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IMPORTANT INFORMATION

Your email has been received by the Department of Home Affairs Freedom of
Information (FOI) Section.

The FOI section only responds to valid FOI requests and other matters
relating to the Freedom of Information Act 1982 (the FOI Act).  Visit the
FOI Information on our Website for more information on what [1]information
can be accessed under the FOI Act 1982.

What is a valid FOI request?

A valid FOI request may be for:

- documents you previously provided to the Department as part of a visa
application

- a copy of a decision record made by the Department

- statistical information held by the Department

- papers or briefings the Department prepared.

If your email is a valid FOI request, the Department will contact you
shortly to acknowledge your request.

A valid FOI request must:

o Be in writing and state the request is for consideration under the FOI
Act.
o Have enough information for us to be able to identify the documents
you are seeking.
o Provide a physical or electronic address where we can send our
decision.

Do not send duplicate emails as this may cause longer delays in processing
times.

What is an invalid FOI request?

Invalid FOI requests may include:

- Making a visa application

- Seeking evidence of your Australian Citizenship

- Seeking information about traveling to or departing Australia.

If your email is not specific an FOI request or FOI related matter, the
FOI section will not respond.

What happens next?

Once we receive and have registered your FOI request, we will send you an
acknowledgment letter by email. Read the acknowledgment letter carefully
for further instructions.

FOI requests are generally processed in the order they are received.

We will contact you as soon as the Department has assessed your request
under the FOI Act.

We’re responding to a large volume of requests

Due to the current high volume of requests, we will not provide progress
up-dates on current FOI requests.  This is to ensure we are able to
process as many requests as possible, including yours.

If processing your request is going to take us a lot of time and because
it is large or unspecific, it may be refused.  

Still have a question or request?

If you still have a question, which has not been answered above, and which
is about the work of the Department, use our general enquiries web page

[2]https://immi.homeaffairs.gov.au/help-sup...

You may be able to resolve your enquiry faster using these other resources

We only action and respond to FOI requests that are valid under the
Freedom of Information Act 1982. You may be able to resolve your enquiry
faster by using these resources:

General information about travelling to Australia:

The Department of Home Affairs, “Entering Australia” site
[3]https://immi.homeaffairs.gov.au/entering...

·       For visa and our requirements for entry to Australia
[4]https://immi.homeaffairs.gov.au/visas/ge...

For a copy of your visa refusal or visa grant letter you should contact
the office where you lodged your visa application. 

·       To check your current visa details and conditions use the
Department’s Visa Entitlement Verification Online (VEVO) portal which can
be accessed [5]here

·       If you are experiencing technical difficulties in lodging your
visa application through ImmiAccount, submit your concerns through the
ImmiAccount Technical Support Form, which is accessible [6]here.

·       For evidence of your Australian Citizenship please refer [7]here.
The FOI Section does not process these requests.

·       For movement records or travel history complete the online
International Movement Records form [8]here. The FOI Section does not
process these requests.

·       To update your details, including your Passport details, you can
notify the Department [9]here. The FOI Section does not process these
requests.

We appreciate your feedback         

We appreciate your feedback to help improve our services.

If you would like to provide feedback to us please use our Compliments,
complaints and suggestions form.
[10]https://www.homeaffairs.gov.au/help-and-...

Thank you

Information updated 11 January 2022

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
The Department of Home Affairs and ABF respect your privacy and have
obligations under the Privacy Act 1988.  

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

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2. https://immi.homeaffairs.gov.au/help-sup...
3. https://immi.homeaffairs.gov.au/entering...
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5. https://immi.homeaffairs.gov.au/visas/al...
6. https://immi.homeaffairs.gov.au/help-sup...
7. https://immi.homeaffairs.gov.au/citizens...
8. https://immi.homeaffairs.gov.au/entering...
9. https://immi.homeaffairs.gov.au/change-i...
10. https://www.homeaffairs.gov.au/help-and-...

OFFICIAL: Sensitive
Personal-Privacy

In reply please quote:
FOI Request: FA 23/06/01261
File Number: FA23/06/01261

Dear Oliver Smith,

Acknowledgement of Freedom of Information Access request

This letter acknowledges that on 21 June 2023 the Department of Home Affairs (the Department) received your request to access documents held by the Department under the Freedom of Information Act 1982 (the FOI Act). This letter also provides important information about your request.

