OFFICIAL

Dear Mr Smith,

I refer to your request dated 25 October 2022, seeking access to documents
under the Freedom of Information Act 1982 (the Act) as follows:

I'm requesting data on 000 calls that report Unidentified Flying Objects
(UFO), location and date please.

Timeframe

Your request was received by the AFP on 25 October 2022, and the 30 day
statutory period for processing your request commenced from that date. The
due date for your request is 24 November 2022.

Your request for “I'm requesting data on 000 calls that report
Unidentified Flying Objects (UFO), location and date please” is too broad,
and will make it difficult for us to conduct searches. The AFP holds
information on a large range of systems and databases. Generally, these
include the Police Real-time Online Management Information System
(PROMIS), hard copy files and documents (which includes AFP member
notebook entries), emails and other electronic files (including shared
network drives and databases).

We have conducted preliminary searches and, on that basis, we suggest you
may wish to revise the scope of your request to the following (as an
example):

“PROMIS case summaries about unidentified flying objects in the date range
(x) to (y)”

PROMIS is the AFP’s primary case management system, and PROMIS case
summaries will usually set out the nature of the complaint, the actions
undertaken by police and next steps if any.

Information irrelevant to the scope of your request

The AFP, in its management of FOI requests, excludes the following
information on the basis that is irrelevant to the scope of a request:

-      duplicate documents, including duplicate emails (the AFP will only
provide emails where they form a final email chain and the
authors/recipients are contained within the final email); and

-      information that is publicly available, for example, newspaper
articles, online publications including information available on the AFP
Information Publication Scheme and the AFP disclosure log.

Please advise this office that you also consent to exclude the following
information:    

-      Names of AFP members, other than the Senior Executive; and

-      Direct telephone numbers, middle names of AFP members, signatures
and mobile telephone numbers of AFP members.

Disclosure of your identity

The AFP may be required to consult with third parties in accordance with
sections 26A, 27 and 27A of the Act. Please advise us if you consent to
the AFP identifying you as the FOI applicant for the purposes of the
consultation.  If we do not receive your consent, we will not disclose
your identity to third parties.

Information Publication Scheme

Please be advised that effective 1 May 2011 and in accordance with section
8(2) of the Act, an agency is required to publish information on the AFP
website following the notification of a decision in respect of a freedom
of information request.  Details of the decision will be published in a
Disclosure Log which can be found at
[1]https://www.afp.gov.au/about-us/informat....

The requirement to publish information released under FOI reinforces the
objectives of the FOI Act to promote a pro-disclosure culture across
government, and to increase recognition that information held by
government is a national resource.  Exceptions to the requirement to
publish information would apply to personal information and information
concerning the business affairs of a person if it was considered
‘unreasonable’ to do so. 

If however, after noting the above, you wish to raise any concerns about
the publication of information concerning your request prior to the
notification of a decision, please advise the AFP in writing before 24
November 2022.

Regards

AFP 23141

FOI Officer

Chief Counsel Portfolio

[2]www.afp.gov.au

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References

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1. https://www.afp.gov.au/about-us/informat...
2. http://www.afp.gov.au/

OFFICIAL

Dear Mr Smith

I refer to your application dated 25 October 2022 in which you seek access
to documents under the Freedom of Information Act 1982.

Upon consideration of your request, the AFP is of the view that your
request will take longer than 30 days to process.  The delay is
regrettable, however, due to a requirement to undertake further enquiries
with the line areas to ensure all relevant documents are located it will
not be possible to advise you of a decision by 24 November 2022.

Accordingly, pursuant to section 15AA of the Act, I seek your agreement to
extend the period to notify you of a decision by 25 days to 19 December
2022.

I would be grateful if you would advise this office in writing of your
agreement to the proposed extension of time. 

If you have any queries in relation to this matter, please do not hesitate
to contact this office.

Regards

AFP 23141

FOI Officer

[1]www.afp.gov.au
[2]Australian Federal Police

[3]cid:image002.gif@01D6BCAE.0B9DF140

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References

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1. http://www.afp.gov.au/
2. http://www.afp.gov.au/

OFFICIAL
Thank you Mr Smith,

I have revised the scope of your request and I am making further enquiries with the relevant AFP Business Areas. In order to undertake these further enquiries I requested your agreement to a s15AA extension, please see my email of 13 December 2022.

Your agreement in writing by return email would be appreciated.

Kind regards

Robyn

AFP 23141
FOI Officer
www.afp.gov.au

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OFFICIAL

Dear Mr Smith,

Please see attached decision in relation to your request to the Australian
Federal Police under the Freedom of Information Act 1982 (Cth) of 25
October 2022.

Regards

AFP 23141

FOI Officer

Chief Counsel Portfolio

[1]www.afp.gov.au
[2]Australian Federal Police

[3]cid:image002.gif@01D6BCAE.0B9DF140

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References

Visible links
1. http://www.afp.gov.au/
2. http://www.afp.gov.au/