OFFICIAL
Ref: FOI 25/39
20 December 2024
By email:
xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx
Dear FOIBLES
Decision in relation to your Freedom of Information (FOI) Request –
FOI 25/39
I refer to your email of 30 November 2024 to the National Anti-Corruption
Commission (
the Commission) requesting access to documents under the
Freedom of Information Act 1982 (Cth) (
FOI Act).
I am an authorised decision maker under subsection 23(1) of the FOI Act. This
letter sets out my decision.
Scope of request
You requested documents possessed by the Commission as follows:
1. Any and all corruption prevention and education documents prepared by the NACC in
respect of recruitment and promotion in the Australian Public Service.
2. A copy of any and all final reports (be it an investigation report (as defined under the
NACC Act), a protected information report (as defined under the NACC Act), or
otherwise) into Operation Kingscliff.
On 11 December 2024, I wrote to you acknowledging receipt of your request.
On 16 December I wrote to you clarifying your request in relation to part 1 of
your application asking if you would accept the latest version of our standardized
training package as well as a list of venues where a version of this package has
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been delivered. You subsequently responded on 18 December, asking for the
first and last presentations as well as a list of the venues where the training has
been provided.
Summary of decision
I am satisfied all reasonable steps have been undertaken to find the documents
you have requested.
Searches were conducted in accordance with the information you provided and
included searching for the Final Report into Operation Kingscliff.
PART 1 – Education and Prevention Documents
Four documents have been identified as within scope of part 1 of your
application, comprising of three presentations (documents 1 to 3) and a list of
the venues where training was provided (document 4).
In relation to the presentations:
• Document 1 is the first presentation delivered by the Commission, to a
delegation from Palau, on 24 January 2024. We note that this
presentation refers to corruption relating to promotion, but in substance it
provides an overview of the Commission’s purpose and functions.
• Document 2 is a presentation delivered to the Department of Finance on
25 November 2024.
• Document 3 is a presentation delivered to the Council of Australasian
Tribunals on 11 October 2024. I have included this presentation to
illustrate how material is presented to different audiences. Document
3
also contains reference to Operation Kingscliff.
Please note that all the presentations cover several topics.
The attached list covers presentations given in 2024. Some presentations may
have been given in 2023, but a list of those presentations is unavailable.
The relevant slides related to recruitment and promotion are:
• Document 1- slide 18.
• Document 2 – slides 4 and 5.
• Document 3 - slides 27, 28 and 30.
Public interest test
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Of the factors favouring disclosure, I consider that the release of the material
identified for your request would promote the objects of the FOI Act, including
by informing debate on a matter of public importance.
I have identified no factors which weigh against these considerations.
Accordingly, access to the information requested is granted in full.
The schedule at
Attachment A identifies the documents released to you.
PART 2 – Operation Kingscliff
In relation to Part 2 of your request, I have asked relevant Commission staff
whether the documents requested are held by the Commission. I have been
informed that the report into Operation Kingscliff has not been finalised. I am
satisfied all reasonable steps have been undertaken to find the documents you
have requested and that the requested documents do not exist.
Accordingly, I have decided to refuse your request under sub-paragraph
24A(1)(b)(ii) of the FOI Act as the requested documents do not exist.
Review rights
If you are dissatisfied with my decision, you may seek a review of it. Your review
rights are outlined in
Attachment B.
Relevant provisions
I have outlined relevant provisions of the FOI Act at
Attachment C. A full
version of the FOI Act is available online.
Further information
If you have any questions or would like to discuss this decision, please respond
in one of the following ways:
Email
xxx@xxxx.xxx.xx
Post FOI Coordinator
National Anti-Corruption Commission
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GPO Box 605
CANBERRA ACT 2601
Phone (02) 6141 2300 (request to speak with an FOI Officer)
Yours sincerely
FOI Officer
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Attachment A – Schedule of documents
Docum
ent
Description of document
Decision
Exemptions
numbe
r
1.
Presentation to Attorney-General for Palau Released in full N/A
– 24 January 2024
2.