Scope of request
You have requested access to the following:
Please provide a list of Ministerial Submissions sent to the Andrew Giles during his appointment as the Minister for Immigration and Citizenship, including PDR No., subject and date sent to the office.

Your request has been allocated FOI request number FA 23/06/01261. Please include your FOI request number in all correspondence with the Freedom of Information Section.

Timeframe
The timeframe for processing a request is 30 days from the day we receive your request, as set out in the FOI Act.

Your review rights in relation to your request are available on the website of the Office of the Australian Information Commissioner.

Fees and Charges
Charges do not apply to requests from individuals seeking access to documents about themselves. However, a charge may apply to all other requests for access to documents.
Charges are based on the amount of time the Department spends on your request. Charges can range from $10 to over $1,000 depending on the complexity and scope of your request. The Office of the Australian Information Commissioner reported that across the public service, the average charge notified was $335.50 in 2020-21.
If a charge applies, you will be issued with a Notice of Charge that explains the charge and your options.
Detailed information about FOI charges that may apply to your FOI request is available on the Department’s website.

We do not provide personal details of staff
The Department’s practice is to exclude the personal details of staff not in the Senior Executive Service (SES), as well as the direct contact details of SES staff, contained in documents that fall within scope of an FOI request. If you require personal details of non-SES officers, or direct contact details of SES staff, please inform us so the decision maker may consider your request. Otherwise we will take it that you agree to that information being excluded from the scope of your request. However names of staff that have previously been released in departmental correspondence may be disclosed.

We do not provide duplicated documents
If the FOI decision-maker deems a document to be a duplicate, they will not assess those pages as part of your FOI request. This means that if a there is a decision to release the document to you, you will receive only one copy, even if multiple copies of that document exist.

Publication of document
Released documents you request may be published to our website
Where documents are released to you in response to your request, the Department may be required to publish these documents on its website within 10 working days in accordance with section 11C of the FOI Act. Publication will not be required where the documents contain personal or business affairs information.

How to reduce or withdraw your request
Reducing the scope of your request can reduce the time and charges associated with processing your FOI request.
To reduce or withdraw your request, contact the FOI section at [Department of Home Affairs request email] and include your FOI request number.

Contacting the FOI Section
Should you wish to discuss your request you may contact the FOI Section at [Department of Home Affairs request email].

Kind regards,

FOI Officer - Geoff
Freedom of Information
Department of Home Affairs

E: [Department of Home Affairs request email]

Personal-Privacy
OFFICIAL: Sensitive

-----Original Message-----
From: Oliver Smith <[FOI #10397 email]>
Sent: 21 June 2023 4:26 PM
To: FOI <[Department of Home Affairs request email]>
Subject: CM: Freedom of Information request - Ministerial briefs

Dear Department of Home Affairs,

I seek documents under the Freedom of Information Act.

Please provide a list of Ministerial Submissions sent to the Andrew Giles during his appointment as the Minister for Immigration and Citizenship, including PDR No., subject and date sent to the office.

Yours faithfully,

Oliver Smith

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #10397 email]

Is [Department of Home Affairs request email] the wrong address for Freedom of Information requests to Department of Home Affairs? If so, please contact us using this form:
https://www.righttoknow.org.au/change_re...

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

Important Notice: The content of this email is intended only for use by the individual or entity to whom it is addressed. If you have received this email by mistake, please advise the sender and delete the message and attachments immediately. This email, including attachments, may contain confidential, sensitive, legally privileged and/or copyright information.

Any review, retransmission, dissemination or other use of this information by persons or entities other than the intended recipient is prohibited. The Department of Home Affairs and ABF respect your privacy and have obligations under the Privacy Act 1988.

Unsolicited commercial emails MUST NOT be sent to the originator of this email.

hide quoted sections

OFFICIAL

Good afternoon Mr Smith

I refer to your request received on 21 June 2023 for access to documents
under the FOI Act. 

The current due date for your request is 21 July 2023. 

In order for the Department to complete the decision making process in
relation to the documents that fall within the scope of your request, the
Department will require additional time to process your request.

The Department holds a number of documents falling with the scope of your
request upon which it will be necessary for our agency to consult multiple
responsible business areas. In order to complete the process of that
consultation the Department will require additional time to process your
request.

