Freedom of
Information
Statement Inc
Application Form
2024-25
fremantle.wa.gov.au
This information statement is published by the City of Fremantle in
accordance with the requirements of the Freedom of Information Act 1992.
Council is pleased to comply with the legislation and welcomes
enquiries. An updated information statement will be published
every twelve months.
June 2024
ACKNOWLEDGEMENT OF COUNTRY
The City of Fremantle acknowledges the Whadjuk people as the Traditional Owners of the
greater Fremantle/Walyalup area and we recognise that their cultural and heritage beliefs
are still important today.
link to page 4 link to page 4 link to page 4
TABLE OF CONTENTS
Contents
Our Vision for Fremantle ............................................................................................ 4
Core Values .............................................................................................................. 4
Strategic Focus Areas ................................................................................................ 4
Our Vision for Fremantle
Fremantle: a destination city:
• A city that is clever and creative, inspiring and inclusive.
• A city that welcomes and celebrates all people and cultures.
• A city that encourages innovation, prosperity and achievement.
• A compassionate city that cares for the wellbeing of people and the environment we share.
• A city that thrives on diversity and dares to be different.
Core Values
• Strong Leadership
• Integrity
• Community Engagement
• Service
• Learning
• Valuing people
• Commitment to Fremantle
• Sustainability
Strategic Focus Areas
Economic development
Diversify and strengthen Fremantle's economic capacity
Environmental responsibility
Work with the community to develop environmentally sustainable solutions for the benefit of current
and future generations.
Transport and connectivity
Enhance the connectivity throughout the City of Fremantle and other strategic economic hubs and
population centres.
Character, culture and heritage
Sustain and grow arts and culture and preserve and promote the importance of our social
capital, built heritage and history (both pre- and post-European settlement).
Places for people
Create great spaces for people through innovative urban and suburban design.
Health and happiness
Creating a physical and social environment where it is easy for people to lead safe, happy and
healthy lives.
Capability
An innovative, responsive, influential local government which leads the way in delivering
services and projects through good governance, effective communication, responsible
management and excel ence in delivery.
Council Management Structure
COUNCIL
FINANCE,
PLANNING
AUDIT & RISK
POLICY,
COMMITTEE
MANAGEMENT
OPERARATIONS
COMMITTEE
& LEGISLATION
DIRECTOR CITY
DIRECTOR
DIRECTOR CITY
BUSINESS
Planning, Place
BUSINESS
and Urban
Development
Executive Leadership Team
Glen Dou
gall
Chief Executive Officer
Matt Hammond
Pete Stone
Director City Business
Director Community Development
Graham Tattersall
Russell Kingdom
Director Infrastructure
Director Planning, Place and Urban
Development
Structure and Functions of Council
Council
The affairs of the residents of the City of Fremantle are managed by 13 people (Mayor and 12
Councillors) elected from the community who act in a voluntary capacity. The Council acts as a
community board, establishing policies and making decisions within the rules of the Local
Government Act on a wide range of issues affecting the community.
Ordinary meetings of Council are held monthly on the fourth Wednesday. Commencement of these
meetings is 6.00pm and members of the public are welcome to attend.
Planning Committee
6,00pm on Wednesday of week one of a monthly cycle. To exercise delegated authority and make
recommendations to Council in relation to:
(i) Planning Applications including extensions of terms and variations to approvals.
(ii) Response to State Administrative Tribunal.
(iii) Response to WA Planning Commission on planning applications, subdivision applications and
subdivision clearances.
(iv) Decisions relating to planning enforcement.
Finance, Policy, Operations and Legislation Committee
6.00pm on Wednesday of week two of a monthly cycle. To exercise delegated authority in
relation to:
(i) Initiating advertising in relation to Council Policy, Strategies or Plans.
(ii) Initiating advertising in relation to amendments to or new Local Laws.
(iii) Determining appeals under Part 9 of the Local Government Act.
(iv) Approving interstate travel for staff or elected members where it is within budget.
(v) Approval of quarantined works to be commenced (removal of quarantine status) where within
budget.
(vi) Acceptance of Tenders where within budget.
(vii) Approval of Road Closures.
(viii)
Appointment of Authorised Officers.