Presentation to the Department of Finance Released in full N/A
– 24 November 2024
3.
Presentation to the Council of Australasian Released in full N/A
Tribunals – 11 October 2024
4.
List of venues and audiences where
Released in full N/A
training has been delivered
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Attachment B: Review rights
You are entitled to:
• apply to the Commission for an internal review of the decision
• apply to the Information Commissioner for a review of the decision, and
• make a complaint to the Information Commissioner about the conduct of
an agency under the FOI Act.
If you intend to seek review, you are encouraged to apply for an internal review
first as this may be quicker than an Information Commissioner review. You would
still be able to subsequently seek an Information Commissioner review.
Internal review
Under section 54 of the FOI Act, you may apply to the Commission for an
internal review of this decision.
An application must be made in writing within 30 days of receiving this notice.
No particular form is required to apply although it will assist your case if you set
out your reasons for seeking a review.
If you intend to seek an internal review of this decision, please email your
application to
xxx@xxxx.xxx.xx.
Information Commissioner review
Under section 54L of the FOI Act, you may apply to the Information
Commissioner for a review of this decision.
An application for Information Commissioner review must be made in writing
within 60 days of receiving this notice.
If you apply for internal review, you will
have a right to apply to the Information Commissioner to review the decision
made on review within 60 days of receiving notice of that decision.
If you intend to seek an Information Commissioner review of this decision, you
can apply in one of the following ways:
•
Apply online to seek an Information Commissioner review of this decision
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• Email:
xxxxx@xxxx.xxx.xx
• Post: Director of FOI Dispute Resolution
GPO Box 5218
Sydney NSW 2001
• Fax: 02 9284 9666
Further information about Information Commissioner reviews is available.
Information Commissioner investigation of complaint
Under section 70 of the FOI Act, you may lodge a complaint with the Information
Commissioner about an action taken by an agency in the performance of
functions or exercise of powers under the FOI Act.
A complaint must be made in writing and identify the agency (and the
Commission, if your complaint relates to the conduct of a different agency).
The Information Commissioner has discretion within section 73 of the FOI Act to
investigate the complaint.
You can lodge a complaint in one of the following ways:
•
Lodge a complaint online
• Email:
xxxxx@xxxx.xxx.xx
• Post: Director of FOI Dispute Resolution
GPO Box 5218
Sydney NSW 2001
• Fax: 02 9284 9666
Further information about making an FOI complaint to the Information
Commissioner is available.
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Attachment C – Relevant FOI Act provisions
Making decisions under the FOI Act
9A Functions and powers under this Part
In performing a function, or exercising a power, under this Part, an agency must
have regard to:
(a) the objects of this Act (including all the matters set out in sections 3
and 3A); and
(b) guidelines issued by the Information Commissioner for the purposes of
this paragraph under section 93A.
3 Objects—general
(1) The objects of this Act are to give the Australian community access to
information held by the Government of the Commonwealth, by:
(a) agencies to publish the information; and
(b) providing for a right of access to documents.
(2) The Parliament intends, by these objects, to promote Australia’s
representative democracy by contributing towards the following:
(a) increasing public participation in Government processes, with a view to
promoting better-informed decision-making;
(b) increasing scrutiny, discussion, comment and review of the
Government’s activities.
(3) The Parliament also intends, by these objects, to increase recognition that
information held by the Government is to be managed for public purposes,
and is a national resource.
(4) The Parliament also intends that functions and powers given by this Act are
to be performed and exercised, as far as possible, to facilitate and promote
public access to information, promptly and at the lowest reasonable cost.
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93A Guidelines
(1) The Information Commissioner may, by instrument in writing, issue
guidelines for the purposes of this Act.
Note: For variation and revocation of the instrument, see
subsection 33(3) of the
Acts Interpretation Act 1901.
