Department correspondence relating to English Language testing
Dear Department of Home Affairs,
I write to request all of the Department's correspondence and communications with English Language test providers, dated from 2021 onwards.
Yours faithfully,
D. A.
** This is an automated response. Please do not reply to this email **
IMPORTANT INFORMATION
Your email has been received by the Department of Home Affairs Freedom of
Information (FOI) Section.
The FOI section only responds to valid FOI requests and other matters
relating to the Freedom of Information Act 1982 (the FOI Act). Visit the
FOI Information on our Website for more information on what [1]information
can be accessed under the FOI Act 1982.
What is a valid FOI request?
A valid FOI request may be for:
- documents you previously provided to the Department as part of a visa
application
- a copy of a decision record made by the Department
- statistical information held by the Department
- papers or briefings the Department prepared.
If your email is a valid FOI request, the Department will contact you
shortly to acknowledge your request.
A valid FOI request must:
o Be in writing and state the request is for consideration under the FOI
Act.
o Have enough information for us to be able to identify the documents
you are seeking.
o Provide a physical or electronic address where we can send our
decision.
Do not send duplicate emails as this may cause longer delays in processing
times.
What is an invalid FOI request?
Invalid FOI requests may include:
- Making a visa application
- Seeking evidence of your Australian Citizenship
- Seeking information about traveling to or departing Australia.
If your email is not specific an FOI request or FOI related matter, the
FOI section will not respond.
What happens next?
Once we receive and have registered your FOI request, we will send you an
acknowledgment letter by email. Read the acknowledgment letter carefully
for further instructions.
FOI requests are generally processed in the order they are received.
We will contact you as soon as the Department has assessed your request
under the FOI Act.
We’re responding to a large volume of requests
Due to the current high volume of requests, we will not provide progress
up-dates on current FOI requests. This is to ensure we are able to
process as many requests as possible, including yours.
If processing your request is going to take us a lot of time and because
it is large or unspecific, it may be refused.
Still have a question or request?
If you still have a question, which has not been answered above, and which
is about the work of the Department, use our general enquiries web page
[2]https://immi.homeaffairs.gov.au/help-sup...
You may be able to resolve your enquiry faster using these other resources
We only action and respond to FOI requests that are valid under the
Freedom of Information Act 1982. You may be able to resolve your enquiry
faster by using these resources:
General information about travelling to Australia:
The Department of Home Affairs, “Entering Australia” site
[3]https://immi.homeaffairs.gov.au/entering...
· For visa and our requirements for entry to Australia
[4]https://immi.homeaffairs.gov.au/visas/ge...
For a copy of your visa refusal or visa grant letter you should contact
the office where you lodged your visa application.
· To check your current visa details and conditions use the
Department’s Visa Entitlement Verification Online (VEVO) portal which can
be accessed [5]here
· If you are experiencing technical difficulties in lodging your
visa application through ImmiAccount, submit your concerns through the
ImmiAccount Technical Support Form, which is accessible [6]here.
· For evidence of your Australian Citizenship please refer [7]here.
The FOI Section does not process these requests.
· For movement records or travel history complete the online
International Movement Records form [8]here. The FOI Section does not
process these requests.
· To update your details, including your Passport details, you can
notify the Department [9]here. The FOI Section does not process these
requests.
We appreciate your feedback
We appreciate your feedback to help improve our services.
If you would like to provide feedback to us please use our Compliments,
complaints and suggestions form.
[10]https://www.homeaffairs.gov.au/help-and-...
Thank you
Information updated 11 January 2022
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
The Department of Home Affairs and ABF respect your privacy and have
obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. https://www.homeaffairs.gov.au/access-an...
2. https://immi.homeaffairs.gov.au/help-sup...
3. https://immi.homeaffairs.gov.au/entering...
4. https://immi.homeaffairs.gov.au/visas/ge...
5. https://immi.homeaffairs.gov.au/visas/al...
6. https://immi.homeaffairs.gov.au/help-sup...
7. https://immi.homeaffairs.gov.au/citizens...
8. https://immi.homeaffairs.gov.au/entering...
9. https://immi.homeaffairs.gov.au/change-i...
10. https://www.homeaffairs.gov.au/help-and-...
OFFICIAL: Sensitive
Personal-Privacy
27 March 2023
D. A.
BY EMAIL: [FOI #10091 email]
In reply please quote:
FOI Request: FA 23/03/01508
File Number: FA23/03/01508
Dear D. A.
I refer to your email dated 23 March 2023, in which you requested access to documents held by the Department of Home Affairs (the Department) under the Freedom of Information Act 1982 (the FOI Act).