Audit and Risk Management Committee (closed to the public)
5.30pm on Wednesday every second month to make recommendations to Council in relation to:
(i) the enhancement of the credibility and objectivity of internal and external financial
reporting
(ii) effective management of financial and other risks and the protection of Council assets
(iii) compliance with laws and regulations as well as use of best practice guidelines relative
to audit, risk management, internal control and legislative compliance
(iv) the coordination of the internal audit function with the external audit
CEO Performance Committee
Meets quarterly. To coordinate and undertake the performance review of the CEO on behalf of
Council, and report findings and recommendations to Council for consideration in accordance
with the
Local Government Act 1995. Made up of Mayor and 2 Councillors
Agendas and Minutes
Agendas of all Council and Committee meetings are placed on public display prior to these
meetings. The agendas and minutes are also published on the City’s website.
Working Groups
Several working groups comprising of elected members, staff and the public have been
established to investigate particular issues and report back to Council.
Working Groups
• Destination Marketing
• International Relations
• Strategic Community Plan Review
Reference Groups
• Bike Group
• Booyeembara Park
• Community Safety
• Public Art Advisory
• South Beach Place Plan
• Walyalup Reconciliation Plan
Liaison Groups
• Fremantle Youth Network
• Liquor Accord
Delegated Authority
The Chief Executive Officer and Senior Officers have delegated authority from the Council to
make decisions on a number of specified administrative and policy matters. These delegations
are listed in the Council Delegated Authority Register and are reviewed annually by the
Council.
Services for the Community
• Access for Disabled
• Public Participation
• Aquatic Centre
• Mobile Playground
• Awards
• Parking Bays/Closures
• Banners sites
• Parking Control
• Bookings
• Parks and Reserves
• Building Control
• Pedestrian Crossings
• Bus Shelters
• Pest Control (assist with)
• Car Parks
• Planning Controls
• Citizenship Ceremonies
• Playground Equipment
• Community Arts
• Public Library
• Community Information Service
• Public Toilets
• Community Halls & Centres for Hire • Recreational/Sporting Facilities
• Community Safety Service
• Recycling
• Crane Permits
• Road/ Footpaths/ Kerbing
• Crossovers
• Rubbish Collection
• Cycleways
• Scaffolding Permits
• Demolition Permits
• Sister City Relationships
• Dog Control
• Stormwater Drainage
• Drainage
• Street Sweeping
• Environmental Health Matters
• Street Tree Planting
• Festivals
• Street Lighting
• Fire Prevention
• Tourist Information/Visitor Centre
• Horticultural Advice
• Town Hall
• Justices of the Peace
• Tree Pruning
• Litter Bins
• Traffic Control Devices
• Lodging Houses
• Verges
• Media Releases
• Welfare Service
Council and Committee Meetings
Members of the public have a number of opportunities to put forward their views on
particular issues before Council.
These are:
1) Deputations - With the permission of the Committee Chairperson or the Mayor, a
member of the public can address a Committee or Council personally or on behalf of
a resident or group of residents.
2) Public Question Time - Members of the public are permitted to speak and ask
questions on an item, provided that they make arrangements to do so by giving
notice to the Chairperson prior to the meeting or by indicating their desire to do so at
the beginning of the meeting when the Chairperson calls for such indications from
members of the public.
3) Residents are notified of some Development Applications by advertising in the local
newspaper, written notification or sign on-site requiring the approval of Council. A
number of applications are exempt from public notification. When an application is
publicly notified, residents have the opportunity both to write to Council expressing
their views of the application and to subsequently personally address the Council
before a decision is made.
4) Petitions - Written petitions can be addressed to Council on any issue within the
Council’s jurisdiction. It is a good idea to present your petition to your Ward
Council or, who then in turn can familiarise themselves with the issue and refer it to
the relevant standing committee.
5) Written requests - A member of the public can write to Council on any Council policy,
activity or service.
6) Elected Members - Members of the public can contact the Elected Members within
their Ward of Council to discuss any issue relevant to Council.
Community Engagement/Consultation
The City of Fremantle consults with its residents on particular issues that affect their
neighbourhood by way of advertising in the local papers, calling public meetings, attending
local Ward meetings, providing for comment on submissions via the internet,
questionnaires.
Complaints and Feedback
Any complaints or feedback/suggestion regarding any aspect of the Council, its operations,
staff or policies wil be accepted and dealt with under the Complaints Management System
or Customer Service Charter, as appropriate. Further information can be obtained from the
Service & Information Centre on
1300 693 736 or in person at the Council offices.
Documents available for inspection
The following documents are available for public inspection at the Council Of ices, free of
charge. Members of the public may obtain copies of these documents at a standard
photocopying charge or via the City of Fremantle websit
e Home | City of Fremantle .