(2) For the purposes of the performance of a function, or the exercise of a
power, under this Act, regard must be had to any guidelines issued by the
Information Commissioner under this section including, but not limited to,
guidelines issued for the purposes of the fol owing provisions:
(a) paragraph 9A(b) (information publication scheme);
(b) 11B(5) (public interest factors);
(c) subsection 15(5A) (decisions on requests).
11 Right of access
(1) Subject to this Act, every person has a legally enforceable right to obtain
access in accordance with this Act to:
(a) a document of an agency, other than an exempt document; or
(b) official document of a Minister, other than an exempt document.
(2) Subject to this Act, a person’s right of access is not affected by:
(a) any reasons the person gives for seeking access; or
(b) the agency’s or Minister’s belief as to what are his or her reasons for
seeking access.
11A Access to documents on request
Scope
(1) This section applies if:
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(a) a request is made by a person, in accordance with subsection 15(2), to
an agency or Minister for access to:
(i) a document of the agency; or
(ii) an official document of the Minister; and
(b) any charge that, under the regulations, is required to be paid before
access is given has been paid.
(2) This section applies subject to this Act.
Note: Other provisions of this Act are relevant to decisions about access to
documents, for example the following:
(a) section 12 (documents otherwise available);
(b) section 13 (documents in national institutions);
(c) section 15A (personnel records);
(d) section 22 (access to edited copies with exempt or irrelevant matter
deleted).
Mandatory access—general rule
(3) The agency or Minister must give the person access to the document in
accordance with this Act, subject to this section.
Exemptions and conditional exemptions
(4) The agency or Minister is not required by this Act to give the person access
to the document at a particular time if, at that time, the document is an
exempt document.
Note:
Access may be given to an exempt document apart from under
this Act, whether or not in response to a request (see section 3A
(objects—information or documents otherwise accessible)).
(5) The agency or Minister must give the person access to the document if it is
conditionally exempt at a particular time unless (in the circumstances)
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access to the document at that time would, on balance, be contrary to the
public interest.
Note 1: Division 3 of Part IV provides for when a document is
conditionally exempt.
Note 2: A conditionally exempt document is an exempt document if
access to the document would, on balance, be contrary to the
public interest (see section 31B (exempt documents for the
purposes of Part IV)).
Note 3: Section 11B deals with when it is contrary to the public interest to
give a person access to the document.
(6) Despite subsection (5), the agency or Minister is not required to give access
to the document at a particular time if, at that time, the document is both:
(a) a conditionally exempt document; and
(b) an exempt document:
(i) under Division 2 of Part IV (exemptions); or
(ii) within the meaning of paragraph (b) or (c) of the definition
of
exempt document in subsection 4(1).
11B Public interest exemptions—factors
Scope
(1) This section applies for the purposes of working out whether access to a
conditionally exempt document would, on balance, be contrary to the public
interest under subsection 11A (5).
(2) This section does not limit subsection 11A (5).
Factors favouring access
(3) Factors favouring access to the document in the public interest include
whether access to the document would do any of the following:
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(a) promote the objects of this Act (including all the matters set out in
sections 3 and 3A);
(b) inform debate on a matter of public importance;
(c) promote effective oversight of public expenditure;
(d) allow a person to access his or her own personal information.
Irrelevant factors
(4) The following factors must not be taken into account in deciding whether
access to the document would, on balance, be contrary to the public
interest:
(a) access to the document could result in embarrassment to the
Commonwealth Government, or cause a loss of confidence in the
Commonwealth Government;
(b) access to the document could result in any person misinterpreting or
misunderstanding the document;
(c) the author of the document was (or is) of high seniority in the agency
to which the request for access to the document was made;
(d) access to the document could result in confusion or unnecessary
debate.
Guidelines
(5) In working out whether access to the document would, on balance, be
contrary to the public interest, an agency or Minister must have regard to
any guidelines issued by the Information Commissioner for the purposes of
this subsection under section 93A.