You have requested access to the following:
I write to request all of the Department's correspondence and communications with English Language test providers, dated from 2021 onwards.
Intention to refuse request
I am writing to tell you that I intend to refuse your request on the basis that a practical refusal reason exists. However, before I make a final decision to do this, you have an opportunity to revise your request to remove the practical refusal reason. This is called a ‘request consultation process’. You have 14 days to respond to this notice in one of the ways set out below.
Power to refuse request
Section 24 of the FOI Act provides that if the Department is satisfied that a practical refusal reason exists in relation to a request, the Department must undertake a consultation process with you, and if, after that consultation process, the Department remains satisfied that the practical refusal reason still exists, the Department may refuse to give you access to the documents subject to the request.
Practical refusal
A practical refusal reason exists under section 24AA of the FOI Act if either (or both) of the following applies:
(1)(a)(i) the work involved in the processing of the request would substantially and unreasonably divert the resources of the Department from its other operations
(1)(b) the request does not satisfy the requirement in section 15(2)(b) of the FOI Act, which requires you to provide such information concerning the document you are seeking access to, to enable the Department to be able to identify it.
I consider that the request does not satisfy the requirements of section 15(2)(b) of the FOI Act, and accordingly that practical refusal reasons exist under section 24AA(1)(b) of the FOI Act.
Reasons for practical refusal
The Department has considered the scope of this request and its capacity to conduct searches of relevance based on the current scope. The Freedom of Information Act 1982 provides a right to obtain access to “a document of an agency”. It is my preliminary view that your request, in its current form, does not satisfy the requirement in section 15(2)(b) of the FOI Act and is therefore not valid.
A request for “all of the Department's correspondence and communications” is too broad to identify relevant business areas of the Department and/or conduct effective searches. FOI and the relevant business area require your assistance to narrow down the scope of your request due to its broad nature and the amount of Departmental resources involved in processing this request.
It would assist the Department with searches if you could;
• specify the type of documents requested, and/or
• reduce the type of documents requested.
In consideration of the above, I am satisfied that the Department is currently unable to identify documents of relevance based on the information provided in scope. I consider that this would result in the decision maker being unable to certify that all relevant documents have been provided and considered in the assessment of this request and that a practical refusal reason exists in relation to this request.
As such, I am satisfied that your request is not valid and a practical refusal reason exists in this request.
Request Consultation Process
To enable the Department to consider your request for access under the FOI Act, the Department will require sufficient information concerning the specific existing documents you are seeking access to, so as to enable the Department to identify those documents.
You now have an opportunity to revise your request to enable it to proceed.
Your request is currently not a valid request for the purposes of section 15(2)(b) of the FOI Act. As part of this practical refusal consultation, you have 14 days to do one of the following:
• withdraw your request;
• make a revised request;
• indicate that you do not wish to revise your request.
If you do not do one of the three things listed above during the consultation period (14 days) or you do not consult the contact person listed below during this period, the Department will take no further action with your request.
Contact
Should you wish to revise your request or have any questions in relation to this process, please do not hesitate to contact [Department of Home Affairs request email].
Kind regards
FOI Officer - Jade
Freedom of Information
Department of Home Affairs
E: [Department of Home Affairs request email]
Personal-Privacy
OFFICIAL: Sensitive
Dear FOI,
I write to narrow the scope of my request. I am requesting the Department's correspondence and communications with:
* the British Council, IELTS, and IDP (co-developers of the IELTS)
* Educational Testing Services (developers of TOEFL iBT)
* Cambridge English (developers of the Cambridge English: Advanced test)
* Pearson (developers of the Pearson Test of English Academic)
* Occupational English Test
These are the English language testing providers listed under Regulation 5.17 of the Migration Regulations 1994.
I note that similar requests for correspondence between a Department and individuals have previously been granted under FOI:
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/9...
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/c... - which includes an unsuccessful attempt to argue that searches of email inboxes represents an excessive strain on Departmental resources
If such request is again deemed too broad, please provide a suggested narrowed scope of documents within this request that would not be too broad.
Yours sincerely,
D. A.
** This is an automated response. Please do not reply to this email **
IMPORTANT INFORMATION
Your email has been received by the Department of Home Affairs Freedom of
Information (FOI) Section.
The FOI section only responds to valid FOI requests and other matters
relating to the Freedom of Information Act 1982 (the FOI Act). Visit the
FOI Information on our Website for more information on what [1]information
can be accessed under the FOI Act 1982.
What is a valid FOI request?
A valid FOI request may be for:
- documents you previously provided to the Department as part of a visa
application
- a copy of a decision record made by the Department
- statistical information held by the Department
- papers or briefings the Department prepared.