• Council agendas and minutes
• Committee agendas and minutes
• Strategic Community Plan
• Management Plans
• Corporate Business Plan
• Delegated Authority Register
• Council Policies
• Local Laws
• Annual Financial statements
• Annual Budget
• Staging an Event in Fremantle
• Any document put out for public comment
General listing of files held by City of Fremantle
Administration
Finance
Urban Management
Strategic Planning
Conservation
Physical Planning
Development Initiatives
Statutory Planning
Development Control
Advice to the Public
Departmental Management Commercial Enterprises
Integrated Patrols
Physical Services
Parks and Recreation
Community Services
Environmental Health
City Works
Human resources
Customer files
Subject based files
Property Files
Access to information held in the above listed files is subject to the provisions of the
Local
Government Act 1995 and the
Freedom of Information Act 1992.
Details of Legislation Administration
Legislation & Regulations administered by City of Fremantle and other
legislation affecting the City (underlined)
•
Agriculture and Related Resources Protection Act 1976
•
Animal Welfare Act 2002
•
Building Act 2011
•
Building Regulations 2012
•
Bush Fires Act 1954
•
Bush Fires Regulations 1954
•
Bush Fires (Infringements) Regulations 1978
•
Caravan Parks and Camping Grounds Act 1995
•
Caravan Parks and Camping Grounds Regulations 1997
•
Cemeteries Act 1986
•
City of Fremantle and Town of East Fremantle Trust Fund Act 1961
•
Dangerous Goods Safety Act 2004
•
Disability Services Act 1993
•
Dividing Fences Act 1961
•
Dog Act 1976
•
Dog Regulations 1976
•
Emergency Management Act 2005
•
Environmental Protection Act 1986
•
Environmental Protection (Noise) Regulations 1997
•
Environmental Protection Regulations 1987
•
Freedom of Information Act 1992
•
Freedom of Information Regulations 1993
•
Fire and Emergency Services Act 1998
•
Fire Brigades Act 1942
•
Food Act 2008
•
Food Regulations 2009
•
Hairdressing Establishment Regulations 1972
•
Health Act 1911
•
Health (Air Handling and Water Systems) Regulations 1994
•
Health (Aquatic Facilities) Regulations 2007
•
Health (Asbestos) Regulations 1992
•
Health (Cloth Materials) Regulations 1985
•
Health (Garden Soil) Regulations 1998
•
Health (Pesticides) Regulations 2011
•
Health (Poultry Manure) Regulations 2001
•
Health (Public Buildings) Regulations 1992
•
Health (Construction Work) Regulations 1973
•
Health (Skin Penetration Procedure) Regulations 1998
•
Health (Temporary Sanitary Conveniences) Regulations 1997
•
Health (Treatment of Sewerage and Disposal of Effluent and Liquid Waste) Regulations
1974
•
Heritage of Western Australia Act 1990
•
Heritage of Western Australia Regulations 1991
•
Industrial Awards
•
Industrial Relations Acts (State and Federal)
•
Interpretation Act 1984
•
Land Administration Act 1997
•
Library Board of Western Australia Act 1951
•
Limitation Act 1935
•
Limitation Act 2005
•
Litter Act 1979
•
Litter Regulations 1981
•
Liquor Licensing Act 1988
•
Local Government Act 1995
•
Local Government (Miscellaneous Provisions) Act 1960
•
Local Government Grants Act 1978
•
Local Government Regulations
•
Main Roads Act 1930
•
Metropolitan Region Scheme (Fremantle) Act 1994
•
Occupational Safety and Health Act 1984
•
Occupational Safety & Health Regulations 1996
•
Parks and Reserves Act 1895
•
Parliamentary Commissioner Act 1971
•
Planning and Development Act 2005
•
Planning and Development (Consequential and Transitional Provisions) Act 2005
•
Police Act 1892
•
Public Interest Disclosure Act 2003
•
Public Works Act 1902
•
Radiation Safety Act 1975
•
Radiation Safety Regulations
•
Rates and Charges (Rebates and Deferments) Act 1992
•
Records – General Disposal Authority for Local Governments 2015
•
Rights in Water and Irrigation Act 1914
•
Residential Tenancies Act 1987
•
Road Traffic Act 1974
•
State Administrative Tribunal Act 2004
•
State Records Act 2000
•
Strata Titles Act 1985
•
Swan and Canning Rivers Management Act 2006
•
Telecommunications Act (Commonwealth) 1997
•
Telecommunications (Low impact Facilities) Determination 1997
•
Tobacco Products Control Act 2006
•
Transfer of Land Act 1893
•
Transport Co-ordination Act 1966
•
Trustees Act 1962
•
Valuation of Land Act 1978
•
Waterways Conservation Act 1976
•
Workers’ Compensation and Injury Management Act 1981
Note: This list may not be exhaustive,
City of Fremantle Local Laws
• Activities in thoroughfares public places and Trading local law
• Alfresco dining local law 2014 (no2)
• Cat Management Local Law 2020
• Local Law Relating to Dogs
• Health Local Law 1997
• Parking Local Law 2021
• Prevention and Abatement of Sand Drift Local Law 2002
• Local Government Property Local Law 2002
• Short Stay Accommodation Local Law 2008
• Model By Laws (Signs, Hoardings and Bill Posting) (No 13)
Standards and Codes of Practice Affecting the City
• Australian Accounting Standards
• Australian Records Management Standard ISO/AS 15489-2002 Parts 1 & 2
• General Disposal Authority for Local Government Records RD 2015001/1
• HACC National Service Standards 1998
• National Respite for Carers – Commonwealth Standards and Guidelines
• State Records Principles & Standards
• Privacy Act 1988
Note: This list may not be exhaustive
Freedom of Information
FOI Operation within the City of Fremantle
It is the aim of the City of Fremantle to make information available promptly and at the least
possible cost, and whenever possible, documents wil be provided outside of the FOI
process.