The Department seeks your agreement under section 15AA of the FOI Act to
extend the timeframe for the processing of your request by 30 days. This
would extend the due date for your request to Sunday 20 August 2023.
However, as this date falls on a non-working day, section 36(2) of the
Acts Interpretation Act 1901 provides that the latest date the Department
may issue a decision would be the next working day, which is Monday 21
August 2023.

It would assist the Department in managing its FOI caseload if you could
provide a response to this request by close of business, Friday 21 July
2023

If you wish to discuss this matter further, please do not hesitate to
contact me on the details below.

Regards

Vythees - Position Number: 60141911

Senior FOI Officer | Freedom of Information Section

FOI & Records Management Branch | Legal Grouop

Department of Home Affairs  | www.homeaffairs.gov.au

Email: [1][Department of Home Affairs request email]

[2]ADD2022 1589875 Acknowledgement of Country Signature Block Graphic 2022

OFFICIAL

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
The Department of Home Affairs and ABF respect your privacy and have
obligations under the Privacy Act 1988.  

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

Visible links
1. mailto:[Department of Home Affairs request email]

Our reference: RQ23/04585

Agency reference: FA23/06/01261

Oliver Smith

By email: [1][FOI #10397 email]

Extension of time application by the Department of Home Affairs

Dear Mr Smith,

I write to advise that on 24 August 2023 the Office of the Australian
Information Commissioner (the OAIC) received an application from the
Department of Home Affairs (the Department) for an extension of time, to
process your FOI request of 21 June 2023.

The Department has applied for further time to deal with your request
under s 15AC or of the Freedom of Information Act 1982 (Cth) because the
FOI Act deems that the Department has refused your request, as the initial
decision period for your request has ended and the Department has not
provided you with notice of a decision.

The Department has advised the OAIC that:

The Department has requested an extension to 21 September. A decision
maker at the OAIC will take any comments you may have to make into account
when deciding the application.

Please respond to this email by close of business 29 August 2023. If we do
not hear from you by this date, the decision maker at the OAIC will make a
decision on the basis of the information provided to the OAIC by the
Department.

You will be notified of the decision once the matter has been finalised.

Further information about extension of time requests may be found on our
website at [2]Extensions of time.

Contact

If you have any questions about this email, please contact me on 1300 363
992 or at [3][email address]. Please quote OAIC reference: RQ23/04585 in
all correspondence.

Kind regards,

[4][IMG]   Thomas Hanaee <he/him>

Assistant Review Adviser

Office of the Australian Information Commissioner

Sydney | GPO Box 5288 Sydney NSW 2001

P +1300 363 992    E [email address]
 
The OAIC acknowledges Traditional Custodians of Country across
Australia and their continuing connection to land, waters and
communities. We pay our respect to First Nations people, cultures
and Elders past and present.  

[5]Subscribe to Information Matters

Notice:

The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.

References

Visible links
1. mailto:[FOI #10397 email]
2. https://www.oaic.gov.au/freedom-of-infor...
3. mailto:[email address]
4. https://www.oaic.gov.au/
5. https://www.oaic.gov.au/engage-with-us/n...

Our reference: RQ23/04585

Agency reference: FA23/06/01261

Oliver Smith

By email: [1][FOI #10397 email]

Extension of time application by the Department of Home Affairs

Dear Mr Smith,

I write in regard to the below.

Please find attached a copy of the Department’s reasons for seeking an
extension of time as a jpeg file, as it is our understanding that the
in-email image will not appear.

Kind Regards,

[2][IMG]   Thomas Hanaee <he/him>

Assistant Review Adviser

Office of the Australian Information Commissioner

Sydney | GPO Box 5288 Sydney NSW 2001

P +1300 363 992    E [email address]
 
The OAIC acknowledges Traditional Custodians of Country across
Australia and their continuing connection to land, waters and
communities. We pay our respect to First Nations people, cultures
and Elders past and present.  

[3]Subscribe to Information Matters

From: OAIC - FOI DR
Sent: Friday, August 25, 2023 3:04 PM
To: [FOI #10397 email]
Subject: RQ23/04585 - Extension of time application by the Department of
Home Affairs

Our reference: RQ23/04585

Agency reference: FA23/06/01261

Oliver Smith

By email: [4][FOI #10397 email]

Extension of time application by the Department of Home Affairs

Dear Mr Smith,

I write to advise that on 24 August 2023 the Office of the Australian
Information Commissioner (the OAIC) received an application from the
Department of Home Affairs (the Department) for an extension of time, to
process your FOI request of 21 June 2023.

