UNCLASSIFIED

FOI/2015/242

Dear Mr Cole

Thank you for your email dated 8 December 2015 received by the Department
of the Prime Minister and Cabinet (the Department), in which you made a
request to the Department under the Freedom of Information Act 1982 (the
FOI Act) in the following terms:

1.The list of the Prime Minister's delegation to the November 2015
commonwealth summit in Malta and the climate summit in Paris including
staff from the department of the Prime Minister and Cabinet & the Prime
Minister's office.

2. name of Paris hotel stayed in by the Prime Minister's delegation.

3.The list of the Prime Minister's November 2015 delegation to Indonesia,
Turkey, Germany, Philippines & Malaysia including staff from the
department of the Prime Minister and Cabinet & the Prime Minister's
office.

Timeframe for receiving your decision

We received your request on 8 December 2015 and the 30 day statutory
period for processing your request commenced from the day after that date.
You should therefore expect a decision from us by Thursday 7 January 2016.
The period of 30 days may be extended in certain circumstances.

The Department of the Prime Minister and Cabinet will be closed during its
annual shutdown period from close of business 24 December 2015 through to
3 January 2016—the Department will re-open for normal business on 4
January 2016.  In some instances this may affect the Department’s ability
to respond within statutory timeframes.  If this is the case for your
request an extension of time may be requested, however we will endeavour
to notify you of the decision prior to the extended date.

Charges

Agencies may decide that an applicant is liable to pay a charge in respect
of a request for access to documents. If the Department decides that you
are liable to pay a charge, we will send you a preliminary assessment of
the charge as soon as possible.

Publication of documents

Please note that information released under the FOI Act may later be
published online on our disclosure log at
[1]http://www.dpmc.gov.au/pmc/accountabilit...,
subject to certain exceptions. If you think you might wish to raise any
objections to the publication of any of the information which may be
released to you please contact us by email at [2][DPMC request email].  If you
do wish to object to the publication of information, you would need to
provide supporting reasons.

Exclusion of officers’ names and contact details

For documents that fall within scope of the request, it is the
Department’s policy to withhold:

·         any person’s signature;

·         the names and contact details of Australian Public Service
officers not in the Senior Executive Service (SES);

·         the mobile or direct numbers of SES officers;

·         the names and contact details of Ministerial staff at a level
below Chief of Staff.

The names and other details of SES officers will not be withheld unless
there is some reason for that information to be exempt from release. If
you require signatures, the names and contact details of non-SES officers
or Ministerial staff below the level of Chief of Staff, or the mobile or
direct numbers of SES officers please let us know at [3][DPMC request email] so
the decision-maker may consider; otherwise we will take it that you agree
to that information being excluded from the scope of your request (that
is, the information will be treated as irrelevant and redacted from any
documents for release).

We will write again when the Department has more information.  Further
information on FOI processing can be found at the website of the Office of
the Australian Information Commissioner at
[4]http://www.oaic.gov.au/foi-portal/about_....

Regards

FOI Administration Officer/Adviser

Access and Administrative Review | Honours, Symbols and Legal Policy
Branch

Government Division | Department of the Prime Minister and Cabinet

p. +61 2 6271 5849

e. | [5][DPMC request email] | [6]www.dpmc.gov.au

PO Box 6500 CANBERRA ACT 2600

Please note that the Department of the Prime Minister and Cabinet will be
closed during its annual shutdown period from close of business 24
December 2015 through to 3 January 2016—the Department will re-open for
normal business from 4 January 2016.

show quoted sections

References

Visible links
1. http://www.dpmc.gov.au/pmc/accountabilit...
2. mailto:[DPMC request email]
3. mailto:[DPMC request email]
4. http://www.oaic.gov.au/foi-portal/about_...
5. mailto:[DPMC request email]
6. http://www.dpmc.gov.au/

UNCLASSIFIED

Dear Mr Cole

I’m writing in relation to your FOI request with the Department of the
Prime Minister and Cabinet—reference FOI/2015/242.

Request for extension of time

The due date for a decision on your request is Thursday 7 January 2016. 
Regrettably, this coincides with the Department’s end of year shutdown
period and the Department will not be in a position to finalise the
decision on the FOI request before the due date due to various staff
members’ leave. Accordingly, we are seeking your consent to a 30 day
extension of time to the processing period, in accordance with section
15AA of the FOI Act. We will endeavour to notify you of the decision prior
to this extended date.

