CSIRO
csiro.au
xxx@xxxxx.xx
ABN 41 687 119 230

31 October 2024 (amended 6 November 2024)

Our ref: FOI2024/66

CR
Via Email:  xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx

Dear CR

FREEDOM OF INFORMATION REQUEST – DECISION ON ACCESS

I refer to your request of 1 October 2024, under which you sought access under the Freedom of
Information Act 1982 (FOI Act) to:
1. The most recent 30 notices of charges issued to FOI applicants.
For each of these 30 requests, if applicable, please also provide:
2. Any subsequent decisions regarding charges fol owing applicant contention.
3. Any subsequent decisions regarding charges fol owing internal or external review.
Please exclude the fol owing information:
i)
Personal information of FOI applicants,  including supporting evidence or details of personal
circumstances in a financial hardship contention.
i )
Emails that attached the charges notices/decisions letters.
The time period for the request is from 1 July 2022 to 1 October 2024.

The underlined text above represents the amendments you made to the scope of your request on 8 October
2024 following consultation with CSIRO.

On 23 October 2024, you purported to clarify the scope of your request to include preliminary charge notices
and decisions of charges sent in the body of an email (as opposed to an email attachment), as well as the
applicant’s ‘contention reasons’ (which I  took to mean reasons for contending that a charge should be
reduced or waived relating to any charge notices sent in the body of an email). In my view, this clarification
would broaden the scope of your request and require more searches. As the request came so late in the
statutory processing time, we would ordinarily require you to submit a new FOI request. However, our
inspection of the relevant files in the time period revealed that CSIRO did not issue any charge notices or
decisions of charges in the body of emails – that is, al  such notices and decisions were sent by attachments
and already captured by your request as it stood on 8 October 2024. Accordingly, your clarification of 23
October 2024 has not had an impact on the outcome of your request.

Decision maker

I am an authorised decision maker under section 23 of the FOI Act. This letter sets out my decision and
reasons for the decision in relation to your application.
CSIRO
Australia’s National Science Agency

Documents identified

I have identified 14 documents, comprised of 63 pages, falling within the scope of your FOI request.

Decision

I have decided to release eight of the documents in full, with redactions only applied to material that was out
of scope or irrelevant to your request.

This redacted material either contains the personal information of the FOI applicant, or does not relate in
any way to the issue of charges (e.g. it contains the substantive decision or reasoning of the FOI request).
The  material redacted for this purpose is clearly indicated in the documents as

‘s 22 – Excluded from scope by applicant’, as well as in the Document Schedule at Attachment B.

I have decided to release the remaining six documents in part, with redactions applied to material which I
decided to be subject to the fol owing conditional exemptions:

•  Section 47E(c) – Certain operations of agencies (assessment and management of personnel)
•  Section 47F – Personal privacy

My reasons for applying these exemptions are set out below, while the documents to which each of these
exemptions have been applied are indicated in the Document Schedule at Attachment B to this decision.

Materials taken into account

In making this decision, I considered:

•  the terms of your FOI request and subsequent amendments and clarifications;
•  the content of the documents in issue;
•  the relevant provisions of the FOI Act;
•  guidelines issued by the Office of the Australian Information Commissioner under s 93A of the FOI
Act (the Guidelines); and
•  relevant case law.

Reasons for decision

Section 22 – Access to edited copies with exempt or irrelevant matter deleted

Section 22 of the FOI Act provides:

Scope
(1)
This section applies if:
(a)
an agency or Minister decides:
(i)  to refuse to give access to an exempt document; or
(i )
that to give access to a document would disclose information that would reasonably be
regarded as irrelevant to the request for access; and
(b)
it is possible for the agency or Minister to prepare a copy (an edited copy) of the document,
modified by deletions, ensuring that:
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Australia’s National Science Agency

(i)
access to the edited copy would be required to be given under section 11A (access to
documents on request); and
(i )
the edited copy would not disclose any information that would reasonably be regarded as
irrelevant to the request; and
(c)
it is reasonably practicable for the agency or Minister to prepare the edited copy, having regard
to:
(i)  the nature and extent of the modification; and
(ii)   the resources available to modify the document; and

(d)
it is not apparent (from the request or from consultation with the applicant) that the applicant
would decline access to the edited copy.
Access to edited copy
(2)
The agency or Minister must:

