Strike it Out Documentation - Strike it Out's proposal
Dear Launceston City Council,
I would like to handle this FOIA informally / administratively given the council has released information publicly regarding Strike It Out in a public response and therefore public interest overrides any formalities regarding FOIA.
The press release I refer to is:
https://www.launceston.tas.gov.au/News-M...
I would like to welcome Launceston City Council prompt release of the below documents for fact checking associated with the press release that would be helpful for the public to understand what has been going on given the council should have already prepared this documentation internally in order to publish the press release;
a) November 2022 - Strike it Out's proposal for a sleep pod trailer
b) March 2023 - Correspondence received from Strike it Out relating to the sleep pod trailer project.
c) March 2023 ? - The City of Launceston's written response to b)
d) June — September 2023 - Communication of the Strike it Out discussions
e) June — September 2023 - Record of communication relating to "Strike it Out later advises that Council land was no longer being considered for the project"
f) November 2023 - Record of the submission on: "Strike it Out submits an unsuccessful Expression of Interest for the historic Frederick St infant school property"
g) December 2023 - Record of communication on "Council reached out to remind Strike it Out that ..."
h) April 2024 - Record of communication "Strike it Out emails some documents to the Council regarding"
i) May 2024 - Record of communication "Strike it Out requests to trial its shower trailer"
j) June 18 2024 - Record of the request "Strike it Out makes a request to the Council's Events Department"
k) June 26 2024 - Record of the email of "to request the trailers be removed or further action will be taken"
l) June 28 2024 - Record of "Strike it Out contacts the Council and says the trailers will be removed as soon as possible"
m) All internal documentation that the council has produced relating to Strike It Out
If the documentation does not exist partially or in full I would like the council disclose which ones do not exist.
Yours faithfully,
MissAnonymous
Thank you for making contact with the City of Launceston.
This automated response is to confirm that your email has been received.
Your correspondence will be allocated to the appropriate team or officer.
For any further queries in regards to your email, please email
[1][email address] or contact our Customer Service Team on
03 6323 3000.
Please note this email account is not checked outside the normal working
hours of Monday to Friday 8.30am to 5pm.
For after hours emergencies involving Council facilities call 03 6323
3333.
For after hours emergency dog attacks call Tasmania Police on 131 444. For
stray or lost dogs, please see our [2]Stray Dogs page.
For emergency help in a flood or storm call the State Emergency Service on
132 500.
For emergency help during a fire please call 000 - for non-emergency
enquiries please call 1800 000 699.
In a life-threatening emergency call Triple Zero (000).
Information Services
[3]cid:image001.png@01D73057.64B3C530 T 03 6323 3000 I
[4]www.launceston.tas.gov.au
[5][IMG] [6][IMG] [7][IMG] [8][IMG]
Please consider the environment before printing this, or any other e-mail
or document.
Dear Launceston City Council,
This is regarding my FOI request relating to:
Strike it Out documentation - Strike it Out's proposal
It is available and tracked and viewable publicly here:
https://www.righttoknow.org.au/request/s...
Just checking out that you're tracking this still -
I've listed the specific documents from a) to m) that were directly referenced from your press release on: https://www.launceston.tas.gov.au/News-M...
I still welcome Launceston City Council to release the communication records publicly - it would be immensively helpful for the ratepayer and public otherwise to understand the exact record of communication and other documentation as referenced in the press release.
Thank you for keeping us informed -
Yours faithfully,
MissAnonymous
Thank you for making contact with the City of Launceston.
This automated response is to confirm that your email has been received.
Your correspondence will be allocated to the appropriate team or officer.
For any further queries in regards to your email, please email
[1][email address] or contact our Customer Service Team on
03 6323 3000.
Please note this email account is not checked outside the normal working
hours of Monday to Friday 8.30am to 5pm.
For after hours emergencies involving Council facilities call 03 6323
3333.
For after hours emergency dog attacks call Tasmania Police on 131 444. For
stray or lost dogs, please see our [2]Stray Dogs page.
For emergency help in a flood or storm call the State Emergency Service on
132 500.
For emergency help during a fire please call 000 - for non-emergency
enquiries please call 1800 000 699.
In a life-threatening emergency call Triple Zero (000).
Information Services
[3]cid:image001.png@01D73057.64B3C530 T 03 6323 3000 I
[4]www.launceston.tas.gov.au
[5][IMG] [6][IMG] [7][IMG] [8][IMG]
Please consider the environment before printing this, or any other e-mail
or document.