The Department has applied for further time to deal with your request
under s 15AC or of the Freedom of Information Act 1982 (Cth) because the
FOI Act deems that the Department has refused your request, as the initial
decision period for your request has ended and the Department has not
provided you with notice of a decision.

The Department has advised the OAIC that:

\

The Department has requested an extension to 21 September. A decision
maker at the OAIC will take any comments you may have to make into account
when deciding the application.

Please respond to this email by close of business 29 August 2023. If we do
not hear from you by this date, the decision maker at the OAIC will make a
decision on the basis of the information provided to the OAIC by the
Department.

You will be notified of the decision once the matter has been finalised.

Further information about extension of time requests may be found on our
website at [5]Extensions of time.

Contact

If you have any questions about this email, please contact me on 1300 363
992 or at [6][email address]. Please quote OAIC reference: RQ23/04585 in
all correspondence.

Kind regards,

[7][IMG]   Thomas Hanaee <he/him>

Assistant Review Adviser

Office of the Australian Information Commissioner

Sydney | GPO Box 5288 Sydney NSW 2001

P +1300 363 992    E [8][email address]
 
The OAIC acknowledges Traditional Custodians of Country across
Australia and their continuing connection to land, waters and
communities. We pay our respect to First Nations people,
cultures and Elders past and present.  

[9]Subscribe to Information Matters

Notice:

The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.

References

Visible links
1. mailto:[FOI #10397 email]
2. https://www.oaic.gov.au/
3. https://www.oaic.gov.au/engage-with-us/n...
4. mailto:[FOI #10397 email]
5. https://www.oaic.gov.au/freedom-of-infor...
6. mailto:[email address]
7. https://www.oaic.gov.au/
8. mailto:[email address]
9. https://www.oaic.gov.au/engage-with-us/n...

Our reference: RQ23/04585

Agency reference: FA23/06/01261

Mr Oliver Smith

Sent by email: [FOI #10397 email]

CC: [Department of Home Affairs request email]

FOI Extension of Time decision

Dear Mr Smith,

Please find attached an FOI Extension of time decision relating to your
FOI request with the Department of Home Affairs. A copy of this decision
has been provided to the Department today.

Kind regards,

Thomas Hanaee

[1][IMG] Assistant Review Adviser

Freedom of Information Branch

Office of the Australian Information
Commissioner

GPO Box 5218 Sydney NSW 2001 |
[2]oaic.gov.au

1300 363 992 | [3][email address]
[4][IMG] | [5][IMG] | [6][IMG] | [7]Subscribe to OAICnet newsletter

Notice:

The information contained in this email message and any attached files may
be confidential information, and may also be the subject of legal
professional privilege. If you are not the intended recipient any use,
disclosure or copying of this email is unauthorised. If you received this
email in error, please notify the sender by contacting the department's
switchboard on 1300 488 064 during business hours (8:30am - 5pm Canberra
time) and delete all copies of this transmission together with any
attachments.

References

Visible links
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2. http://www.oaic.gov.au/
3. mailto:[email address]
4. http://www.facebook.com/OAICgov
5. https://www.linkedin.com/company/office-...
6. https://twitter.com/OAICgov
7. https://www.oaic.gov.au/media-and-speech...

OFFICIAL

Dear Mr Smith

FOI request FA 23/06/01261

I refer to your FOI request received on 21 June 2023, seeking access to
the following:

“Please provide a list of Ministerial Submissions sent to the Andrew Giles
during his appointment as the Minister for Immigration and Citizenship,
including PDR No., subject and date sent to the office”.

The Department has made a decision on this request. Please find attached
the decision record and documents released under the FOI Act.

This request has now been closed.

Yours sincerely,

Anjani

Position No. 60165359

Authorised FOI Officer - Freedom of Information

FOI and Records Management Branch | Legal Group

Department of Home Affairs  | [1]www.homeaffairs.gov.au

Email [2][Department of Home Affairs request email]

OFFICIAL

Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately.  This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
 

Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited. 
The Department of Home Affairs, the ABF and the National Emergency
Management Agency respect your privacy and have obligations under the
Privacy Act 1988.  

Unsolicited commercial emails MUST NOT be sent to the originator of this
email.

References

Visible links
1. http://www.homeaffairs.gov.au/
2. mailto:[Department of Home Affairs request email]