Your email has been received by the Office of Australian Information
Commissioner.

 

FOI requests to the OAIC

 

Please note that this email address is only used for making requests to
obtain access to a document held by the OAIC pursuant to the Freedom of
Information Act 1982 (Cth) (FOI Act). We will only action and respond to
emails making FOI requests to the OAIC. For information on how to make an
FOI request to the OAIC, and to ensure that your request complies with the
requirements of the FOI Act, please refer to the FOI page on the OAIC’s
website at:
[1]https://www.oaic.gov.au/about-us/access-...
Once your request has been assessed by the OAIC, and registered on our
system, a separate acknowledgement email will be sent to you with a
reference number.

 

The OAIC does not hold all documents of other Commonwealth government
agencies, other state government agencies, or private organisations.

 

Accordingly:

1)      if you are seeking to access documents of a particular
Commonwealth agency, you will need to make your request directly to the
relevant agency. For example, if you are requesting a copy of your visa
records, please make an FOI request and send it to the Department of Home
Affairs.

2)      if you are seeking to access documents of a state or local
government agency, as each Australian state and territory also have
separate FOI legislation that governs information held by state government
agencies, please contact the relevant agency as to how to make an
application to access the documents. For example, if you are seeking
access to police report from NSW Police Force, it is governed by the
Government Information (Public Access) Act 2009 (NSW) (GIPA Act), and you
will need to contact NSW police to find out how to make a GIPA application
for the police report.

3)      if you are seeking to access documents of a private organization,
which the FOI Act does not apply to, please contact the organization
directly to find out how to access the documents you are seeking. For
example, if you are seeking to access to hospital records or your medical
centre records, please contact these organisations directly. 

 

Enquiries and other matters

 

If your email relates to any of the following, please utilise our online
forms instead, which are available at
[2]https://www.oaic.gov.au/about-us/contact...

-               Enquiry

-               Privacy  Complaint

-               Notifiable Data Breach

-               Consumer Data Right Complaint

-               FOI Complaint

-               Freedom of Information Review

-               Agency FOI Extension of Time Requests

-               Speech requests.

Notice:

The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.

References

Visible links
1. https://www.oaic.gov.au/about-us/access-...
2. https://www.oaic.gov.au/about-us/contact...

Our reference: FOIREQ24/00602

 

Dear Glenn

 

Freedom of Information request

 

I refer to your request for access to documents made under the Freedom of
Information Act 1982 (Cth) (FOI Act).

 

You FOI request was received by the Office of the Australian Information
Commissioner (OAIC) on 19 November 2024. This means that a decision on
your FOI request is currently due on 19 December 2024.

 

Scope of your request

Your FOI request was made in the following terms:

 

‘…access to the Style Guides/Brand Guides/Writing Guides currently used
for the Office of the Australian Information Commissioner.’

 

To process your request as efficiently as possible, we will exclude
duplicates and early parts of email streams that are captured in later
email streams from the scope of this request, unless you advise me
otherwise.

 

We will not identify you as the FOI applicant during any consultation
process, unless we seek your permission. However, documents that are
within the scope of your request that we may need to consult third parties
about, may contain your personal information.

 

Potential documents which may fall within the scope of your request

 

Upon receipt of your request we have conducted preliminary enquiries to
determine what documents the OAIC may hold, which may fall within the
scope of your request.

 

We have located two documents which the OAIC use when drafting and
publishing documents:

 

1.            OAIC Style Guide – reviewed in June 2022 – 99 page
document.  The Style Guide is generally based on the Australian Government
digital Style Manual and includes format, writing and structure, style
rules and conventions and language word choice used by the OAIC.

2.            OAIC Brand Guidelines – January 2021 -  25 page document. 
The guidelines which outlines the principles and elements of the OAIC
corporate identity and includes information about use of the OAIC logo,
colours, brand and graphic elements.

 

Seeking your clarification on documents to conduct searches

Would you please confirm if you are happy for the OAIC to interpret the
scope of your request to seeking access to these two documents? If we do
not hear from you by COB 13 December 2024, we will assume you do not
object to this proposed scope and will proceed with your FOI decision on
this basis.

 

Timeframes for dealing with your request

 

Section 15 of the FOI Act requires the OAIC to process your request no
later than 30 days after the day we receive it. However, section 15(6) of
the FOI Act allows us a further 30 days in situations where we need to
consult with third parties about certain information, such as business
documents or documents affecting their personal privacy.

 

The current decision due date for your request is 19 December 2024,
however as the decision due date falls on a public holiday, the final date
to notify the decision will be 27 December 2024.  We will advise you if
this timeframe is otherwise extended.

 

Disclosure Log

 

Documents released under the FOI Act may be published online on our
disclosure log, unless they contain personal or business information that
would be unreasonable to publish.

 

If you would like to discuss your FOI request, please contact me on the
contact details set out below.  I look forward to hearing from you by COB
13 December 2024, regarding the documents identified above.

 

Yours sincerely

 

[1]O A I C logo   Karen Tulloch | Assistant Director

Office of the Australian Information Commissioner

GPO Box 5288 Sydney NSW 2001  |  [2]oaic.gov.au

E: [3][email address]  

 

The OAIC acknowledges Traditional Custodians of Country across Australia
and their continuing connection to land, waters and communities. We pay
our respect to First Nations people, cultures and Elders past and present.

 

show quoted sections

Dear Glenn Hamiltonshire

 

Please find attached a copy of our decision and documents in relation to
your FOI request.

 

Kind regards

[1]O A I C logo   Karen Tulloch | Assistant Director

Governance, Risk and Compliance (FOI)

Office of the Australian Information Commissioner

GPO Box 5288 Sydney NSW 2001  |  [2]oaic.gov.au

E: [3][email address]  

 

The OAIC acknowledges Traditional Custodians of Country across Australia
and their continuing connection to land, waters and communities. We pay
our respect to First Nations people, cultures and Elders past and present.

 

Notice:

The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.

References

Visible links
1. https://www.oaic.gov.au/
2. https://aus01.safelinks.protection.outlo...
3. mailto:[email address]