22 Access to edited copies with exempt or irrelevant matter deleted
Scope
(1) This section applies if:
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(a) an agency or Minister decides:
(i) to refuse to give access to an exempt document; or
(ii) that to give access to a document would disclose information that
would reasonably be regarded as irrelevant to the request for
access; and
(b) it is possible for the agency or Minister to prepare a copy (an
edited
copy) of the document, modified by deletions, ensuring that:
(i) access to the edited copy would be required to be given under
section 11A (access to documents on request); and
(ii) the edited copy would not disclose any information that would
reasonably be regarded as irrelevant to the request; and
(c) it is reasonably practicable for the agency or Minister to prepare the
edited copy, having regard to:
(i) the nature and extent of the modification; and
(ii) the resources available to modify the document; and
(d) it is not apparent (from the request or from consultation with the
applicant) that the applicant would decline access to the edited copy.
Access to edited copy
(2) The agency or Minister must:
(a) prepare the edited copy as mentioned in paragraph (1)(b); and
(b) give the applicant access to the edited copy.
Notice to applicant
(3) The agency or Minister must give the applicant notice in writing:
(a) that the edited copy has been prepared; and
(b) of the grounds for the deletions; and
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(c) if any matter deleted is exempt matter—that the matter deleted is
exempt matter because of a specified provision of this Act.
(4) Section 26 (reasons for decision) does not apply to the decision to refuse
access to the whole document unless the applicant requests the agency or
Minister to give the applicant a notice in writing in accordance with that
section.
23 Decisions to be made by authorised persons
(1) Subject to subsection (2), a decision in respect of a request made to an
agency may be made, on behalf of the agency, by the responsible Minister
or the principal officer of the agency or, subject to the regulations, by an
officer of the agency acting within the scope of authority exercisable by him
or her in accordance with arrangements approved by the responsible
Minister or the principal officer of the agency.
(2) A decision in respect of a request made to a court, or made to a tribunal,
authority or body that is specified in Schedule 1, may be made on behalf of
that court, tribunal, authority or body by the principal officer of that court,
tribunal, authority or body or, subject to the regulations, by an officer of
that court, tribunal, authority or body acting within the scope of authority
exercisable by him or her in accordance with arrangements approved by the
principal officer of that court, tribunal, authority or body.
26 Reasons and other particulars of decisions to be given
(1) Where, in relation to a request, a decision is made relating to a refusal to
grant access to a document in accordance with the request or deferring
provision of access to a document, the decision-maker shall cause the
applicant to be given notice in writing of the decision, and the notice shall:
(a) state the findings on any material questions of fact, referring to the
material on which those findings were based, and state the reasons for
the decision; and
(aa) in the case of a decision to refuse to give access to a
conditionally exempt document—include in those reasons the
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public interest factors taken into account in making the decision;
and
Note:
Access must generally be given to a conditionally exempt
document unless it would be contrary to the public interest (see
section 11A).
(b) where the decision relates to a document of an agency, state the name
and designation of the person giving the decision; and
(c) give to the applicant appropriate information concerning:
(i) his or her rights with respect to review of the decision;
(ii) his or her rights to make a complaint to the Information
Commissioner in relation to the decision; and
(iii) the procedure for the exercise of the rights referred to in
subparagraphs (i) and (ii);
including (where applicable) particulars of the manner in which an
application for internal review (Part VI) and IC review (Part VII) may be
made.
(1A) Section 13 of the
Administrative Decisions (Judicial Review) Act 1977 does
not apply to a decision referred to in subsection (1).
(2) A notice under this section is not required to contain any matter that is of
such a nature that its inclusion in a document of an agency would cause
that document to be an exempt document.
Internal review
53A What is an access refusal decision?
An
access refusal decision is any of the following decisions:
(a) a decision refusing to give access to a document in accordance with a
request;
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(b) a decision giving access to a document but not giving, in accordance
with the request, access to all documents to which the request relates;
(c) a decision purporting to give, in accordance with a request, access to
all documents to which the request relates, but not actually giving that
access;
(d) a decision to defer the provision of access to a document (other than a
document covered by paragraph 21(1)(d) (Parliament should be
informed of contents));
(e) a decision under section 29 relating to imposition of a charge or the
amount of a charge;
(f) a decision to give access to a document to a qualified person under
subsection 47F (5);
(g) a decision refusing to amend a record of personal information in
accordance with an application made under section 48;
(h) a decision refusing to annotate a record of personal information in
accordance with an application made under section 48.