(a)
prepare the edited copy as mentioned in paragraph (1)(b); and

(b)
give the applicant access to the edited copy.
[…]
I have decided that some of the material in the documents, as identified in the Document Schedule and in
the documents themselves, is irrelevant to your request on the basis that it:
•  contains the personal information (including reasons for claiming hardship) of the FOI applicant to
which it relates, which you expressly excluded from the scope of your request; or
•  does not relate in any material way to the issue of charges (including charge notices, decisions,
reduction or waiver contentions or reasons), and instead relates to other parts of the FOI request
(such as the substantive FOI decision, exemptions and reasons for applying them),
and should therefore be removed under section 22.
Where I considered there to be material which might be indirectly relevant to the issue of charges (such as
processing timeframes), I did not redact that material.
As it was reasonably practicable for me to prepare an edited copy of the documents with the irrelevant and
exempt material deleted such that it could be released to you, and it was not apparent to me that you would
decline access to this edited copy, I have done so.
Section 47E(c) – Certain operations of agencies (assessment and management of personnel)
Certain material in documents 4, 6 and 7 identifies certain CSIRO staff members in connection with those FOI
requests. I first considered whether these details could (and should) be redacted under

s 22 of the FOI Act on the basis that they amount to personal information. However, as you only expressly
excluded the personal information of the FOI applicants, I decided that I could not redact them based on this
exclusion. Instead, I applied the conditional exemption in s 47E(c) of the FOI Act.
Section 47E(c) provides that a document is conditional y exempt where disclosure would or could be
reasonably expected to have a substantial adverse effect on the management or assessment of personnel by
an agency.
The material in question contains statements or inferences made by the FOI applicants regarding  the
performance or purported activities of those CSIRO staff members. If disclosed to the public at large (such as
through this FOI request), such information would likely have work health and safety risks staff, caused by
inappropriate contact or harassment, as well as creating a reluctance in staff to undertake their duties and
engage with the FOI process in future. The disclosure would impact detrimental y on staff morale with a loss
of trust in management to protect their wellbeing in the workplace.
I am therefore satisfied that parts of documents 4, 6 and 7 are conditional y exempt under s 47E(c).
CSIRO
Australia’s National Science Agency

The public interest test:  s 47E(c)
In balancing the public interest in this case, I have considered the following factors in favour of disclosure:
•  whether access would promote the objects of the Act, particularly in increasing scrutiny, discussion,
comment and review of the Government's activities (s 3(2)(b) FOI Act);
•  whether access would inform debate on a matter of public importance; and
•  whether access would promote effective oversight of public expenditure.
For all instances where I have applied s 47E(c), I formed the view that disclosure would do little to further
the above factors. In particular, I note that your FOI request is essentially a request regarding the procedure
and processing of other FOI requests (the substance of which was already considered and decided in the
course of CSIRO processing those FOI requests). The public interest in your FOI request appears to lie in
inspecting CSIRO’s handling of previous FOI requests in respect of charges (including scrutiny of CSIRO’s FOI
processing and oversight of public expenditure). In my view, the very limited material that I have exempted
under s 47E(c) would not further those objectives.
Against disclosure, I have taken into account the public interest in maintaining the ability for CSIRO to engage
with information which identifies CSIRO staff members to ensure that employees' personal privacy  is
protected, and that any employees can feel confident in their work health and safety such that they continue
to engage with their workplace duties (including engaging with CSIRO’s FOI processes).
In respect of the material conditional y exempt under s 47E(c), I have formed the view that disclosure would,
on balance, be  contrary to the public interest as outlined above. Accordingly, the public interest test is
satisfied, and the material which I conditional y exempted under s 47E(c) is exempt from disclosure under
the FOI Act.
Section 47F – Personal privacy
Section 47F of the FOI Act provides that a document is conditional y exempt from disclosure to the extent
that it contains personal information the disclosure of which would be unreasonable.
'Personal information' is defined in s 4 of the FOI Act to include information or an opinion, whether true or
not, about an individual whose identity is apparent, or can be reasonably ascertained, from the information
or opinion.
I am satisfied that certain limited material in document 8, 9 and 10 is personal information in the relevant
sense. The material in question relates to third-party individuals (i.e. non-CSIRO staff), identifying them by
name, and includes personal contact details and employment/professional information for those individuals.
In considering whether disclosure would be unreasonable, s 47F(2) requires me to take into account:
•  the extent to which the information is well known;
•  whether the person to whom the information relates is known to be (or to have been) associated
with the matters dealt with in the document;
•  the availability of the information from publicly accessible sources; and
•  any other matter I consider relevant.
The Guidelines provide further guidance on determining unreasonableness, including a consideration of al
of the circumstances, the nature of the information, the circumstances in which it was obtained, the
likelihood that the individual would not wish it to be disclosed, and the current relevance of the information.
Taking al  of the above into account, given the nature of the subject-matter of the documents, it is my view
that the information in question is not well known or easily accessible by the public, and the relevant
individuals would likely not want their personal information to be publicly disclosed. In circumstances where
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Australia’s National Science Agency

