Our ref: FOI 2024-001506

31 January 2025

Glenn Hamiltonshire
BY EMAIL ONLY: xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx

Dear Mr Hamiltonshire

Freedom of Information request – Notice of decision on access

I refer to your request dated 2 December 2024 made under the Freedom of Information Act 1982 (the FOI
Act), received by Commonwealth Superannuation Corporation (CSC).

The purpose of this letter is to notify you of my decision on your application.

Decision on access

I have decided to release all documents to you in full. Please see the attached schedule at Annexure B for
a list of the documents released to you. In accordance with section 26(1)(c) of the FOI Act, a statement
setting out your rights of review under the FOI Act is at Annexure A. I note, as my decision is to release al
documents to you in ful , your review would be limited to a review of the searches conducted.

Yours sincerely

Justin Jiang
Special Counsel
General Counsel Team
Commonwealth Superannuation Corporation

ANNEXURE A

STATEMENT OF REASONS RELATING TO AN FOI REQUEST – FOI2024-001506

I, Justin Jiang, Special Counsel, am an officer authorised under section 23 of the FOI Act to make decisions in
relation to the Commonwealth Superannuation Corporation (CSC).

What fol ows is my decision and reasons for the decision in relation to your request.

Background

On 2 December 2024, CSC received your request in the following terms:

‘I request access to the Style Guides/Brand Guides/Writing Guides currently used for the Commonwealth Superannuation
Corporation, Given the upcoming holiday period for the APS (happy holidays to you reading this), I forecast my consent for
any required 30 day extension to deal with the request at this time.’

Searches for documents

Searches for documents were conducted by relevant CSC business areas with responsibility for matters
relating to the documents to which you sought access, including the Communications Team. Searches were
also conducted across various document management systems such as TRIM, CSC’s email system, and
general computer files. Having consulted with the relevant business areas and undertaken a review of the
records of the various search and retrieval efforts, I am satisfied that a reasonable search has been
undertaken in response to your request.

Evidence/material on which my findings were based

In reaching my decision, I have relied on the following:

•  the scope of your request
•  advice from the relevant CSC business areas in relation to your request
•  the FOI Act,
•  the guidelines issued by the Office of the Australian Information Commissioner under section 93A of
the FOI Act (FOI Guidelines).

Release of document/s

A schedule of documents identified as fal ing into the scope of your request is at Annexure C. Your appeal
rights can be found at Annexure B. The documents are enclosed for your review.

ANNEXURE B

INFORMATION ON REVIEW AND COMPLAINT RIGHTS

The Freedom of Information Act 1982 (the FOI Act) gives you the right to apply for a review of this decision.
Under sections 54 and 54L of the FOI Act, you can apply for a review of this decision by:

(a)
an internal review officer in CSC Australia; or
(b)
the Australian Information Commissioner (Information Commissioner).
Internal Review
If you apply for internal review, it will be carried out by a different decision-maker who wil  make a fresh
decision on your application. An application for review must be:

(c)
made in writing;
(d)
made within 30 days of receiving this letter; and
(e)
sent to xxx@xxx.xxx.xx.
No particular form is required, but it is desirable to set out in the application the grounds upon which you
consider the decision should be reviewed.

If the internal review officer decides not to grant you access to al  of the documents to which you have
requested access, you have the right to seek a review of that decision by the Information Commissioner. You
wil  be further notified of your rights of review at the time you are notified of the internal review decision.

Please note that if you apply for an internal review and a decision is not made by an internal review officer
within 30 days of receiving the application, you have the right to seek review by the Information
Commissioner for a review of the original FOI decision on the basis of a ‘deemed refusal’ decision. An
application for Information Commissioner review in this situation must be made within 60 days of the date
when the internal review decision should have been made (provided an extension of time has not been
granted or agreed).

Complaints to the Commonwealth Ombudsman and Information Commissioner

Information Commissioner review
If you want to seek direct review by the Information Commissioner (and not internal review), you must apply
in writing within 60 days of the receipt of the decision letter and you can lodge your application in one of the
fol owing ways:

Online: www.oaic.gov.au
In person:
Post: GPO Box 2999, Canberra ACT 2601
Level 3,
Fax: +61 2 9284 9666
175 Pitt Street,
Email: xxxxxxxxx@xxxx.xxx.xx
Sydney NSW 2000

An application form is available on the website at www.oaic.gov.au. Your application should include a copy of
the notice of the decision that you are objecting to (if one was provided), and your contact details.  You
should also set out why you are objecting to the decision.

Commonwealth Ombudsman
You may complain to the Ombudsman concerning action taken by an agency in the exercise of powers or the
performance of functions under the FOI Act. There is no fee for making a complaint. A complaint to the
Ombudsman may be made in person, by telephone or in writing. The Ombudsman’s contact details are:

Phone:
1300 362 072
Website:
www.ombudsman.gov.au

The Commonwealth Ombudsman generally prefers applicants to seek review before complaining about a
decision.

Information Commissioner
You may also complain to the Information Commissioner concerning action taken by an agency in the
exercise of powers or the performance of functions under the FOI Act. There is no fee for making a
complaint. A complaint to the Information Commissioner must be made in writing. The Information
Commissioner’s contact details are:

Telephone:
1300 363 992
Website:
www.oaic.gov.au

ANNEXURE C

FOI Request: FOI2024-001506
SCHEDULE OF DOCUMENTS

Doc No. Description
Decision on access
Exemption
1.
St yle Guide
Released in full
N/A

Document Outline