fa 240800703 decision record.PDF.pdf

15 October 2024
Oliver Smith
BY EMAIL:  xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxx.xxx.xx
In reply please quote:
FOI Request: FA 24/08/00703
File Number: FA24/08/00703
Dear Mr Smith
Freedom of Information (FOI) request – Decision
On 12 August 2024, the Department of Home Affairs (the Department) received a request for
access to document under the Freedom of Information Act 1982 (the FOI Act).
The purpose of this letter is to provide you with a decision on your request for access under the
FOI Act.
1
Scope of request
You have requested access to the following document:
Under the FOI Act, please provide a list of Ministerial Submissions sent by Home Affairs
to the office of the Hon Tony Burke MP in his capacity as the Minister for Home Affairs,
and Minister Immigration and Multicultural Affairs from the date of 29 July 2024 to 12
August 2024. Please include: the PDR number, subject of brief, and date sent to the
office.
2
Authority to make decision
I am an officer authorised under section  23 of the FOI Act to make decisions in respect of
requests to access document or to amend or annotate records.
3
Relevant material
In reaching my decision I referred to the following:
•  the terms of your request
•  the document relevant to the request
•  the FOI Act
•  Guidelines published by the Office of the Information Commissioner under section 93A
of the FOI Act (the FOI Guidelines)

6 Chan Street Belconnen ACT 2617
PO Box 25 Belconnen ACT 2616  • www.homeaffairs.gov.au

•  advice from Departmental officers with responsibility for matters relating to the
document to which you sought access
•  advice from other Commonwealth Departments
4
Document in scope of request
In accordance with section 17 of the FOI Act, the Department has used its computer system to
produce one document that contains information that falls within the scope of your request. The
data produced in the document existed in the possession of the Department on 12 August 2024
when your FOI request was received.
Attachment A is a schedule which describes the relevant document and sets out my decision in
relation to it.
5
Decision
The decision in relation to the document in the possession of the Department which falls within
the scope of your request is as follows:
•  Release one document in part with deletions
6
Reasons for Decision
Detailed reasons for my decision are set out below.
Where the schedule of documents indicates an exemption claim has been applied to a document
or part of document, my findings of fact and reasons for deciding that the exemption provision
applies to that information are set out below.
6.1  Section 34 – Cabinet documents
Section 34(2) of the FOI Act exempts a document that is a copy or part of or an extract of a
document that is itself exempt from disclosure under section 34(1) of the Act.
The  list of ministerial submissions contains an extract of official record of the Cabinet.
Accordingly, I am satisfied that a part of the document is exempt under section 34(2).
6.2  Section 47C of the FOI Act – Deliberative Processes
Section 47C of the FOI Act provides that a document is conditionally exempt if its disclosure
would disclose deliberative matter relating to the deliberative processes involved in the functions
of the Department.
‘Deliberative matter’ includes opinion, advice or recommendation obtained, prepared or
recorded, or consultation or deliberation that has taken place, in the deliberative processes of an
agency.
‘Deliberative processes’ generally involves “the process of weighing up or evaluating competing
arguments or considerations”1  and the ‘thinking processes –the process of reflection, for