If your email is a valid FOI request, the Department will contact you
shortly to acknowledge your request.
A valid FOI request must:
o Be in writing and state the request is for consideration under the FOI
Act.
o Have enough information for us to be able to identify the documents
you are seeking.
o Provide a physical or electronic address where we can send our
decision.
Do not send duplicate emails as this may cause longer delays in processing
times.
What is an invalid FOI request?
Invalid FOI requests may include:
- Making a visa application
- Seeking evidence of your Australian Citizenship
- Seeking information about traveling to or departing Australia.
If your email is not specific an FOI request or FOI related matter, the
FOI section will not respond.
What happens next?
Once we receive and have registered your FOI request, we will send you an
acknowledgment letter by email. Read the acknowledgment letter carefully
for further instructions.
FOI requests are generally processed in the order they are received.
We will contact you as soon as the Department has assessed your request
under the FOI Act.
We’re responding to a large volume of requests
Due to the current high volume of requests, we will not provide progress
up-dates on current FOI requests. This is to ensure we are able to
process as many requests as possible, including yours.
If processing your request is going to take us a lot of time and because
it is large or unspecific, it may be refused.
Still have a question or request?
If you still have a question, which has not been answered above, and which
is about the work of the Department, use our general enquiries web page
[2]https://immi.homeaffairs.gov.au/help-sup...
You may be able to resolve your enquiry faster using these other resources
We only action and respond to FOI requests that are valid under the
Freedom of Information Act 1982. You may be able to resolve your enquiry
faster by using these resources:
General information about travelling to Australia:
The Department of Home Affairs, “Entering Australia” site
[3]https://immi.homeaffairs.gov.au/entering...
· For visa and our requirements for entry to Australia
[4]https://immi.homeaffairs.gov.au/visas/ge...
For a copy of your visa refusal or visa grant letter you should contact
the office where you lodged your visa application.
· To check your current visa details and conditions use the
Department’s Visa Entitlement Verification Online (VEVO) portal which can
be accessed [5]here
· If you are experiencing technical difficulties in lodging your
visa application through ImmiAccount, submit your concerns through the
ImmiAccount Technical Support Form, which is accessible [6]here.
· For evidence of your Australian Citizenship please refer [7]here.
The FOI Section does not process these requests.
· For movement records or travel history complete the online
International Movement Records form [8]here. The FOI Section does not
process these requests.
· To update your details, including your Passport details, you can
notify the Department [9]here. The FOI Section does not process these
requests.
We appreciate your feedback
We appreciate your feedback to help improve our services.
If you would like to provide feedback to us please use our Compliments,
complaints and suggestions form.
[10]https://www.homeaffairs.gov.au/help-and-...
Thank you
Information updated 11 January 2022
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
The Department of Home Affairs and ABF respect your privacy and have
obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. https://www.homeaffairs.gov.au/access-an...
2. https://immi.homeaffairs.gov.au/help-sup...
3. https://immi.homeaffairs.gov.au/entering...
4. https://immi.homeaffairs.gov.au/visas/ge...
5. https://immi.homeaffairs.gov.au/visas/al...
6. https://immi.homeaffairs.gov.au/help-sup...
7. https://immi.homeaffairs.gov.au/citizens...
8. https://immi.homeaffairs.gov.au/entering...
9. https://immi.homeaffairs.gov.au/change-i...
10. https://www.homeaffairs.gov.au/help-and-...
OFFICIAL: Sensitive
Personal-Privacy
In reply please quote:
FOI Request: FA 23/03/01508
File Number: FA23/03/01508
Dear D. A.
Thank you for your email.
Please confirm the timeframe of the documents, for example: dated from 1 January 2021 until 23 March 2023.
Kind regards
FOI Officer - Jade
Freedom of Information
Department of Home Affairs
E: [Department of Home Affairs request email]
Personal-Privacy
OFFICIAL: Sensitive
Dear FOI,
As you suggest, a date range from 1 Jan 2021 through the most recent present date will be solid. Thank you.
Yours sincerely,
D. A.
** This is an automated response. Please do not reply to this email **
IMPORTANT INFORMATION
Your email has been received by the Department of Home Affairs Freedom of
Information (FOI) Section.
The FOI section only responds to valid FOI requests and other matters
relating to the Freedom of Information Act 1982 (the FOI Act). Visit the
FOI Information on our Website for more information on what [1]information
can be accessed under the FOI Act 1982.
What is a valid FOI request?
A valid FOI request may be for:
- documents you previously provided to the Department as part of a visa
application
- a copy of a decision record made by the Department
- statistical information held by the Department
- papers or briefings the Department prepared.
