Request #
Question
Received date
Answer
NLAref156277 A working Group of various Commonwealth agencies (including Security agencies) has
18/02/2022 7:56 Dear [redacted],
identified that there is information contained within issues of the Public Service Gazette that
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needs to be redacted due to security concerns. The affected copies of the Gazette span from
Thank you for contacting the Library about the takedown of these issues of the APS Employment
2015 to 2021. The intent is pull down the original versions of the Gazette and then replace
Gazette.
them with altered versions. The APSC has consulted the NAA in regard to the alteration
process.
Your takedown request has been reviewed and a decision has been made under the National
Library Regulations 2018 to restrict online access to the material for the security reasons outlined
If further information is required please contact me via the details below, there is significant
in your request. We acknowledge receipt of the listing of affected issues that are archived in the
interest in this issue and your assistance would be appreciated. Regards [Redacted]
Australian Web Archive (2015-2019) and look forward to receiving the list for the issues held in
National Edeposit Collection (2020 onwards).
With regard to your intended provision of the altered versions, we would be happy to receive all
issues via the NED Portal as you are doing for current issues of the Gazette. Feel free to contact
the NED team on [redacted]@nla.gov.au when you are ready to deposit, if you require any
assistance with bulk deposit and sequencing of the altered issues.
After considering the resources and work involved, we have determined that we would not add
the altered versions for the 2015-2019 issues in sequence into to the Australian Web Archive.
However, we are able to provide a reference in the Archive pointing to the NED Collection, and our
NED collection is fully searchable via Trove.
We have begun the work on restricting the original 2015-2019 issues in the web archive. Please
send us the list of issues from 2020 onwards that need to be restricted in NED as soon as you are
able.
Kind Regards
[Redacted]
reference Librarian | National Library of Australia
02 [redacted] | nla.gov.au/askalibrarian
The National Library of Australia (NLA) acknowledges Australia’s First Nations Peoples – the First
Australians – as the Traditional Owners and Custodians of this land and gives respect to the Elders
– past and present – and through them to all Australian Aboriginal and Torres Strait Islander
people.
Request #
Question
Received date
Answer
NLAref188176 Good afternoon, I work at the APSC in APS Jobs. Previously our team sent an enquiry regarding 29/07/2024 3:43 Dear [redacted]
the APS Gazettes that are uploaded and archived on the NLA website. Several of the Gazettes
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Thank you for contacting the National Library of Australia regarding 2015-2017 issues of the APS
from 2017-2019 have restricted access to the public and our team also no longer has access.
Employment Gazette. Thank you also for talking to me today by phone.
We have received a number of queries from the public looking to access the Gazettes
As discussed, it seems that a technical glitch in our Web Archive (AWA) was causing many of the
however, we are unable to provide access. Is it possible to make these Gazettes accessible to
gazettes not to display properly. This has been fixed and I have checked a few and they seem to
the public or can you providing reasoning as to why the access is restricted? The previous
be displaying properly now. Please let me know if you still have issues.
response from NLA provided us with a link with information on restrictions, but we had not
As I mentioned, some of them wil stil be suppressed, as per the request we received from your
been provided any reasoning around why the Gazettes have been restricted.
col eague[redacted] in 2022 to suppress certain issues. Just to refresh you on that [redacted] asked
Thank you, looking forward to your response. [Redacted]
for selected Gazettes from 2015 to 2019 to be removed from our Web archive, and also selected
issues from 2020 and 2021 from our NED portal (our National edeposit service). The reason given
at the time was that "A working Group of various Commonwealth agencies (including Security
agencies) has identified that there is information contained within issues of the Public Service
Gazette that needs to be redacted due to security concerns". [Redacted] later clarified that the
Australian Government Service Number (AGSN) for employees in certain notices were the concern.
As you know, your team were then going to supply redacted copies to replace them. We asked for
all issues (including the 2015-2019 issues) to be submitted via our NED portal, rather than through
the Web Archive. This is because we cannot retrospectively add content to existing archived pages
in the web archive. However, while the redacted issues for 2020-2021 were submitted to NED, it
does not appear that we ever received the redacted issues for 2015-2019.
Our last correspondence with [redacted] regarded the submission of the redacted copies, as wel
as a copy of the spreadsheet [redacted] sent to us with the issues from 2015-2019 that were to be
suppressed in the AWA (and therefore stil require redacted versions to be submitted to NED). In
order to progress the uploading of these issues to NED, I suggest you get back in contact with
[redacted] in the NED team. Rather than using her personal email though, I recommend that you
email [redactd]@nla.gov.au, to ensure your email is not missed if [redacted] happens to be away.
I have briefed her manager, [redacted], and she knows the history of the situation, so she wil also
keep an eye out for your email.
As I mentioned, I am doing a final check with our Web archiving team to make sure that only the
requested issues remain suppressed in AWA. I wil contact you separately if there's any update I
need to share.
Regards
[redacted]| National Library of Australia
[redacted]| nla.gov.au/askalibrarian
The National Library of Australia (NLA) acknowledges Australia’s First Nations Peoples – the First
Australians – as the Traditional Owners and Custodians of this land and gives respect to the Elders
– past and present – and through them to all Australian Aboriginal and Torres Strait Islander
people.
