WT67-4
Council Policy:
Mobile Closed Circuit Television
Classification:
Council Policy
First Issued:
March 2019
Dates of Review:
2020
Date of Next Review:
2026
Version Number:
2
Objective ID:
A2212731
Applicable Legislation:
Local Government Act 1999
State Records Act 1997
Surveil ance Devices Act 2016
Freedom of Information Act 1991
Related Policies or
AS 48062006 Closed Circuit Television
Corporate Documents:
General Disposal Schedule For Local Government No
GDS20
Disposal Schedule RDS217/37
Associated Forms:
Note:
Responsible Manager:
Executive
Date
Endorsed by Executive:
Date
17 February 2021
Approved by Council
Date
4 May 2021
City of West Torrens Council Policy Mobile Closed Circuit Television
Table of Contents
1.
Preamble.......................................................................................................................3
2.
Purpose.........................................................................................................................3
3.
Scope............................................................................................................................ 3
4.
Definitions..................................................................................................................... 3
5.
Policy Statement........................................................................................................... 3
Objective ID A2280772
Page 2 of 5
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City of West Torrens Council Policy Mobile Closed Circuit Television
COUNCIL POLICY Mobile Closed Circuit Television
1.
Preamble
1.1
Council strives to provide a safe and secure environment for residents, visitors and
employees. In order to help achieve this, Council owns a mobile Closed Circuit
Television (CCTV) trailer named 'Iris'.
1.2
Council understands that there are competing obligations between the need for
security and public safety and the right to privacy. This policy seeks to outline how
data from Iris wil be col ected, stored, retained, disclosed and disposed.
2.
Purpose
2.1
This policy guides the application and operation of 'Iris'.
2.2
This policy is intended to provide information, direction and guidance for
employees, Elected Members and the community about how the City of West
Torrens (CWT) wil employ visual surveil ance throughout West Torrens with a
specific aim to:
Contribute to an increased feeling of community safety and security.
Identify, manage, deter and reduce criminal or unlawful behaviour.
Protect Councilowned assets.
Provide Police and law enforcement agencies with appropriate evidence and
information to both prosecute criminal offences and to reduce and manage
unlawful behaviour, having had occurred or that may occur.
3.
Scope
3.1
This policy applies to the application and operation of Iris in the CWT.
4.
Definitions
4.1
CCTV means Closed Circuit Television.
4.2
Data means al information, including pictures, footage, or sounds relating to a
person, place, or thing that is captured, recorded and stored.
4.3
Disclosure of data means the duplication and/or release of data.
4.4
Incident means any activity that raises cause for concern that an offence has
been, is being, or is about to be committed.
4.5
Iris means the CWT's mobile CCTV trailer.
4.6
Offence means an il egal act.
4.7
Priority location means a location determined by such criteria as the level of
pedestrian and traffic flow through an area, where there has been a history of crime
or antisocial behaviour, and when a request for deployment of Iris is made.
4.8
Public place means a public place within the meaning of the
Local Government
Act 1999.
5.
Policy Statement
Objective ID A2280772
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City of West Torrens Council Policy Mobile Closed Circuit Television
5.1
Operation of Iris
5.1.1 Iris wil be used to monitor a public place/area where it serves the interest of
public good, or when it is deemed in the interest of protecting:
Public and community safety.
Key community areas.
Assets and properties.
5.1.2 Iris wil be positioned at 'priority' locations as determined appropriate by the
Chief Executive Officer (CEO), their delegate, or as recommended to
Council by a Committee of Council.
5.1.3 Iris may be used to monitor community events, whether organised by CWT
or not, at the discretion of the CEO, their delegate, or at the request of the
event organiser. The CWT reserves the right to approve or refuse any
application made by a third party who seeks the deployment of Iris. In order
for an application to be considered, it must be submitted via the CWT's
'Application for deployment of mobile CCTV' online form.
5.1.4 At al times the CWT wil endeavour to ensure the privacy of individuals and
ensure that Iris is used for its designated purpose.
5.1.5 Data generated by Iris remains the property of the CWT and wil not be
made available to members of the public unless required under legislation,
or is made available via clause 5.3.
5.1.7 Iris wil record images, but those images, wil not be monitored in real time
other than when CWT officers or other authorised persons have remote
access to Iris and it is required for operational purposes.
5.1.8 CWT officers and staff wil not be responsible for the monitoring and/or
review of Iris or CCTV footage except at the request of the CEO, or their
delegate.
5.2
Public Information and Consultation
5.2.1 Clearly visible signs that Iris is operating wil be displayed in the area
covered by Iris and at other key points. These signs wil :
Inform the public that Iris is filming and capturing data.
Al ow people entering the area to make a reasonable approximation
of the area covered by Iris.
Inform the public of the time frame for which recording wil occur.
Identify the City of West Torrens as the owner of Iris.
Provide a contact telephone number and email address for inquiries
in relation to Iris.
5.2.2 Information about Iris's location and activities wil also appear on the CWT
website and social media.
5.3
Viewing and Disclosure of Recorded Material
5.3.1 Access to and/or the release of recorded material wil only be permitted for
the fol owing reasons:
To the South Australian Police (SAPOL) for law enforcement and
investigation purposes.
Objective ID A2280772
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City of West Torrens Council Policy Mobile Closed Circuit Television
Lawyers / solicitors where a discovery order is served.
In accordance with an application under the F
reedom of Information
Act 1991.
When otherwise required or compel ed by law.
5.3.2
Council retains ownership of copyright in al recordings and images
generated by Iris.
5.4
Retention of Recordings
5.4.1 Al CCTV data wil be retained for a minimum of 31 days.
5.4.2 Any data downloaded from Iris, i.e. for evidence purposes, wil be retained
for a minimum of seven (7) years.
5.5
Disposal of Recordings
5.5.1
Any CCTV data that has not been downloaded and is subject to the 31 days
retention, wil be automatical y overwritten and the information wil be
consequently disposed.
5.2.1
Any data downloaded from the CCTV system, i.e. for evidence purposes,
and subsequently retained in CWT's records management system, wil be
disposed of in accordance with General Disposal Schedule No.40 as
established under section 23 of the
States Records Act 1997.
5.6
Accountability
5.6.1
The previous uses and utilisation of Iris wil be taken into account in the
future functioning, management and operation of Iris.
5.7
Complaints
5.7.1
Al complaints received wil be managed in accordance with the
Council
Policy Complaints.
5.7.2
Complaints in relation to any aspect of the management or operation of Iris
should be directed in writing to the attention of the:
If posted, to:
The Chief Executive Officer
City of West Torrens
165 Sir Donald Bradman Drive
HILTON SA 5033
If emailed, to:
The Chief Executive Officer
City of West Torrens
xxx@xxxx.xx.xxx.xx
Objective ID A2280772
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