If information is not routinely available, the
Freedom of Information Act 1992 provides the
right to apply for documents held by the agency and to enable the public to ensure that
personal information in documents is accurate, complete, up to date and not misleading.
FOI Applications
Access applications must:
• be in writing,
• give enough information so that the documents requested can be identified,
• give an Australian address to which notices can be sent, and
• be lodged with the agency with any applicable fee
Address all FOI applications and enquiries to:
Freedom of Information Decision Maker
Telephone:
1300 693 736
City of Fremantle
Facsimile:
(08) 9430 4634
PO Box 807
TTY:
(08) 9432 9777
Fremantle WA 6959
Email –
xxxx@xxxxxxxxx.xx.xxx.xx
FOI Application forms, if applicant wishes to use one, are available on the Council website,
at the Service & Information Centre, Walyalup Administration Centre Ground Floor, 151
High Street Fremantle, or can be emailed or posted out free of charge upon request.
Applications wil be acknowledged in writing and responded to as soon as possible but
within 45 days of receipt, together with any appropriate application and administrative fees.
FOI Charges
Listed below is a scale of fees and charges set under the FOI Act Regulations. Apart from
the application fee for non-personal information all charges are discretionary. The charges
are as follows:
• Personal information about the applicant
No fees
• Application Fee (for non-personal information)
$30.00
• Charge for time dealing with application (per hour, pro rata)
$30.00
• Access time supervised by staff (per hour, pro rata)
$30.00
• Photocopying staff time (per hour, pro rata)
$30.00
• Per Photocopy
20 cents
• Transcribing form tape, film or computer (per hour, pro rata)
$40.00
• Duplicating a tape, film or computer information
Actual Cost
• Delivery, packaging and postage
Actual Cost
Deposits
• Advance deposit may be required of the estimated charges
25%
• Further advance deposit may be required to meet the charges for dealing with the
application
75%
• For financially disadvantage applicants or those issued with prescribed pensioner
concession cards, the charge payable can be reduced by
25%
Access Arrangements
Access to documents can be granted by way of inspection, a copy of a document, a
copy of an audio or video tape, a USB, a transcript of a recording, shorthand or
encoded document from which words can be produced.
Notice of Decision
As soon as possible but in any case within 45 days you wil be provided with a
notice of decision which wil include details such as:
• the date which the decision was made;
• the name and the designation of the officer who made the decision;
• if the document is an exempt document the reasons for classifying the
matter exempt, or the fact that access is given to an edited document; and
• information on the right of review and the procedures to be followed to
exercise those rights.
Refusal of Access
Applicants who are dissatisfied with a decision of the City of Fremantle are
entitled to request an internal review. Application should be made in writing
within 30 days of receiving the notice of decision.
You wil be notified in writing of the outcome of the review within 15 days. If you
disagree with the result you can then apply to the Information Commissioner for
an external review, and the details would be advised to the applicant when the
internal review decision is issued.
CITY OF FREMANTLE
APPLICATION FOR ACCESS TO
DOCUMENTS
(under Freedom of Information Act 1992, S.12)
DETAILS OF APPLICANT
Surname:
....................................................................................................................
Given Names:
....................................................................................................................
Australian Postal Address:
....................................................................................................................
Post Code: ............................... Telephone Number(s): ..................................
Email……………………………………………………………………………………………
DETAILS OF REQUEST
Personal
Non-Personal
(Please tick)
documents documents
I am applying for access to documents(s) concerning:
..........................................................................................................................