We kindly request you confirm your consent to the extension by way of
return email. If you are not inclined to agree to an extension of time, we
ask that you let us know as soon as possible so the decision-maker may
consider seeking an extension of time from the Office of the Australian
Information Commissioner, in accordance with section 15AB of the FOI Act.

Kind regards

FOI Administration Officer/Adviser

Access and Administrative Review | Honours, Symbols and Legal Policy
Branch

Government Division | Department of the Prime Minister and Cabinet

p. +61 2 6271 5849

e. | [1][DPMC request email] | [2]www.dpmc.gov.au

PO Box 6500 CANBERRA ACT 2600

Please note that the Department of the Prime Minister and Cabinet will be
closed during its annual shutdown period from close of business 24
December 2015 through to 3 January 2016—the Department will re-open for
normal business from 4 January 2016.

.

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.dpmc.gov.au/

Please Note that the Department of the Prime Minister and Cabinet will be
closed during it's annual shutdown period from close of business 24
December through to 4 January.

show quoted sections

UNCLASSIFIED

Dear Mr Cole

Thank you for your email dated 8 December 2015 received by the Department
of the Prime Minister and Cabinet (the Department), in which you made a
request to the Department under the Freedom of Information Act 1982 (the
FOI Act) in the following terms:

1.The list of the Prime Minister's delegation to the November 2015
commonwealth summit in Malta and the climate summit in Paris including
staff from the department of the Prime Minister and Cabinet & the Prime
Minister's office.

2. name of Paris hotel stayed in by the Prime Minister's delegation.

3.The list of the Prime Minister's November 2015 delegation to Indonesia,
Turkey, Germany, Philippines & Malaysia including staff from the
department of the Prime Minister and Cabinet & the Prime Minister's
office.

Request for scope revision

In relation to the second part of your FOI request for the ‘name of Paris
hotel stayed in by the Prime Minister's delegation’, the decision-maker
considers that a large number of documents would be captured and
processing that part of your request may amount to a substantial and
unreasonable division of the Department’s resources. Accordingly, the
decision- maker seeks your agreement to revise the scope of the second
part of your request to:

‘A summary document, created by the Department of the Prime Minister and
Cabinet, that provides the name of the Paris hotel which provided
accommodation for the Prime Minister’s delegation in Paris’.

We kindly seek your agreement to revise the scope of the second part of
your request to the above terms by next Monday 25 January 2016.

Regards

FOI Administration Officer/Adviser

Access and Administrative Review | Honours, Symbols and Legal Policy
Branch

Government Division | Department of the Prime Minister and Cabinet

p. +61 2 6271 5849

e. | [1][DPMC request email] | [2]www.dpmc.gov.au

PO Box 6500 CANBERRA ACT 2600

.

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.dpmc.gov.au/

UNCLASSIFIED

Dear Mr Cole,

Please see attached a preliminary estimate of charges notice in relation
to your FOI request with the Department of the Prime Minister and Cabinet
– reference: FOI/2015/242.

Regards

FOI Administration Officer/Adviser

Access and Administrative Review | Honours, Symbols and Legal Policy
Branch

Government Division | Department of the Prime Minister and Cabinet

p. +61 2 6271 5849

e. | [1][DPMC request email] | [2]www.dpmc.gov.au

PO Box 6500 CANBERRA ACT 2600

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.dpmc.gov.au/

UNCLASSIFIED

Dear Mr Cole,

Please see attached correspondence in relation to your FOI request with
the Department of the Prime Minister and Cabinet – reference:
FOI/2015/242.

Regards

FOI Administration Officer/Adviser

Access and Administrative Review | Honours, Symbols and Legal Policy
Branch

Government Division | Department of the Prime Minister and Cabinet

p. +61 2 6271 5849

e. | [1][DPMC request email] | [2]www.dpmc.gov.au

PO Box 6500 CANBERRA ACT 2600

.

show quoted sections

References

Visible links
1. mailto:[DPMC request email]
2. http://www.dpmc.gov.au/