Optus API mentions
Dear Office of the Australian Information Commissioner,
In similar vein to https://www.righttoknow.org.au/request/9...
Please provide a summary of how many times the string: "api.www.optus.com.au" or "http://api.www.http://optus.com.au" or "https://api.www.optus.com.au" are mentioned or cited across
all OAIC records and communications since January 2016
Yours faithfully,
Steven Roddis
Dear Office of the Australian Information Commissioner,
Correction:
please substitute "http://api.www.http://optus.com.au" with "http://api.www.optus.com.au"
Yours faithfully,
Steven Roddis
Our reference: FOIREQ22/00303
Dear Steven Roddis
Freedom of Information request
I refer to your request for access to documents made under the Freedom of
Information Act 1982 (Cth) (FOI Act).
You FOI request was received by the Office of the Australian Information
Commissioner (OAIC) on 25 September 2022. This means that a decision on
your FOI request is currently due on 25 October 2022.
Scope of your request
Your FOI request was made in the following terms:
In similar vein to
[1]https://www.righttoknow.org.au/request/9...
Please provide a summary of how many times the string:
"api.www.optus.com.au" or "[2]http://api.www.http://optus.com.au" or
"[3]https://api.www.optus.com.au" are mentioned or cited across all OAIC
records and communications since January 2016
You later clarified your request as follows:
please substitute "[4]http://api.www.http://optus.com.au" with
"[5]http://api.www.optus.com.au"
In order to process your request as efficiently as possible, I will
exclude duplicates and early parts of email streams that are captured in
later email streams from the scope of this request, unless you advise me
otherwise.
We will not identify you as the FOI applicant during any consultation
process, unless we seek your permission. However, documents that are
within the scope of your request that we may need to consult third parties
about may contain your personal information.
Timeframes for dealing with your request
Section 15 of the FOI Act requires the OAIC to process your request no
later than 30 days after the day we receive it. However, section 15(6) of
the FOI Act allows us a further 30 days in situations where we need to
consult with third parties about certain information, such as business
documents or documents affecting their personal privacy.
The current decision due date for your request 25 October 2022. We will
advise you if this timeframe is otherwise extended.
Disclosure Log
Documents released under the FOI Act may be published online on our
disclosure log, unless they contain personal or business information that
would be unreasonable to publish.
If you would like to discuss your FOI request, please contact me on my
contact details set out below.
Yours sincerely,
Llewellyn
[6]O A I C logo Llewellyn Horgan | Graduate
Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001 | oaic.gov.au
+61 2 9942 4234 | [7][email address]
Notice:
The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.
References
Visible links
1. https://www.righttoknow.org.au/request/9...
2. http://api.www.http/optus.com.au
3. https://api.www.optus.com.au/
4. http://api.www.http/optus.com.au
5. http://api.www.optus.com.au/
6. https://www.oaic.gov.au/
7. mailto:[email address]
FOIREQ22/00303
Dear Mr Roddis,
Please find attached our decision in the above matter.
Kind regards,
Llewellyn
[1]O A I C logo Llewellyn Horgan | Graduate
Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001 | oaic.gov.au
+61 2 9942 4234 | [2][email address]
Notice:
The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.
References
Visible links
1. https://www.oaic.gov.au/
2. mailto:[email address]
Dear Office of the Australian Information Commissioner,
Please pass this on to the person who conducts Freedom of Information reviews.
I am writing to request an internal review of Office of the Australian Information Commissioner's handling of my FOI request 'Optus API mentions'.
Specifically emails were not searched because OAIC determined in their response to my FOI request:
"It is not possible to do a global search of OAIC email accounts since 2016 to the date of
your request. Each individual officer would need to conduct a search of their
individual email accounts. Each officer who left the OAIC would require engagement
with OAIC’s ICT provider to conduct the search. "
"To create a document with the information you have requested would require a staff
member to manually review every email sent or received by the OAIC, and every document
created or received by the OAIC, since 2016 up until the date of your FOI request, and
manually record the frequency of the occurrences of the terms contained in your request in a
new document."
I posit that all reasonable steps were not taken to find the documents requested because:
The implication of what was stated above is that OAIC cannot view their emails without the cooperation of "individual officer would need to conduct a search of their
individual email accounts".
Which would mean OAIC would have no reasonable eDiscovery system in place for email.
In my opinion searching OAIC's email corpus has been wrongly determined to be a manual process.
A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.righttoknow.org.au/request/o...
Yours faithfully,
Steven Roddis
Dear Mr Roddis,
I refer to your email of 26 October 2022.
We acknowledge receipt of your application for internal review of the OAIC's FOI decision FOIREQ22/00303 dated 25 October 2022.
Section 54C of the Freedom of Information Act 1982 (Cth) requires this office to make a fresh decision within 30 days after the day we received your application.
Because we received your application on 26 October 2022, we must make a fresh decision by 25 November 2022.
Your application will be allocated to a review officer with no previous involvement with the earlier decision.
If you have any questions, please contact me at the details provided below.
Kind regards,
Llewellyn
Llewellyn Horgan | Graduate
Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001 | oaic.gov.au
+61 2 9942 4234 | [email address]
Notice:
The information contained in this email message and any attached files may be confidential information, and may also be the subject of legal professional privilege. If you are not the intended recipient any use, disclosure or copying of this email is unauthorised. If you received this email in error, please notify the sender by contacting the department's switchboard on 1300 488 064 during business hours (8:30am - 5pm Local time) and delete all copies of this transmission together with any attachments.
Dear Mr Roddis
Please find attached your internal review decision.
Kind regards
Emma.
Emma Liddle | Director, Legal
Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001 | oaic.gov.au
+61 2 9942 4153 | +61 438 646 140 | [email address]