jpg@01D30607.6CF4DA00
[7]Title: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We
pay respect to their Cultures, Country and Elders both past and present.
-
Description: Reconcilation branding and acknowledgment: The Department
acknowledges the Traditional Custodians of Country throughout Australia
and their continuing connections to the land, waters and community. We
pay respect to their Cultures, Country and Elders both past and present.
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[12][FOI #6982 email]
This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:
[13]https://www.righttoknow.org.au/help/offi...
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
-------------------------------------------------------------------
______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
other privilege. If you are not the intended recipient of this message,
you
must not review, copy, disseminate or disclose its contents to any other
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you
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______________________________________________________________________
References
Visible links
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2. http://www.pmc.gov.au/
3. https://twitter.com/pmc_gov_au
4. https://www.linkedin.com/company/departm...
5. https://twitter.com/indigenous_gov
6. https://www.facebook.com/indigenous.gov....
8. mailto:[FOI #6982 email]
9. mailto:[email address]
10. http://www.pmc.gov.au/
11. file:///tmp/cid:image001.jpg@01D30607.6CF4DA00[4]cid:image002.jpg@01D30607.6CF4DA00[5]cid:image003.jpg@01D30607.6CF4DA00[6]cid:image004.jpg@01D30607.6CF4DA00
12. mailto:[FOI #6982 email]
13. https://www.righttoknow.org.au/help/offi...
Dear FOI,
I am sorry for the confusion, please just go with Part 1.
Thank you for your time.
Yours sincerely,
Trav S
OFFICIAL
FOI/2020/286
Dear Trav S
We write in relation to your email dated 27 January 2021 (attached), and
received by the Department of the Prime Minister and Cabinet (the
Department), in which you clarified your request under the Freedom of
Information Act 1982 (the FOI Act) for access to the following:
We seek a copy of the policy/guidelines that relate to informing the
discretionary decision prescribed by HOSM Regulation (1999) Section 4,
paragraph (3).
Timeframe for receiving your decision
We received your clarified request on 27 January 2021 and the 30 day
statutory period for processing your request commenced from the day after
that date. You should therefore expect a decision from us by 26 February
2021. The period of 30 days may be extended in certain circumstances. We
will advise you if there is any extension of time.
Charges
Agencies may decide that an applicant is liable to pay a charge in respect
of a request for access to documents. If the Department decides that you
are liable to pay a charge, we will send you a preliminary assessment of
the charge as soon as possible.
Publication of documents
Please note that information released under the FOI Act may later be
published online on our disclosure log at
[1]https://www.pmc.gov.au/government/depart...,
subject to certain exceptions. If you think you might wish to raise any
objections to the publication of any of the information which may be
released to you please contact us by email at [2][DPMC request email]. If you do
wish to object to the publication of information, you would need to
provide supporting reasons.
Exclusion of officers’ names and contact details
For documents that fall within scope of the request, it is the
Department’s policy to withhold:
· any person’s signature;
· the names and contact details of Australian Public Service
officers not in the Senior Executive Service (SES);
· the mobile or direct numbers of SES officers;
· the names and contact details of Ministerial staff at a level
below Chief of Staff.
The names and other details of SES officers will not be withheld unless
there is some reason for that information to be exempt from release. If
you require signatures, the names and contact details of non-SES officers
or Ministerial staff below the level of Chief of Staff, or the mobile or
direct numbers of SES officers please let us know at [3][DPMC request email] so
the decision-maker may consider; otherwise we will take it that you agree
to that information being excluded from the scope of your request (that
is, the information will be treated as irrelevant and redacted from any
documents for release).
We will write again when the Department has more information. Further
information on FOI processing can be found at the website of the Office of
the Australian Information Commissioner at
[4]https://www.oaic.gov.au/freedom-of-infor....
Yours sincerely
FOI Adviser
FOI and Privacy Section| Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
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6271 5849 |
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______________________________________________________________________
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______________________________________________________________________
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){kind=link}
OFFICIAL
Dear Trav S
Please find attached the decision in relation to your request under the
Freedom of Information Act 1982.
Yours sincerely
FOI Adviser
FOI and Privacy Section| Legal Policy Branch
Government Division | Department of the Prime Minister and Cabinet
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6271 5849
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______________________________________________________________________
IMPORTANT: This message, and any attachments to it, contains information
that is confidential and may also be the subject of legal professional or
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References
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Dear FOI,
Thank you for the update.
Fortunately the AGs Department had the information, thanks for looking.
Yours sincerely,
Trav S