If your email is a valid FOI request, the Department will contact you
shortly to acknowledge your request.
A valid FOI request must:
o Be in writing and state the request is for consideration under the FOI
Act.
o Have enough information for us to be able to identify the documents
you are seeking.
o Provide a physical or electronic address where we can send our
decision.
Do not send duplicate emails as this may cause longer delays in processing
times.
What is an invalid FOI request?
Invalid FOI requests may include:
- Making a visa application
- Seeking evidence of your Australian Citizenship
- Seeking information about traveling to or departing Australia.
If your email is not specific an FOI request or FOI related matter, the
FOI section will not respond.
What happens next?
Once we receive and have registered your FOI request, we will send you an
acknowledgment letter by email. Read the acknowledgment letter carefully
for further instructions.
FOI requests are generally processed in the order they are received.
We will contact you as soon as the Department has assessed your request
under the FOI Act.
We’re responding to a large volume of requests
Due to the current high volume of requests, we will not provide progress
up-dates on current FOI requests. This is to ensure we are able to
process as many requests as possible, including yours.
If processing your request is going to take us a lot of time and because
it is large or unspecific, it may be refused.
Still have a question or request?
If you still have a question, which has not been answered above, and which
is about the work of the Department, use our general enquiries web page
[2]https://immi.homeaffairs.gov.au/help-sup...
You may be able to resolve your enquiry faster using these other resources
We only action and respond to FOI requests that are valid under the
Freedom of Information Act 1982. You may be able to resolve your enquiry
faster by using these resources:
General information about travelling to Australia:
The Department of Home Affairs, “Entering Australia” site
[3]https://immi.homeaffairs.gov.au/entering...
· For visa and our requirements for entry to Australia
[4]https://immi.homeaffairs.gov.au/visas/ge...
For a copy of your visa refusal or visa grant letter you should contact
the office where you lodged your visa application.
· To check your current visa details and conditions use the
Department’s Visa Entitlement Verification Online (VEVO) portal which can
be accessed [5]here
· If you are experiencing technical difficulties in lodging your
visa application through ImmiAccount, submit your concerns through the
ImmiAccount Technical Support Form, which is accessible [6]here.
· For evidence of your Australian Citizenship please refer [7]here.
The FOI Section does not process these requests.
· For movement records or travel history complete the online
International Movement Records form [8]here. The FOI Section does not
process these requests.
· To update your details, including your Passport details, you can
notify the Department [9]here. The FOI Section does not process these
requests.
We appreciate your feedback
We appreciate your feedback to help improve our services.
If you would like to provide feedback to us please use our Compliments,
complaints and suggestions form.
[10]https://www.homeaffairs.gov.au/help-and-...
Thank you
Information updated 11 January 2022
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
The Department of Home Affairs and ABF respect your privacy and have
obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. https://www.homeaffairs.gov.au/access-an...
2. https://immi.homeaffairs.gov.au/help-sup...
3. https://immi.homeaffairs.gov.au/entering...
4. https://immi.homeaffairs.gov.au/visas/ge...
5. https://immi.homeaffairs.gov.au/visas/al...
6. https://immi.homeaffairs.gov.au/help-sup...
7. https://immi.homeaffairs.gov.au/citizens...
8. https://immi.homeaffairs.gov.au/entering...
9. https://immi.homeaffairs.gov.au/change-i...
10. https://www.homeaffairs.gov.au/help-and-...
OFFICIAL: Sensitive
Personal-Privacy
In reply please quote:
FOI Request: FA 23/03/01508
File Number: FA23/03/01508
Dear D. A.
Acknowledgement of Freedom of Information Access request
This letter acknowledges that on 23 March 2023 the Department of Home Affairs (the Department) received your request to access documents held by the Department under the Freedom of Information Act 1982 (the FOI Act). This letter also provides important information about your request.
Scope of request
On 23 March 2023 you requested access to the following:
I write to request all of the Department's correspondence and communications with English Language test providers, dated from 2021 onwards.
On 30 March 2023 you amended the scope of your request to:
I am requesting the Department's correspondence and communications with:
* the British Council, IELTS, and IDP (co-developers of the IELTS)
* Educational Testing Services (developers of TOEFL iBT)
* Cambridge English (developers of the Cambridge English: Advanced test)
* Pearson (developers of the Pearson Test of English Academic)
* Occupational English Test
These are the English language testing providers listed under Regulation 5.17 of the Migration Regulations 1994.
I note that similar requests for correspondence between a Department and individuals have previously been granted under FOI:
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/9...