..........................................................................................................................
..........................................................................................................................
………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
FORM OF ACCESS
I wish to inspect the documents(s)
Yes
No
I require a copy of the document(s)
Yes
No
I require access in another form
Yes
No (specify)
...............................................................................................................
...............................................................................................................
FEES AND CHARGES
Attached is a cheque/cash to the amount of $. . . . . . . . . . . . . to cover the
application fee (non personal information ONLY). I understand that before I obtain
access to documents I may be required to pay processing charges in respect of this
application and that I will be supplied with a statement of charges if appropriate.
Payment by credit card (0.5% surcharge) is also available via the front counter at the
City of Fremantle Office or by ringing the cashier on
1300 693 736. Please record the
receipt number upon payment.
In certain cases a reduction in search fees and charges may apply - see section
on fees and charges on the back of this form. If you consider you are entitled to
a reduction, submit a request with copies of documents which address the
criteria on the back of this form and support your application for a fee reduction.
I am requesting a reduction in search fees and charges
Yes
No
(Please tick appropriate box)
APPLICANT’S SIGNATURES ...........................................
DATE
/ /
(Office Use only)
FOI Reference Number
Received on
/
/
Deadline for response
/
/
Acknowledgment sent on
/
/
Proof of Identity (if applicable)
Type .......................................................... Signed ..............................................
NOTES
FOI Applications
♦
Please provide sufficient information to enable the correct document(s) to be
identified.
♦
The City of Fremantle may request proof of your identity.
♦
If you are seeking access to a document(s) on behalf of another person, the City
of Fremantle wil require authorisation in writing.
♦
Your application wil be dealt with as soon as practicable (and, in any case, within
45 days) after it is received.
♦
Further information can be obtained from the FOI Coordinator. The Freedom of
Information Act is available for purchase from the State Government Bookshop,
815 Hay Street, Perth. Telephone: (08) 9222 8216.
Forms of Access
You can request access to documents by way of inspection, a copy of a document, a
copy of an audio or video tape, a computer disk, a transcript of a recorded document
or of words recorded in shorthand or encoded form, or a written document in the case
of a document from which words can be reproduced in written form.
Where the City of Fremantle is unable to grant access in the form requested, access
may be given in a different form.
Fees and Charges
♦
$30.00 application fee (non personal information ONLY).
♦
An applicant who is the holder of a currently valid concession card issued on
behalf of the Commonwealth Government under the Rates and Charges (Rebates
and Deferments) Act 1992 may be eligible for a reduction of 25% in the charges
associated with the application. The concession does not refer to $30 application
fee
♦
No reduction is applicable to the application fee.
Lodgement of Applications
Applications may be lodged –
By email: xxxx@xxxxxxxxx.xx.xxx.xx
By post addressed to -
FOI Business Unit
City of Fremantle
PO Box 807
FREMANTLE WA 6959
In person at -
Walyalup Civic Centre
151 High Street
Fremantle WA 6160
CITY OF FREMANTLE
APPLICATION FOR INTERNAL REVIEW OF A
DECISION
(under Freedom of Information Act 1992, S.40 or 54)
DETAILS OF APPLICANT
Surname:
Given Names:
Australian Postal Address:
Post Code:
Telephone Number(s):
Email:
FOI Ref No:
I am unhappy with a decision made by your agency and therefore seek a review of this
decision because:
I have submitted an application for access to documents in accordance
with the Freedom of Information Act and:
I have been given access to an edited copy
The agency has refused to deal with my access application
I have been refused access to a document
I have been given access to a document but access has been
deferred
I have been given access via a suitably qualified person under
S.28 or access has been withheld by that person
I consider that I have been charged too much
OR
I am a third party specified in the documents and:
I have not been consulted about giving access and disagree with
the decision to give access to the documents
I have been consulted but I disagree with the decision to give
access to the documents.
OR
I have submitted an application for amendment of personal information
and:
The agency has refused to make the requested amendment
The agency has refused to make a notation or attachment to the
information
COMMENTS
You may include any additional comments you wish to be considered in the review of the
decision (include additional pages if necessary).
Applicant’s Signature:
Date:
ADVICE OF DECISION
The City of Fremantle wil undertake an
internal review and advise you of its decision
within 15 days of receipt of this application
LODGEMENT OF APPLICATIONS
Applications may be lodged -
Email:
xxxx@xxxxxxxxx.xx.xxx.xx
By post addressed to –
In person at -
FOI Business Unit
City of Fremantle
City of Fremantle
151 High Street
PO Box 807
FREMANTLE
FREMANTLE 6595
Document Outline
