Our Ref: 1506 - F1194

Dear Mr Maletsas

Re: Freedom of Information (FOI) Request

Thank you for your email dated 12 June 2015 in which you seek access under the Freedom of Information Act 1982 to:

“documents regarding correspondence between Former Foreign Minister Bob Carr and Uk Foreign Secretary William Hague between the 15th of January 2013 and the 31st of January 2013.”

Searches are now being undertaken in relevant areas of the Department for documents relevant to your request. I will contact you again once the searches have been completed.

Timeframe for receiving your decision:
We received your request on 12 June 2015 and the 30 day statutory period for processing your request commenced from the day after that date. You should therefore expect a decision from us by 13 July 2015. The period of 30 days may be extended in certain circumstances. We will advise you if there is any extension of time.

Scope of request:
If it emerges that the scope of your request is unclear or is too large for processing, the Department will contact you to discuss re-scoping the request.

Exclusion of officers’ names and contact details:
It is the Department’s policy to withhold the names and contact details of officers not in the Senior Executive Service (SES) within the Department and other agencies contained within documents that fall within scope of the request. If you require the names and contact details of non-SES officers please let us know at [DFAT request email] so the decision-maker may consider; otherwise we will take it that you agree to that information being excluded from the scope of your request.

Charges:
Please note that the Department issues charges for processing FOI requests. We will advise you of these charges when we are in a position to estimate the resources required to process your request.

Timing of release:
As the subject matter of your request will require DFAT to upload any documents released to you to the Department’s FOI Disclosure Log, I take this opportunity to advise you that the Department’s policy is to upload released documents within one business day of your receipt of the documents.

Personal Information:
Your personal information has been collected by the Department as a result of your correspondence, and will be used in order to process your FOI request. Your personal information is protected by law, including the Privacy Act 1988. The Department’s privacy policy is available at dfat.gov.au/privacy.html and contains information about access to or correction of your personal information, and how you may complain about a breach of your privacy.
Please note that if we need to consult with other people regarding release of the documents you have requested, we may need to disclose your personal information. When we consult with other people about a request you have made, it may be apparent to those people that you have made a request, even if we do not disclose your identity. If you have concerns about the Department consulting with other people about your request, please let us know your concerns.

Should you require any further information, please do not hesitate to contact me on (02) 6261 1701, or by return email.

Please note a copy of this email has been sent to Ms Shaanti Sekhon, A/g Director, Freedom of Information and Privacy Law Section, for her information.

Yours sincerely

FOI Team

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Dear Mr Maletsas,

The department is progressing your application under FOI for;

"documents regarding correspondence between Former Foreign Minister Bob Carr and Uk Foreign Secretary William Hague between the 15th of January 2013 and the 31st of January 2013"

To ensure we are capturing the correct documents, could you please clarify what it is you are seeking when using the term "documents regarding correspondence"

I am happy to discuss

Lindy Judge

Assistant Director– FOI and Privacy Law Section
Department of Foreign Affairs and Trade
____________________________________________________________________

Corporate Legal Branch    E | [email address]
Legal  Division                     T | +61 2 6261 1701

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Dear Mr Maletsas,
Can you advise if the attached publically available document is the one you seek?

https://www.gov.uk/government/uploads/sy...

regards,

Lindy Judge

Assistant Director– FOI and Privacy Law Section
Department of Foreign Affairs and Trade
____________________________________________________________________

Corporate Legal Branch    E | [email address]
Legal  Division                     T | +61 2 6261 1701

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Dear Mr Maletsas,
Could you please provide a response to the below question. The Department is unable to proceed with your request as it is formed as does not fulfil the requirements of s 15(2) of the Act.

Regards,

Lindy Judge

Assistant Director– FOI and Privacy Law Section Department of Foreign Affairs and Trade ____________________________________________________________________

Corporate Legal Branch    E | [email address] Legal  Division                     T | +61 2 6261 1701

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Dear Mr Maletsas,
The Department has not received a response to request for clarification on the 23 June 2015 and the 7 July 2015. As a result your request is now deemed withdrawn.

Regards,

Lindy Judge

Assistant Director– FOI and Privacy Law Section Department of Foreign Affairs and Trade ____________________________________________________________________

Corporate Legal Branch    E | [email address] Legal  Division                     T | +61 2 6261 1701

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