Note:
If a decision is not made on a request under section 15 within the
time required by that section, a decision is taken to have been
made to refuse to give access to a document in accordance with
the request (see section 15AC).
54 Internal review—access refusal decision
(1) This section applies if an access refusal decision is made in relation to a
request to an agency for access to a document, other than a decision made
personally by the principal officer of the agency or the responsible Minister.
(2) The applicant in relation to the request may apply under this Part for the
review (the
internal review) of the access refusal decision.
54B Internal review—application for review
(1) An application for internal review must be in writing and must be made:
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(a) within 30 days, or such further period as the agency allows, after the
day the decision is notified to the applicant for internal review
(the
internal review applicant); or
(b) in the case of an access refusal decision of a kind mentioned in
paragraph 53A(b), (c) or (f), within whichever of the following is the
longer period:
(i) 30 days, or such further period as the agency allows, after the
day the decision is notified to the internal review applicant;
(ii) 15 days after the day the access referred to in that paragraph
was given (or purported to be given).
(2) A decision by an agency to allow a further period for making an application
may be made whether or not the time for making such an application has
already expired.
(3) The agency’s power to allow a further period for making an application may
be exercised by an officer of the agency who is:
(a) acting within the scope of authority exercisable by him or her; and
(b) acting in accordance with arrangements approved by the responsible
Minister or principal officer of the agency.
Information Commissioner review
54L IC reviewable decisions—access refusal decisions
(1) An application may be made to the Information Commissioner for a review
of a decision covered by subsection (2).
(2) This subsection covers the following decisions:
(a) an access refusal decision;
(b) a decision made by an agency on internal review of an access refusal
decision (see section 54C);
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(c) a decision refusing to allow a further period for making an application
for internal review of an access refusal decision (under section 54B).
Note 1: An application for the review of an access refusal decision made
for the purposes of paragraph (a) may be made regardless of
whether the decision was the subject of internal review.
Note 2: If no decision is made on internal review within 30 days, a
decision to affirm the original access refusal decision is taken to
have been made (see section 54D).
(3) The IC review application may be made by, or on behalf of, the person who
made the request to which the decision relates.
54N IC review applications—application
Content of application
(1) An IC review application must be in writing, and must:
(a) give details of how notices under this Part may be sent to the IC
review applicant (for example, by providing an electronic address to
which notices may be sent by electronic communication); and
(b) include a copy of the notice given under section 26 of the IC
reviewable decision for which an IC review is sought.
Note: For who may make an IC review application, see sections 54L
and 54M.
(2) The IC review application may contain particulars of the basis on which the
IC review applicant disputes the IC reviewable decision.
(3) The Office of the Australian Information Commissioner must provide
appropriate assistance to a person who:
(a) wishes to make an IC review application; and
(b) requires assistance to prepare the IC review application.
Delivery of application
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(4) The IC review application must be sent to the Information Commissioner.
The IC review application may be sent in any of the following ways:
(a) delivery to the Information Commissioner at the address of the
Information Commissioner specified in a current telephone directory;
(b) postage by pre-paid post to an address mentioned in paragraph (a);
(c) sending by electronic communication to an electronic address specified
by the Information Commissioner.
54S IC review applications—time limits
Access refusal decisions
(1) An IC review application in relation to a decision covered by
subsection 54L(2) (access refusal decisions) must be made within 60 days
after the day notice of the IC reviewable decision was given under
section 26.
Access grant decisions
(2) An IC review application in relation to a decision covered by
subsection 54M(2) (access grant decisions) must be made within 30 days
after:
(a) if a decision is made on internal review of the decision—the day notice
of the decision under section 54C was given to the affected third party
for the document in relation to which the decision is made; or
(b) otherwise—the day notice under section 26A, 27 or 27A was given to
the affected third party for the document in relation to which the
decision was made.