1
Dreyfus and Secretary Attorney-General’s Department (Freedom of information) [2015] AATA 962 [18]
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example, upon the wisdom and expediency of a proposal, a particular decision or a course of
action.’2
Parts of the material released to you within the list of submissions contain advice, opinions and
recommendations prepared or recorded in the course of, or for the purposes of, the deliberative
processes involved in the functions of the Department.  I am satisfied that this deliberative matter
relates to a process that was undertaken within government to consider whether and how to
make or implement a decision or review a program.
Disclosure of this deliberative material could reasonably be expected to inhibit full and frank
advice from the Department to it Minister, and, as a result, full consideration by the Government
on any potential future consideration of amendments to policy making or program management.
Section 47C(2) provides that “deliberative matter” does not include purely factual material.  I am
satisfied that the deliberative material is not purely factual in nature.
I have decided that the material redacted and marked ‘s47C(1)’ is conditionally exempt under
section 47C of the FOI Act. Access to a conditionally exempt material must generally be given
unless it would be contrary to the public interest to do so. I have turned my mind to whether
disclosure of the material would be contrary to the public interest, and have included my
reasoning in that regard at paragraph 6.4 below.
6.3  Section 47F of the FOI Act – Personal Privacy
Section 47F of the FOI Act provides that a document is conditionally exempt if its disclosure
under the FOI Act would involve the unreasonable disclosure of personal information of any
person. ‘Personal information’ means information or an opinion about an identified individual, or
an individual who is reasonably identifiable, whether the information or opinion is true or not, and
whether the information or opinion is recorded in a material form or not (see section 4 of the FOI
Act and section 6 of the Privacy Act 1988).
I consider that disclosure of the information marked 's47F' in the documents would disclose
personal information relating to third parties. The information within the documents would
reasonably identify a person, either through names, positions or descriptions of their role or
employment circumstance.
The FOI Act states that, when deciding whether the disclosure of the personal information would
be ‘unreasonable’, I must have regard to the following four factors set out in s.47F(2) of the
FOI Act:
•  the extent to which the information is well known;
•  whether the person to whom the information relates is known to be (or to have been)
associated with the matters dealt with in the document;
•  the availability of the information from publicly available resources;
•  any other matters that I consider relevant.
I have considered each of these factors below.