Request #
Question
Received date
Answer
NLAref188461 Trove Collaborative Services - RSref169631 redirected to you for response.
7/08/2024 1:55
[Answered via NLAref188176 - 08/08/2024] [See above answer]
The fol owing request has been redirected to you from our request management service. Al
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information known about it has been listed below, including the requester's direct contact
details.If this requires a response directly to the requester, please provide it before:
14/08/2024 01:45 PM.
Any questions regarding this request should be directed to:
Staff member name: [redacted] Email: [redacted]@nla.gov.au
Our instructions about the response required: Hel o Rights Management
Could you please assist with what appears to be a reversed takedown request for gazettes on
Trove?
Many thanks for your help [redacted]
Details of the request RSref169631 requiring this response are:
Details of your enquiry: Hello, I'm from the APSJobs team at APSC. I recently sent an email to
NLA possibly to the copyright area but have not yet heard back. I'm reaching out as APSJobs
has archived Gazettes on the NLA website for several years which have been previously
accessible to the public.
For some reason as of recently access to a large number of the Gazettes have been restricted
and even our team is unable to access them. We are wondering if there is any way for the
Gazettes to be made accessible to the public or for our team to have access to the Gazettes,
even as exported copies. As the intent is for the Gazettes to be publicly accessible our team at
least requires access to them so we can provide them to users when needed. We had only
archived them on the NLA website so we don't currently have any other way to access them.
Your assistance would be greatly appreciated.
Thank you in advance.
Item summary: [redacted]
+61 2 [redacted]
Request type: Rights Management Send to CMG: No
Enquiry category: Newspapers and gazettes
Last Visited URL: Unknown
Client contact information is as follows:
How would you like us to contact you: Email
Your name: [redacted] Email address: [redacted]@apsc.gov.au
Phone number (Including area code): +61 2 [redacted]Post code: [redacted]
Country: Australia client location: Trove Partner Liaison
Thank you for your assistance with this response.
Trove Collaborative Services Support Trove Collaborative Services
Request #
Question
Received date
Answer
NED Support
From: [redacted]
[No external response required].
contact
Sent: Monday, 11 April 2022 5:50 PM
To: [redacted] Cc: [redacted] ; [redacted]
Subject: NLA contact for Gazette queries [SEC=OFFICIAL]
Hi [redacted], Our col eagues in Rights have agreed these need to be removed and new ones
will be uploaded. They've already been sent to NED support but I wanted to just touch base.
I'm unsure if there are any technical issues in deleting these or any sequencing work that will
need to be undertaken once the new issues are loaded. Guys please let me know if there're
any issues/questions you may have.
Many thanks,[redacted] Trove Data and Platforms
National Library of Australia Canberra ACT 2600
Email: mailto:[redacted]@nla.gov.au ([redacted]@nla.gov.au); [redacted]@nla.gov.au Phone:
+61 [redacted]
From: Rights Management <mailto:[redacted]@nla.gov.au ([redacted]@nla.gov.au);
[redacted]@nla.gov.au
>Sent: Friday, 8 April 2022 3:31 PM
To:mailto:[redacted]@ned.gov.au ([redacted]@ned.gov.au) [redacted]@ned.gov.au
<mailto:[redacted]@ned.gov.au ([redacted]@ned.gov.au) [redacted]@ned.gov.au
>Cc: National edeposit <mailto:[redacted]@nla.gov.au ([redacted]@nla.gov.au);
[redacted]@nla.gov.au>; [redacted] <mailto:[redacted]@nla.gov.au ([redacted]@nla.gov.au;
[redacted]@nla.gov.au>; [redacted] <mailto:[redacted]@nla.gov.au ([redacted]@nla.gov.au);
[redacted]@nla.gov.au>
Subject: NLA contact for Gazette queries [SEC=OFFICIAL]
Good afternoon NED Support,
Earlier this year [redacted] from the APSC approached us regarding a number of issues of the
APS Employment Gazette that they wanted us to take down from both AWA and NED, because
they contained data about some employees that it has since been decided should not be
publicly available. Their intention is to then provide us with redacted copies of these issues. In
consultation with Collection and Curatorial Research, Collect and Acquire, and Trove
Collaborative Services, Rights Management have agreed to this takedown and supply of
redacted copies. Could the NED Support team please action these takedowns as soon as you
are able, and notify Rights Management when this has been done. [Redacted] will then liaise
with NLA NED team to arrange a bulk deposit of the redacted copies.
Please feel free to contact me if you require any further background. If you need more
information about the issues in the list, [redacted] is happy to be contacted directly.
Regards, [Redacted], Rights Management | National Library of Australia
02 [redacted] mailto:[redacted]@nla.gov.au ([redactd]@nla.gov.au) |[redacted]@nla.gov.au;
http://nla.gov.au/ (nla.gov.au) nla.gov.au
The National Library of Australia (NLA) acknowledges Australia’s First Nations Peoples – the
First Australians – as the Traditional
Owners and Custodians of this land and gives respect to the Elders – past and present – and
through them to all Australian Aboriginal and Torres Strait Islander people.