Note:
For
affected third party, see section 53C.
Information Commissioner investigations
70 Information Commissioner investigations—making complaints
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(1) A person (the
complainant) may complain to the Information
Commissioner about an action taken by an agency in the performance of
functions, or the exercise of powers, under this Act.
(2) A complaint must:
(a) be in writing; and
(b) identify the agency (also the
respondent agency) in respect of which
the complaint is made.
(3) The Office of the Australian Information Commissioner must provide
appropriate assistance to a person who:
(a) wishes to make a complaint; and
(b) requires assistance to formulate the complaint.
72 Information Commissioner investigations—preliminary inquiries
The Information Commissioner may make inquiries of the respondent agency for
the purpose of determining whether or not to investigate a complaint made (or
purported to be made) under section 70.
73 Information Commissioner investigations—discretion not to investigate
The Information Commissioner may decide not to investigate, or not to continue
to investigate, a complaint about an action made under section 70 if the
Information Commissioner is satisfied of any of the following:
(a) that the action is not taken by an agency in the performance of the
agency’s functions or the exercise of the agency’s powers under this
Act;
(b) that:
(i) the complainant has or had a right to cause the action to be
reviewed by the respondent agency, the Information
Commissioner, a court or a tribunal; and
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(ii) the complainant has not exercised, or did not exercise, the right;
and
(iii) it would be, or would have been, reasonable for the complainant
to exercise the right;
(c) that:
(i) the complainant has or had a right to complain about the action
to another body; and
(ii) the complainant has not exercised, or did not exercise the right;
and
(iii) it would be, or would have been, reasonable for the complainant
to exercise the right;
(d) that the complainant has complained to the respondent agency, and
the respondent agency:
(i) has dealt, or is dealing, adequately with the complaint; or
(ii) has not yet had an adequate opportunity to deal with the
complaint;
(e) that the complaint is frivolous, vexatious, misconceived, lacking in
substance or not made in good faith;
(f) that the complainant does not have a sufficient interest in the subject
matter of the complaint.
Note: The Information Commissioner may make a decision under this
section to investigate only part of a complaint (see section 71).
74 Information Commissioner investigations—transfer to Ombudsman
Scope
(1) This section applies if the Information Commissioner is satisfied that a
complaint about an action could be more effectively or appropriately dealt
with:
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(a) by the Ombudsman under the
Ombudsman Act 1976; or
(b) by the Ombudsman under a particular Norfolk Island enactment.
Example 1: A complaint about the way in which the Information
Commissioner has dealt with an IC review.
Example 2: A complaint relates to an action under this Act, but is part
of a complaint that relates to other matters that can be
more appropriately dealt with by the Ombudsman.
Transfer of complaints to Ombudsman
(2) The Information Commissioner:
(a) must consult the Ombudsman about the complaint with a view to
avoiding inquiries being conducted into that matter by both the
Information Commissioner and the Ombudsman; and
(b) may decide not to investigate the action, or not to continue to
investigate the action.
(3) If the Information Commissioner decides not to investigate, or not to
continue to investigate, the action under paragraph (2)(b), the Information
Commissioner must:
(a) transfer the complaint to the Ombudsman; and
(b) give the Ombudsman any information or documents that relate to the
complaint in the possession, or under the control, of the Information
Commissioner; and
(c) notify the complainant in writing that the complaint has been
transferred.
(4) A notice under paragraph (3)(c) must state the reasons for the Information
Commissioner’s decision.
(5) If paragraph (1)(a) applies, a complaint transferred under subsection (3) is
taken to be a complaint made to the Ombudsman under the
Ombudsman
Act 1976.
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(6) If paragraph (1)(b) applies, a complaint transferred under subsection (3) is
taken to be a complaint made to the Ombudsman under the Norfolk Island
enactment concerned.
Note:
The Information Commissioner may make a decision under this
section to investigate only part of a complaint (see section 71).
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Document Outline