Dear Miss Anonymous
We refer to your emails of 8 July and 23 July 2024 in relation to the
above matter.
We wish to advise as follows:
1. Some of the information/documents which you have sought cannot be
release as these are not publicly available and/or we do not have the
required consent of the relevant third parties (eg: Strike it Out Inc) to
do so. However, if you are able to obtain the written consent from the
relevant third parties and provide the same to us, we may consider your
request further;
2. The remaining requested information that has been determined to be
released is provided within this email.
For convenience, we have prepared the table below which outlines the
Council's response to each of your request.
+----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
|ITEM|REFERENCE |RESPONSE |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|A |November 2022 |This is not publically available information. |
| |- Strike it | |
| |Out's proposal| |
| |for a sleep | |
| |pod trailer | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|B |March 2023 - |All written correspondence/emails between the Council and the relevant third party in relation to this request are not publically available information and we do not have |
| |Correspondence|consent from the relevant third party for such release. However, please see the following: |
| |received from | |
| |Strike it Out | |
| |relating to | |
| |the sleep pod |Council Meeting minutes (09.03.23). |
| |trailer | |
| |project. |Questions without notice: Homelessness issues submitted by K.Ritchie (p.18). |
| | | |
| | |[1]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
| | | |
| | |Council meeting minutes (23.03.23) |
| | | |
| | |Public questions on notice: Homelessness concerns (p.14). |
| | | |
| | |[2]https://www.launceston.tas.gov.au/files/... |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|C |March 2023? - |As above. |
| |The City of | |
| |Launceston's | |
| |written | |
| |response to b)| |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|D |June — |As above. |
| |September 2023| |
| |- | |
| |Communication | |
| |of the Strike |Council meeting minutes 29 June 23 (p.23) |
| |it Out | |
| |discussions |Public questions without notice - Kirsten Ritchie - Safe spaces for community members |
| | | |
| | |[3]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|E |June — |As above. |
| |September 2023| |
| |- Record of | |
| |communication | |
| |relating to | |
| |"Strike it Out| |
| |later advises | |
| |that Council | |
| |land was no | |
| |longer being | |
| |considered for| |
| |the project" | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|F |November 2023 |In relation to this request, please see the following: |
| |- Record of | |
| |the submission| |
| |on: "Strike it| |
| |Out submits an|EOI (05.10.23): [4]Expressions of Interest open for Frederick St building - City of Launceston |
| |unsuccessful | |
| |Expression of |· Expression of interest - 56 Frederick st.pdf (Attachment A) |
| |Interest for | |
| |the historic |· Frederick st Examiner notice 23.09.23.pdf (Attachment B) |
| |Frederick St | |
| |infant school |· Frederick st Examiner notice 30.09.23.pdf (Attachment C) |
| |property" | |
| | |· Frederick st Examiner notice 04.10.23.pdf (Attachment D) |
| | | |
| | | |
| | | |
| | |14.12.23: Council Agenda (pp.352-355). |
| | | |
| | |[5]https://www.launceston.tas.gov.au/files/...
| | | |
| | | |
| | | |
| | |14.12.23: Council Minutes (pp.71-72). |
| | | |
| | |[6]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
| | | |
| | |04.04.24: Council agenda (pp.38-42.) |
| | | |
| | |[7]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
| | | |
| | |04.04.24: Council minutes (p.9; p.25; pp.44) |
| | | |
| | |[8]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|G |December 2023 |See response for Item B above. |
| |- Record of | |
| |communication | |
| |on "Council | |
| |reached out to| |
| |remind Strike | |
| |it Out that | |
| |..." | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|H |April 2024 - |As above. |
| |Record of | |
| |communication | |
| |"Strike it Out| |
| |emails some | |
| |documents to | |
| |the Council | |
| |regarding" | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|I |May 2024 - |As above but please see the following: |
| |Record of | |
| |communication | |
| |"Strike it Out| |
| |requests to |02.05.24. Council minutes. Public questions without notice. Sleep Pods. K.Ritchie. (pp.18-19). |
| |trial its | |
| |shower trailer|[9]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
| | | |
| | |14.05.24. Council minutes. Public questions on notice. K.Ritchie. (p.14) |
| | | |
| | |[10]https://www.launceston.tas.gov.au/files/... |
| | | |
| | | |
| | | |
| | |14.05.24 Council agenda. Councillor's questions on notice (p.70). |
| | | |
| | |[11]https://www.launceston.tas.gov.au/files/... |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|J |June 18 2024 -|See response for Item B above. |
| |Record of the | |
| |request | |
| |"Strike it Out| |
| |makes a | |
| |request to the| |
| |Council's | |
| |Events | |
| |Department" | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|K |June 26 2024 -|As above. |
| |Record of the | |
| |email of "to | |
| |request the | |
| |trailers be | |
| |removed or | |
| |further action| |
| |will be taken"| |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|L |June 28 2024 -|As above but please see below: |
| |Record of | |
| |"Strike it Out| |
| |contacts the | |
| |Council and |Press release issued by City of Launceston (1 July 2024) - [12]Council rejects blame for sleeping pod project delays - City of Launceston |
| |says the | |
| |trailers will | |
| |be removed as | |
| |soon as | |
| |possible" | |
|----+--------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|M |All internal |See response in Item A above. |
| |documentation | |
| |that the | |
| |council has | |
| |produced | |
| |relating to | |
| |Strike It Out | |
+----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
With regards to your other email dated 23 July 2024 (time stamped 5:24 AM)
pertaining to a different request (ie: No.11652), a response will be
provided shortly in a separate email.