consultation with the individuals would not have been reasonably practicable, I consider it particularly
important to err on the side of caution in respect of disclosure.
I have considered whether the disclosure of the personal information in question would shed light on the
workings of CSIRO or enhance accountability or transparency. Given the nature of the information, release
would have no such effect.
Weighing al  these things up, I have concluded that disclosure of other individuals’ personal information in
the documents would be unreasonable. I am therefore satisfied that the relevant material is conditionally
exempt.
The public interest test:  s 47F
Conditional y exempt matter must be released unless, in the circumstances, access to that document would,
on balance, be contrary to the public interest under s 11A(5) of the FOI Act. As the Guidelines state at 6.8 -
6.9:
The term ‘public interest’ is necessarily broad and non-specific because what constitutes the public interest
depends on the particular facts of the matter and the context in which it is being considered.
To conclude that, on balance, disclosure of a document would be contrary to the public interest is to conclude
that the benefit to the public resulting from disclosure is outweighed by the benefit to the public of withholding
the information. The decision maker must analyse, in each case, where on balance the public interest lies, based
on the particular facts of the matter at the time the decision is made.
In balancing the public interest in this case, I have considered the following factors in favour of disclosure:
•  whether access would promote the objects of the Act, particularly in increasing scrutiny, discussion,
comment and review of the Government's activities (s 3(2)(b) FOI Act);
•  whether access would inform debate on a matter of public importance; and
•  whether access would promote effective oversight of public expenditure.
For all instances where I have applied s 47F, I have formed the view that disclosure would do little to further
the above factors. As discussed in respect of the application of the public interest test to the s 47E(c) exempt
material above, the public interest in your FOI request appears to lie in CSIRO’s application, process and
handling of charges in previous FOI requests. In my view, the very limited material that I have exempted
under s 47F would not further those objectives. By contrast the interference with the privacy of the
individuals in question would be unreasonable, as outlined above.
Accordingly, I have concluded that disclosure would, on balance, be contrary to the public interest, and the
material which I conditional y exempted under s 47F is exempt from disclosure under the FOI Act.
Release of documents
The edited copy of the documents which I have decided to release to you wil  accompany this decision letter.
Rights of Review
In accordance with section 26(1)(c) of the FOI Act, a statement setting out your rights of review under the
Act is at Attachment A.

Yours sincerely

Oli Shepherd
Senior Legal Counsel

CSIRO
Australia’s National Science Agency

Attachment A

Review rights

You are entitled to seek review of this decision.

Internal Review

Firstly, under section 54 of the FOI Act, you may apply for an internal review of the decision. Your
application must be made by whichever date is the later between:

30 days of you receiving this notice; or 15 days of you receiving the documents to which you have
been granted access.

An internal review will be conducted by a different officer from the original decision-maker.  No
particular form is required to apply for review although it will assist your case to set out in the
application the grounds on which you believe that the original decision should be overturned.  An
application for a review of the decision should be addressed to:

xxx@xxxxx.xx

If you choose to seek an internal review, you wil  subsequently have a right to apply to the Australian
Information Commissioner for a review of the internal review decision.

External review by the Australian Information Commissioner

Alternatively, under 54L of the FOI Act, you may seek review of this decision by the Australian
Information Commissioner without first going to internal review.  Your application must be made
within 60 days of you receiving this notice.

The Information Commissioner is an independent office holder who may review decisions of
agencies and Ministers under the FOI Act. More information is available on the Information
Commissioner's website www.oaic.gov.au.

You can contact the Information Commissioner to request a review of a decision online using the
link Contact us | OAIC or by writing to the Information Commissioner at:

GPO Box 2999
Canberra ACT 2601

Complaints to Ombudsman or Information Commissioner

You may complain to either the Commonwealth Ombudsman or the Information Commissioner
about action taken by CSIRO in relation to the application.  The Ombudsman wil  consult with the
Information Commissioner before investigating a complaint about the handling of an FOI request.

Your enquiries to the Ombudsman can be directed to:
CSIRO
Australia’s National Science Agency

Phone 1300 362 072 (local call charge)

Email xxxxxxxxx@xxxxxxxxx.xxx.xx

Your enquiries to the Information Commissioner can be directed to:

Phone 1300 363 992 (local cal  charge)

Online via link:  Contact us | OAIC

There is no particular form required to make a complaint to the Ombudsman or the Information
Commissioner. The request should be in writing and should set out the grounds on which it is
considered that the action taken in relation to the request should be investigated and identify CSIRO
as the relevant agency.

CSIRO
Australia’s National Science Agency

Document Outline