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/c... - which includes an unsuccessful attempt to argue that searches of email inboxes represents an excessive strain on Departmental resources
a date range from 1 Jan 2021 through the most recent present date
Your request has been allocated FOI request number FA 23/03/01508. Please include your FOI request number in all correspondence with the Freedom of Information Section.
Timeframe
The timeframe for processing a request is 30 days from the day we receive your request, as set out in the FOI Act.
Your review rights in relation to your request are available on the website of the Office of the Australian Information Commissioner.
Fees and Charges
Charges do not apply to requests from individuals seeking access to documents about themselves. However, a charge may apply to all other requests for access to documents.
Charges are based on the amount of time the Department spends on your request. Charges can range from $10 to over $1,000 depending on the complexity and scope of your request. The Office of the Australian Information Commissioner reported that across the public service, the average charge notified was
$335.50 in 2020-21.
If a charge applies, you will be issued with a Notice of Charge that explains the charge and your options.
Detailed information about FOI charges that may apply to your FOI request is available on the Department’s website.
We do not provide personal details of staff
The Department’s practice is to exclude the personal details of staff not in the Senior Executive Service (SES), as well as the direct contact details of SES staff, contained in documents that fall within scope of an FOI request. If you require personal details of non-SES officers, or direct contact details of SES staff, please inform us so the decision maker may consider your request. Otherwise we will take it that you agree to that information being excluded from the scope of your request. However names of staff that have previously been released in departmental correspondence may be disclosed.
We do not provide duplicated documents
If the FOI decision-maker deems a document to be a duplicate, they will not assess those pages as part of your FOI request. This means that if a there is a decision to release the document to you, you will receive only one copy, even if multiple copies of that document exist.
Publication of document
Released documents you request may be published to our website
Where documents are released to you in response to your request, the Department may be required to publish these documents on its website within 10 working days in accordance with section 11C of the FOI Act. Publication will not be required where the documents contain personal or business affairs information.
How to reduce or withdraw your request
Reducing the scope of your request can reduce the time and charges associated with processing your FOI request.
To reduce or withdraw your request, contact the FOI section at [Department of Home Affairs request email] and include your FOI request number.
Contacting the FOI Section
Should you wish to discuss your request you may contact the FOI Section at [Department of Home Affairs request email].
Kind regards
FOI Officer - Jade
Freedom of Information
Department of Home Affairs
E: [Department of Home Affairs request email]
Personal-Privacy
OFFICIAL: Sensitive
OFFICIAL
Dear D. A.
FOI request FA 23/03/01508
I refer to your FOI request received on 23 March 2023, seeking access to
the following:
Original scope
I write to request all of the Department's correspondence and
communications with English Language test providers, dated from 2021
onwards.
Amended scope 30 March 2023
I am requesting the Department's correspondence and communications with:
* the British Council, IELTS, and IDP (co-developers of the IELTS)
* Educational Testing Services (developers of TOEFL iBT)
* Cambridge English (developers of the Cambridge English: Advanced test)
* Pearson (developers of the Pearson Test of English Academic)
* Occupational English Test
These are the English language testing providers listed under Regulation
5.17 of the Migration Regulations 1994.
I note that similar requests for correspondence between a Department and
individuals have previously been granted under FOI:
*
https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/c...
*
https://www.righttoknow.org.au/request/9...
* https://www.righttoknow.org.au/request/c...
* https://www.righttoknow.org.au/request/c...
- which includes an unsuccessful attempt to argue that searches of email
inboxes represents an excessive strain on Departmental resources
a date range from 1 Jan 2021 through the most recent present date
.
The Department has made a decision on this request. Please find attached
the decision record.
This request has now been closed.
Yours sincerely
[Signed electronically]
Vythees - Position Number: 60141911
Senior FOI Officer | Freedom of Information Section
FOI & Records Management Branch | Legal Grouop
Department of Home Affairs | www.homeaffairs.gov.au
Email: [1][Department of Home Affairs request email]
[2]ADD2022 1589875 Acknowledgement of Country Signature Block Graphic 2022
OFFICIAL
Important Notice: The content of this email is intended only for use by
the individual or entity to whom it is addressed. If you have received
this email by mistake, please advise the sender and delete the message and
attachments immediately. This email, including attachments, may contain
confidential, sensitive, legally privileged and/or copyright information.
Any review, retransmission, dissemination or other use of this information
by persons or entities other than the intended recipient is prohibited.
The Department of Home Affairs and ABF respect your privacy and have
obligations under the Privacy Act 1988.
Unsolicited commercial emails MUST NOT be sent to the originator of this
email.
References
Visible links
1. mailto:[Department of Home Affairs request email]