Kind regards
[13]cid:image001.png@01D45CB2.316F0340 Lucas Lim
Governance and Legal Officer
| OSN Governance
T 03 6323 3625 |
[14]www.launceston.tas.gov.au
[15][IMG] [16][IMG] [17][IMG] [18][IMG]
Please consider the environment before printing this, or any other e-mail
or document.
Dear Launceston City Council
Pursuant to the Right to Information Act
I am requesting internal review -
It is the obligation of the council to consult any 3rd parties for release if any required.
Also the council has the option to and obligation otherwise to redact any personal information.
For your convenience the request is also publicly automaticly visible here:
https://www.righttoknow.org.au/request/s...
Please re-consider - I am looking forward to the reponse of my internal review request - Thanks
Yours sincerely,
MissAnonymous
Dear Miss Anonymous,
You have requested a review of the Council's position that some of the information you have sought cannot be released, as the documents are not publicly available and/or Council does not have the consent of third parties to release the information.
I confirm that this is the case.
The information to which you refer in your request for review may be available to you via assessed disclosure under the Right to Information Act 2009 (Tas). Information on how to make an application for assessed disclosure is available at https://www.launceston.tas.gov.au/Counci....
Kind regards,
City of Launceston.
Dear City of Launceston,
Attn RTI Officer
Re: Strike it Out documentation
Please provide the written reasons of rejecting my application as to the documentation pertaining Strike It Out as the reasons were not provided in the deemed refusal.
I mentioned to City of Launceston RTI Officer that it is obligation of the City of Launceston to contact Strike it Out and ask for any consents to deal with the application if any.
Please provide response that whether you have refused to contact Strike it Out regarding processing the application forward relating to the information dependant on their provided consent.
I welcome City of Launceston to faciliate contacting Strike it Out independently to provide the rest of the information that requires City of Launceston to be in compliance with Right To Information ("RTI") Act.
My application was always pursuant to RTI Act.
Regulations neither provide that a PDF form must be filled or the application must be done in a certain way other than it must be in writing.
As it is through e-mail, Electronic Transactions Act: https://www.legislation.tas.gov.au/view/...
6. Writing
(1) If, under a law of this jurisdiction, a person is required to give information in writing, that requirement is taken to have been met if the person gives the information by means of an electronic communication,
(5) For the purposes of this section –
giving information includes, but is not limited to, the following:
(a) making an application;
Please provide the statute that provides that one must install a software that requires processing proprietary PDF forms and where e-mail is not sufficient to give an effect to RTI applications.
Yours sincerely,
MissAnonymous
Dear Miss Anonymous
The reason for refusal of the information requested is that it is not publicly available, and its release was not otherwise authorised by relevant third parties.
As your request did not meet the minimum requirements for an application for assessed disclosure, it was not received as such. Please refer to section 13 of the Right to Information Act 2009 and the Right to Information Regulations 2021.
Please confirm whether you are seeking assessed disclosure, or if your enquires are of a more general nature under the active disclosure mechanisms of the Right to Information Act 2009. If you are seeking assessed disclosure, I can provide further information on process and what is required in making a valid application under the Act.
We have provided as much information as we can through the guidelines available to us through the Right to Information Act 2009.
Alternatively, I am happy to consider any further questions you have outside of the assessed disclosure process.
Please advise how you wish to proceed.