2
JE Waterford and Department of Treasury (No 2) [1984] AATA 67
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The material relating to the third parties is not well known and would only be known to a limited
group of people with a business need to know. As this information is only known to a limited
group of people, the individuals concerned are not generally known to be associated with the
matters discussed in the document.  This information is not available from publicly accessible
sources.
I do not consider that the information relating specifically to the third parties would be relevant to
the broader scope of your request, as you are seeking access to the list of Ministerial
Submissions rather than information which wholly relates to other individuals.
I am satisfied that the disclosure of the information within the documents would involve an
unreasonable disclosure of personal information about a number of individuals.
I have decided that the information referred to above is conditionally exempt under section 47F
of the FOI Act. Access to a conditionally exempt document must generally be given  unless it
would be contrary to the public interest to do so. I have turned my mind to whether disclosure of
the information would be contrary to the public interest, and have included my reasoning in that
regard at paragraph 6.4 below.
6.4  The public interest – section 11A of the FOI Act
As I have decided that parts of  the document are  conditionally exempt, I am now required to
consider whether access to the conditionally exempt information would be contrary to the public
interest (section 11A of the FOI Act).
A  part of  a document which is conditionally exempt must also meet the public  interest test in
section 11A(5) before an exemption may be claimed in respect of that part.
In summary, the test is whether access to the conditionally exempt part of the document would
be, on balance, contrary to the public interest.
In applying this test, I have noted the objects of the FOI Act and the importance of the other
factors listed in section 11B(3) of the FOI Act, being whether access to the document would do
any of the following:
(a)  promote the objects of this Act (including all the matters set out in sections 3 and 3A)
(b)  inform debate on a matter of public importance
(c)  promote effective oversight of public expenditure
(d)  allow a person to access his or her own personal information.
Having regard to the above I am satisfied that:
•  Access to the document would promote the objects of the FOI Act.
•  The subject matter of the document does not seem to have a general characteristic of
public importance. The matter has a limited scope and, in my view, would be of interest
to a very narrow section of the public.
•  No insights into public expenditure will be provided through examination of the
document.
•  You  do not require access to the document  in order to access your own personal
information.
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I have also considered the following factors that weigh against the release of the conditionally
exempt information in the document:
•  Disclosure of the conditionally exempt information under section 47C of the FOI Act
could reasonably be expected to prejudice the ability of Departments across
government to provide full and honest  advice to stakeholders in future proposals to
legislative amendments.
•  A Ministerial Submission  plays an important role in the relationship between a
Department and its Minister. Its purpose is to provide frank and honest advice. It is
inherently confidential between the Department and its Minister and the preparation of
a Ministerial Submission is essentially intended for the audience of that Minister alone.
A precedent of public disclosure of advice given as a part of a Ministerial Submission
would result in:
o
concerns existing in the open and honest nature of advice being provided which
may then hinder future deliberations and decision making processes for the
Department and the Government as a whole; and
o
future Ministerial Submissions being prepared with a different audience in mind,
which would compromise the quality of the advice being prepared for the Minister.
•  I consider that the public interest in protecting the process of the provision of free and
honest  confidential advice by a Department to its Minister has, on balance, more
weight, than the public interest that might exist in disclosing the deliberative matter.
Endangering  the proper working relationship that a Department has with its Minster
and its ability to provide its Minister with honest advice confidentially would be contrary
to the public interest.
•  Disclosure of personal information which is conditionally exempt under section 47F of
the FOI Act could reasonably be expected to prejudice the protection of third parties’
right to privacy. It is firmly in the public interest that the Department uphold the rights
of individuals to their own privacy, and this factor weighs strongly against disclosure.
•  I am satisfied that if the Department were to release personal information without that
person’s express consent to do so, it would seriously undermine public confidence in
the Department’s ability to receive, retain and manage personal information. I consider
such a loss of confidence to be against the public interest, and this factor weighs
strongly against disclosure.
I have also had regard to section 11B(4) which sets out the factors which are irrelevant to my
decision, which are:
a)  access to the document could result in embarrassment to the Commonwealth
Government, or cause a loss of confidence in the Commonwealth Government
b)  access to the document could result in any person misinterpreting or misunderstanding
the document
c)  the author of the document was (or is) of high seniority in the agency to which the
request for access to the document was made
d)  access to the document could result in confusion or unnecessary debate.
I have not taken into account any of those factors in this decision.
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Upon balancing all of the above relevant public interest considerations, I have concluded that the
disclosure of the conditionally exempt information in the documents would be  contrary to the
public interest and it is therefore exempt from disclosure under the FOI Act.
7
Legislation
A copy of the FOI Act is available at https://www.legislation.gov.au/Series/C2004A02562. If you
are unable to access the legislation through this website, please contact our office for a copy.
8
Your review rights
Internal review
You do not have the right to seek an internal review of this decision. This is because section
54E(b) of the FOI Act provides that, when an agency is deemed to have refused an FOI request
under section 15AC of the FOI Act, the applicant does not have the right to seek an internal
review of the deemed decision.
The Department was deemed to have refused your request under section 15AC of the FOI Act
because it did not make this decision within the statutory timeframes for the request.
While the Department has now made a substantive decision on your request, section 15AC of
the FOI Act continues to apply to your request, which means that any request you make for
internal review will be invalid.
Information Commissioner review
You can instead request the Australian Information Commissioner to review this decision. If you
want to request an Information Commissioner review, you must make your request to the Office
of the Australian Information Commissioner (OAIC) within 60 days of being notified of this
decision.
You can apply for an Information Commissioner review at: Information Commissioner  review
application form on the OAIC website.
If you have already applied for an Information Commissioner review, there is no need to make a
new review request. The OAIC will contact you shortly to give you an opportunity to advise
whether you wish the review to continue, and to provide your reasons for continuing the review.
You can find more information about Information Commissioner reviews on the OAIC website.
9
Making a complaint

You may make a complaint to the Australian Information Commissioner if you have concerns
about how the Department has handled your request under the FOI Act. This is a separate
process to the process of requesting a review of the decision as indicated above.

You can make an FOI complaint to the Office of the Australian Information Commissioner
(OAIC) at: FOI Complaint Form on the OAIC website.

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10
Contacting the FOI Section
Should you wish to discuss this decision, please do not hesitate to contact the FOI Section at
xxx@xxxxxxxxxxx.xxx.xx.

Yours sincerely

Electronically signed

Alice
Position number 49000706
Authorised Decision Maker
Department of Home Affairs

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